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Clarifications

There are 60 clarifications for this DPS

Is Part 2, Questions 133-135 applicable in the RM3824 Selection Questionnaire?
CCS can confirm that Q.133 - 135 of the RM3824 Selection Questionnaire is not applicable as detailed at point 36. of the DPS Needs document which forma part of the bid pack.
Answered
Nov-14-2018 17:41
What is the rationale behind the Customer Filter 3 on Attachment 1 and the list of customers? They aren't LEPS, or all local government authorities. Is it exhaustive?
Attachment 1 - HELGA Filters Matrix, Customer Filter 3 refers to location filters. Can you please provide further clarity to enable CCS to provide an accurate response to the clarification question raised.
Answered
Nov-14-2018 09:21
Q.121 have you been involved in the preparation of the procurement procedure? Does this mean involved specifically in HELGA?
CCS can confirm that Q.121 relates specifically to ths procurement - RM3824 HELGA DPS.
Answered
Nov-13-2018 21:06
Could you please advise us of by what date additional documents need to be completed by, for example attachment 4 financial assessment template, attachment 8 group of economic operators, attachment 6 PAS91 and so forth do they need to be sent now before the 13th November or at a later date?
CCS can confirm that the Attachment 4 - Financial Assessment template is for information only, and is the template used by CCS should a bidder organisation fail to meet the financial thresholds as detailed in the DPS Needs document. Attachment 6 - PAS91 Evidence is for information only. However, suppliers may be required to provide supporting evidence to customers at competition stage to support the responses in relation to the PAS91 questions in the SQ. Suppliers will have the opportunity to upload PAS91 evidence following completion of the Selection Questionnaire. Attachment 8 - Group of Economic Operators, will only require completion in the event that a bidder organisation is bidding as a Group of Economic Operators. For full instructions to support the RM3824 HELGA DPS, please read the DPS Needs document which can be located in the bid pack for RM3824.
Answered
Nov-13-2018 21:04
Please could you clarify if providing a Parent Company Guarantee (PCG) is a pass/fail requirement for this agreement?
CCS can confirm that bidders are only required to provide a Parent Company Guarantee in the event that they are unable to meet the financial requirements as detailed in the DPS Needs document for RM3824. The Parent Company Guarantee question in the Selection Questionnaire is not Pass/ Fail.
Answered
Nov-13-2018 17:53
What types of existing customer contracts are required and how do we treat commercially sensitive material?
Can you please provide a reference within the bid pack to the customer contracts that you are referring too?
Answered
Nov-13-2018 17:51
Can investment be procured from a supplier to a buyer through this framework, if so under which services filters and descriptors?
Energy Advisory, Design & Technical Services. The Service descriptors provide a high level title to potential products or services which can be provided under this service heading. CCS can confirm it would be advisable to select options that your organisation operates. This will ensure your organisation will be included in a Competition from a customer who has a requirement in the areas for which an organisation has selected via the filtering options. The Competition will detail the exact requirements, which will enable invited suppliers to confirm if they have the capability of meeting that requirement and respond appropriately.
Answered
Nov-13-2018 17:44
On basis that response to Q133 to 135 is not required, is a response required for Q137?
CCS can confirm Q.137 of the RM3824 HELGA DPS SQ is not applicable and a response to this question is therefore not required.
Answered
Nov-09-2018 14:54
We cannot cross reference the Question 48 in Attachment 7 with the SQ; have we misunderstood the information provided?
Question 48 forms part of the DPSQ section of the overall Selection Questionnaire. For further information, please refer to the 'SQ HELGA PDF v1' in the bid pack, this provides you with a PDF copy of all the questions contained within the online electronic complete Selection Questionnaire (SQ/ DPSQ). Once you have accessed the PDF, select 'DPS Profile HELGA v1' from the book mark list, page 40 makes reference to Attachment 7 - Insurance Requirements.
Answered
Nov-09-2018 14:53
Attachment 6 - Do we need to include a completed version with evidence as part of our submission at this stage, or will we need to provide per specific customer requirements once the process is live?
Attachment 6 - PAS91 Evidence is for information only. However, suppliers may be required to provide supporting evidence to customers at competition stage to support the responses in relation to the PAS91 questions in the SQ. Suppliers will have the opportunity to upload PAS91 evidence following completion of the Selection Questionnaire.
Answered
Nov-09-2018 14:52
Do we need to include any of the evidence in section 4 in the Customer Needs document "mandatory requirements" at this stage, or will we need to provide per specific customer requirements once the process is live?
Please refer to the DPS Needs document which forms part of the bid pack for RM3824 HELGA DPS. This document contains full instructions to assist organisations with their Selection Questionnaire submission.
Answered
Nov-09-2018 14:51
What is the CCS review process of suppliers once on the DPS?
Please refer to the DPS Agreement (DPS Schedule 8 - DPS Management) which details the general structures and management activities that the Parties shall follow during the DPS Period.
Answered
Nov-09-2018 14:50
How do we ensure we're listed on all the services filters we feel are appropriate to us?
Suppliers should ensure they select only the service filters that they have the capabilities to deliver to customers.
Answered
Nov-09-2018 14:49
Are buyers able to filter suppliers, or do they only filter services they require?
CCS can confirm the customers can use the DPS Services Matrix filters to select either one or a combination of services from each of distinct service categories based on their individual customer requirements.
Answered
Nov-09-2018 14:48
At which stage of the SQ do you select the relevant Services that our organisation can provide in line with HELGA requirements?
The Selection Questionnaire is divided into two parts, SQ and DPSQ. The DPSQ is the section where organisations are required to select their services offering. Please refer to the bid pack 'SQ HELGA PDF v1', this provides you with a PDF copy of all the questions contained within the online electronic complete Selection Questionnaire (SQ/ DPSQ). Once you have accessed the PDF, select 'DPS Profile HELGA v1' from the book mark list, this will enable you to view the complete DPSQ which details the service offering specific questions.
Answered
Nov-09-2018 14:47
Re Q129 - Can you direct us to the information on "minimum financial threshold" in the "evaluation criteria". Where are these evaluation criteria to be found.
Please refer to the DPS Needs document which forms part of the bid pack, point 28 (a) Table A - Financial Assessment Matrix, which forms part of the bid pack for RM3824 HELGA DPS. In the event that a bidder fails the D&B failure scores detailed as above, CCS will undertake the necessary steps in accordance with points 26 - 34 of the DPS Needs document to further assess a bidders financial status.
Answered
Nov-08-2018 09:27
Can we add sub-contractors after successfully joining the DPS?
Suppliers should list all known sub-contractors as detailed in DPS Schedule 7 (Sub-Contractors) of the DPS Agreement which forms part of the RM3824 bid pack. Suppliers are able to use different sub-contractors during the lifetime of their DPS Agreement, however any changes to sub contracting arrangements are subject to the obligations under clause 25.1 (Appointment of Sub-Contractors).
Answered
Nov-06-2018 14:19
Can we edit our submission once qualified and live on the DPS?
CCS can confirm that suppliers can update their service offering (filter selection) as detailed in Attachment 1 - RM3824 HELGA Filters Matrix only once appointed to the DPS. For further information regarding how to update answers, please refer to the DPS Needs document 'Updating Answers in the Selection Questionnaire, Dynamic Purchasing System Questionnaire (DPSQ)' section (points 69 - 83) which forms part of the bid pack.
Answered
Nov-06-2018 14:15
Page 158/169 - Q. 162 Which of the following CESG cyber certifications does your organisation currently hold? Please tick all that apply. And Q.163 Which of the following CESG cyber certifications is your organisation planning to apply for? Please tick all that apply. Please provide the evaluation criteria for these questions.
In accordance with clause 9 of the DPS Agreement, suppliers are required to have in place cyber essentials basic certification by the award of their first contract under the DPS Agreement. Please refer to the link below for further information re obtaining cyber essentials certification: https://www.cyberessentials.ncsc.gov.uk/getting-certified/ Customers will request copies of suppliers certificates prior to award of a contract under the DPS and in accordance with the obligations as set out in the DPS Agreement. If a supplier fails to provide the required certification, this may be deemed as a breach of contract and may result in a contract not being awarded. CCS can confirm the question numbers you are referencing Q.162/ Q.163 relate to the stand-alone SQ PDF (this is also available on SRS as part of the wider system), which is not applicable to RM3824. Please refer to the RM3824 Bid pack for the SQ PDF.
Answered
Nov-06-2018 14:12
Q.3 -page 3/162 - Please select the CPV (Common Procurement Vocabulary) codes which describe the product/services included in this standard Selection Questionnaire. The codes you select will help buyers to quickly understand what products/services you provide. Please clarify whether these CPV codes determine the services proposed to be provided by the suppliers or the response to Q.50 and Q.75
CCS can confirm that the CPV codes selected as part of a bidders Selection Questionnaire submission, do not determine the services to be provided by the bidder.
Answered
Nov-06-2018 14:10
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