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Clarifications

There are 233 clarifications for this DPS

With reference to the Research supplier supporting documents 1a and 1b, letters of confirmation; do the letters have to come from UK organisations we've worked for, or can they be international? Our larger projects have been international.
CCS can confirm that the Customer organisation can be an overseas company but the supporting Attachments 1a and 1b - Letters of Confirmation of Works must be signed (wet signature) by the customer organisation.
Answered
Nov-12-2019 09:12
With reference to Attachment 1a ; 1b: Letter of confirmation of works. Can the 'Customer Organisation' (ie our reference of previous research) be an overseas customer, or does it have to be a UK company? Thanks.
CCS can confirm that the Customer organisation can be an overseas company but the supporting Attachments 1a and 1b - Letters of Confirmation of Works must be signed (wet signature) by the customer organisation.
Answered
Nov-12-2019 09:11
140. Employer's (Compulsory) Liability Insurance It is a legal requirement that all companies hold Employer's (Compulsory) Liability Insurance of £5 million as a minimum. Please note this requirement is not applicable to Sole Traders. If we do not have employees do we still need employer's liability insurance in order to be accepted as a supplier on this DPS?
CCS can confirm organisations who don't hold Employers Liability Insurance as they don't have any employees, will be expected to provide a self cleaning response to CCS if selecting 'No' to this question as part of their DPS submission, which will then be retained for audit and contractual purposes.
Answered
Nov-08-2019 11:24
129. Do you meet the minimum level of economic and financial standing and/or minimum financial threshold specified within the evaluation criteria for this procurement? As the financial threshold is not specified within the evaluation criteria, should we tick 'yes' on our SQ?
Please refer to the RM6018 Research Marketplace DPS Needs Bid Back Part 3 - Economic and Financial Standing section 23 where the financial threshold score of 51 is referenced. CCS undertake the financial checks when the application is submitted as detailed in the DPS Needs document at Part 3 - Economic & Financial Standing. Please note that if an organisation happens to fail the financial threshold we follow the processes specified in the DPS Needs document at Part 3 - Economic & Financial Standing which may involve a request for a guarantor.
Answered
Nov-08-2019 10:29
Could you please clarify the following: Q129: Do you meet the minimum level of economic and financial standing and/or minimum financial threshold specified within the evaluation criteria for this procurement? Query: Could you advise me where I can access the evaluation criteria for this question. 130. Are you able to provide parent company accounts if requested at a later stage? Query: We do not have a parent company but there are only options Yes or No to answer there is no N/A - should I indicate Y or N? 131. Would the parent company be willing to provide a guarantee if necessary? Query: We do not have a parent company but there are only options Yes or No to answer there is no N/A - again should I answer Y or N
Q129 - CCS undertake the financial checks when the application is submitted as detailed in the DPS Needs document at Part 3 - Economic & Financial Standing. Please note that if an organisation happens to fail the financial threshold we follow the processes specified in the DPS Needs document at Part 3 - Economic & Financial Standing which may involve a request for a guarantor. Q130 - If you do not have a parent company then you can select No to this question. Q131 - If you do not have a parent company then you should answer No to this question.
Answered
Oct-31-2019 09:52
Is this DPS suitable for management consultancies?
CCS can confirm that the RM6018 DPS is suitable for management consultancies, if the management consultancy organisation is contracting for research and not consultancy services.
Answered
Jul-10-2019 07:39
We would like to change our answers to questions 177 and 178 to 'no' as these were answered in error. Also, we would like to understand what is meant by 'Principal Contract' in question 179 and what type of 'certificate' is sought in question 180. We support a wide range of clients and do not, typically seek a certificate of completion for the work we undertake.
As you are unable to go back and amend your application please leave the responses to Q177 and 178 as blank and confirm by message that you don't meet the requirements of Policy Procurement Notice (PPN 14/15). Following a review of the DPS Needs v2.0 in the Research Marketplace DPS bid pack, there are questions in the Selection Questionnaire that are not applicable for this RM6018 Research Marketplace DPS procurement. Questions 179 and 180 are not applicable as these questions are linked to Part 3: (Past Performance) Q150 - Q154. No response was required for question 150 to 154. Therefore, these questions can be disregarded.
Answered
Jun-10-2019 11:01
We have submitted the questionnaire when will we know if the application has been approved and we will be added to the supplier list to enable us to submit bids to relevant ITTs?
We are unable to view your full application. Please refer to the guidance from the Bid Pack 'Getting started - how to register on the Supplier Registration Service (SRS)' and 'How to request to participate' ensuring you have completed all steps.
Answered
Apr-23-2019 14:23
Please could you clarify question 113. Can you confirm that you have paid, or have entered into a binding arrangement to pay, any outstanding tax payments or social security contributions, including any accrued interest and/or fines (if applicable)? If this is does not apply to us as a company as we have no outstanding tax payments how should we answer?
This should be left blank and unchecked as it is not applicable to your organisation
Answered
Apr-15-2019 13:03
If we have a facility in which the work would be carried out that has ISO27001 accreditation would that be an acceptable alternative to having the Cyber Essentials basic certification?
'CCS can confirm that as a condition for award of a suppliers first contract for RM6018, Cyber Essentials Basic is required and ISO27001 WILL be accepted as an equivalent to Cyber Essentials Basic. Suppliers should note, a customer may stipulate as part of their project statement of works that advanced cyber security is required e.g. Cyber Essentials Plus, in this instance the customer will confirm following a cyber assessment if ISO27001 can be used as equivalent to Cyber Essentials Plus, if it is within the scope of the customers cyber requirements.
Answered
Apr-08-2019 11:41
Contract Terms v6.0 RM6018 DPS Agreement 20.4 Liverpool John Moores University (LJMU) Legal advice and requirement Based on the definition in the other comment, this is very wide ranging and means anything we produce through the project or through this agreement shall be owned by CCS/Customer. This is very onerous and LJMU would not agree to this, we would request that we will grant the Customer a licence to use but LJMU owns the IPR, is this acceptable? Contract Terms v6.0 RM6018 DPS Agreement Please respond.
CCS can confirm that this is a standard clause and will remain unchanged
Answered
Apr-05-2019 09:23
Contract Terms v6.0 RM6018 DPS Agreement 20.3 Liverpool John Moores University (LJMU) Legal advice It is important that we deal with IP in the statement of work to ensure that we retain ownership of our proprietary materials by defining them and also specifically defining what type of licence i.e. duration, territory and purpose that we are prepared to give to the customer. Please clarify that this would be dealt with on a customer basis through the statement of work so that we would retain ownership of our proprietary materials.
CCS can confirm that this is a standard clause and will remain unchanged
Answered
Apr-05-2019 09:22
Contract Terms v6.0 RM6018 DPS Agreement 20.2 Liverpool John Moores University (LJMU) Legal advice Supplier Materials means: Those Materials specifically created by any officers, employees, sub-contractors or freelancers of the Supplier for the purposes of a Project, whether or not these materials are incorporated into Deliverables during the Term. (Includes any Materials adapted, modified or derived from the Customer Materials). LJMU Legal Department requirement: We would want to restrict this definition to anything which is a deliverable only. What are your thoughts on this? Please respond.
CCS can confirm that this is a standard clause and will remain unchanged
Answered
Apr-05-2019 09:22
Contract Terms v6.0 RM6018 DPS Agreement 26.1 Liverpool John Moores University (LJMU) Legal advice and requirement Please note that the Director of Legal and Governance Services will be provided and that LJMU do not accept service of notices by email. Please respond.
CCS can confirm this is a standard clause. However, this may be discussed between the awarded supplier and customer at contract award as part of the contract management process.
Answered
Apr-02-2019 14:02
Contract Terms v6.0 RM6018 DPS Agreement 23.11 Liverpool John Moores University (LJMU) Legal advice and requirement Even where the customer has not paid any sums to us, we must continue to provide services to the customer. LJMU wishes to remove this clause, as it is unfair. Are we in a position to remove this clause? Please respond.
CCS can confirm this is a standard clause and will remain unchanged.
Answered
Apr-02-2019 14:01
Contract Terms v6.0 RM6018 DPS Agreement 23.1 Liverpool John Moores University (LJMU) Legal advice The customer can terminate the contract on 3 months' notice for no reason; we do not have the same right to terminate the contract for no cause. We request that this clause have mutual application. Please respond.
CCS can confirm this is a standard clause and will remain unchanged.
Answered
Apr-02-2019 13:58
Liverpool John Moores University clarification Research Marketplace Dynamic Purchasing System (DPS) Agreement Reference: RM6018 Concerning the Government Security Classification Policy 2014 3.9 The University has an Information Security Policy, which provides the following: LJMU's Information Security Policy states that information owners should categorise information as: • Public • Open • Confidential • Strictly Confidential • Secret This is different to the Government Security Classifications document. • Official • Secret • Top Secret Is the LJMU Classifications Policy acceptable to CCS?
CCS can confirm that LJMU Classifications Policy is acceptable.
Answered
Apr-02-2019 13:49
Clause 13 - Given the size of NCC Group, is it a necessary requirement for us to have a guarantor or is this more applicable to SME's
In the event that a supplier organisation fails to meet the financial threshold score of 51 for the RM6018 Research Marketplace DPS, a corporate guarantor may be required to support the bidders DPS submission. Please revert to the DPS Needs document at points 22 - 28 and clause 13 and Schedule 9 of the DPS Agreement within the bid pack for further information relating to guarantors.
Answered
Apr-02-2019 13:36
In relation to clause 18.2.1, the cap on liability is depended on the Contract Charges "estimated" by the Customer for the first Contract Year. Why would the Contract Charges be "estimated"? Should this not be clear from the Letter of Appointment? The Letter of Appointment currently has no space or a particular column to include the cap on the supplier's or customer's liability. This needs inserting to make sure that that this is not missed.
CCS have amended the DPS Schedule 4 - Letter of Agreement" and a revised version of the DPS Agreement (version 2) will be uploaded to the Bid Pack shortly.
Answered
Mar-28-2019 22:09
What you are defining as a data breach; could it be confirmed whether the question relates to ICO reportable breaches. Also, how are you defining 'self -cleaning' and 'seriousness of the offence'? "2. Please indicate if, within the past three years, anywhere in the world if you, your organisation or any other person who has powers of representation, decision or control in the organisation has breached data protection obligations? Guidance on non compliant criteria This is a PASS or FAIL question. If you select 'Yes' to this question, your organisation may be deemed as non compliant and will therefore be rejected from the RM6018 DPS if: -You fail to provide evidence of self-cleaning in the comments box provided; -The self-cleaning evidence you provide is not sufficient; or -The seriousness of the offence is unacceptable. Yes No Please provide details If you select 'Yes' to this question, your organisation may be deemed as non compliant and will therefore be rejected from the RM6018 DPS if: - You fail to provide evidence of self-cleaning in the comments box provided; - The self-cleaning evidence you provide is not sufficient; or - The seriousness of the offence is unacceptable."
CCS have not defined the term data breach, but a breach is an act of breaking or failing to observe a law, agreement, or code of conduct. The question relates to data protection obligations, so the question is asking if these have been breached. Regarding Self-Cleaning there is a self cleaning section in the DPS Needs document (bullet point 18 in the 'How to Participate Section') clearly outlines what is meant by self-cleaning. If there are grounds for exclusion, there is an opportunity for Suppliers to explain the background and any measures you have taken to rectify the situation (we call this self-cleaning), this section of guidance outlines as a minimum what is required to be submitted. The seriousness of the offence has also not been defined and will be considered on a case by case basis by CCS during the Assessing stage.
Answered
Feb-21-2019 15:56
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