Clarifications

CCS can confirm the customers can use the DPS Services Matrix filters to select either one or a combination of services from each of distinct service categories based on their individual customer requirements.

The Selection Questionnaire is divided into two parts, SQ and DPSQ. The DPSQ is the section where organisations are required to select their services offering. Please refer to the bid pack 'SQ HELGA PDF v1', this provides you with a PDF copy of all the questions contained within the online electronic complete Selection Questionnaire (SQ/ DPSQ). Once you have accessed the PDF, select 'DPS Profile HELGA v1' from the book mark list, this will enable you to view the complete DPSQ which details the service offering specific questions.

Please refer to the DPS Needs document which forms part of the bid pack, point 28 (a) Table A - Financial Assessment Matrix, which forms part of the bid pack for RM3824 HELGA DPS. In the event that a bidder fails the D&B failure scores detailed as above, CCS will undertake the necessary steps in accordance with points 26 - 34 of the DPS Needs document to further assess a bidders financial status.

Suppliers should list all known sub-contractors as detailed in DPS Schedule 7 (Sub-Contractors) of the DPS Agreement which forms part of the RM3824 bid pack. Suppliers are able to use different sub-contractors during the lifetime of their DPS Agreement, however any changes to sub contracting arrangements are subject to the obligations under clause 25.1 (Appointment of Sub-Contractors).

CCS can confirm that suppliers can update their service offering (filter selection) as detailed in Attachment 1 - RM3824 HELGA Filters Matrix only once appointed to the DPS. For further information regarding how to update answers, please refer to the DPS Needs document 'Updating Answers in the Selection Questionnaire, Dynamic Purchasing System Questionnaire (DPSQ)' section (points 69 - 83) which forms part of the bid pack.

CCS can confirm responses are only required for Persons with Significant Control (PSC) with shareholdings of 25% or more, board membership confirmation is not required.

CCS can confirm that your organisation can only act as a 'lead' bidder for one SQ submission for RM3824. As you have confirmed that your organisation has submitted an SQ as a single legal entity (lead), your organisation would not be able to apply as a lead bidder for a separate submission for a group of economic operators or as a member of that group.

CCS can confirm that appointed suppliers to the RM3824 HELGA DPS, may be required to confirm their maximum deductible threshold if requested by CCS at any point during the lifetime of the DPS Agreement.

CCS does not require all sub-contractors to be disclosed. You need only disclose any known sub-contractors who directly contribute to your ability to meet your obligations under the DPS Agreement (including under any Contract), regardless of size as there is no minimum size of sub-contractor. Furthermore, there is no requirement to specify sub-contractors supplying general services to you (such as window cleaners etc.) that only indirectly enable you to perform the DPS Agreement.

Please refer to the Attachments within the link provided which details the Contract Terms for RM3824 HELGA DPS.

CCS can confirm the overall sub-contractor contractual obligations of 10% should be specified in your SQ submission.

CCS anticipate the Energy Purchase Agreement (EPA) and options under this heading may include services relating to the installation, operation and maintenance of the EPA. The full requirements will be specified by the customer during the Call for Competition stage.

CCS can confirm the Dun and Bradstreet score in the DPS Needs document relates to the D&B 'Failure' Score.

CCS can confirm that this question relates specifically to this procurement - RM3824 HELGA DPS.

In accordance with clause 9 of the DPS Agreement, suppliers are required to have in place cyber essentials basic certification by the award of their first contract under the DPS Agreement. Please refer to the link below for further information re obtaining cyber essentials certification: https://www.cyberessentials.ncsc.gov.uk/getting-certified/ Customers will request copies of suppliers certificates prior to award of a contract under the DPS and in accordance with the obligations as set out in the DPS Agreement. If a supplier fails to provide the required certification, this may be deemed as a breach of contract and may result in a contract not being awarded. CCS can confirm the question numbers you are referencing Q.162/ Q.163 relate to the stand-alone SQ PDF (this is also available on SRS as part of the wider system), which is not applicable to RM3824. Please refer to the RM3824 Bid pack for the SQ PDF.

CCS can confirm that the CPV codes selected as part of a bidders Selection Questionnaire submission, do not determine the services to be provided by the bidder.

No they do not have to fill in the selection questionnaire on the portal.

CCS can confirm that you are not required to provide a response to the evidence request at Q.179 - Q.181.

CCS can confirm that you are not required to provide a response to Q.174 - Q.176, as insurance requirements are specified in Attachment 7 - Insurance Requirements, which forms part of the bid pack for the RM3824 HELGA DPS.

CCS can confirm that you are not required to provide a response to Q.167 - Q.170, unless you fail the Dun and Bradstreet 'Failure Scores' detailed in the DPS Needs document, point 28 (a) Table A - Financial Assessment Matrix, which forms part of the bid pack for RM3824 HELGA DPS. In the event that a bidder fails the D&B failure scores detailed as above, CCS will undertake the necessary steps in accordance with points 26 - 34 of the DPS Needs document to further assess a bidders financial status.