Clarifications
There are 126 clarifications for this DPS
69. 129. Do you meet the minimum level of economic and financial standing and/or minimum financial threshold specified within the evaluation criteria for this procurement?
As we are signing up to become a supplier and this is not a response for a particular RFP, could you please tell us what this question is referring to?
The other query I had was do we mark yes or no on the following question as we fall below the audit threshold due to the company size but we can still provide our accounts:
127. Are you able to provide a copy of your audited accounts for the last two years, if requested?
As per paragraphs 50 to 58 of Buyer Needs document, CCS will complete a economic and financial assessment for all bidders using the Credit Reference agency, Dun and Bradstreet, The minimum required score for all bidders to meet is 35.
In accordance, with paragraph 54 to 58, any bidders who do not meet the minimum required score, will be asked to provide their account documentation which includes the documents as listed under paragraph 53. You should respond to question 127 in line with the guidance provided within the Buyers needs paragraphs as listed above.
Answered
22/06/2020 10:43
68. Hello,
Within the webinar I asked the question whether we can amend the services we have stated we can provide now that we are already on the DPS.
Please could you advise if this is possible, and if so, how to do this?
Yes, suppliers are able to amend their service offerings and add services, as long as they fall under the scope of the existing filters and sub filters under the DPS.
You can update your service offerings, contact details and other procurement specific questions. Once you do this, your application will go back into Registration 2. You will then need to resubmit with your revised responses and your application will go into assessing. The Procurement Assurance Governance team will then re-appoint you after looking at what has been updated, to ensure all is still in order.
Answered
14/07/2020 14:42
67. Clauses 7.1 - Please can the Authority consider that although the Supplier is able to provide reasonable co-operation to the Authority in the event that it receives a claim under pursuant to clause 7.1, the Supplier's contractual obligations should not extend to assisting the Authority in dealing with such claims as that may go beyond the intended scope of services. The Supplier would also not be permitted to disclose information about third parties.
In the event of the Authority receiving a claim relating to the Supplier Staff, the Supplier's contractual obligations should extend to assisting the Authority.
Answered
09/04/2021 13:35
66. Clause 4.1 - Would the Authority be willing to specify that insurance certificates will be an acceptable form of evidence that the Insurances are in force as per the requirements?
We can confirm insurance certificates should be an acceptable form of evidence that required insurances are in place. If any other forms specific forms of evidence are required by the Authority they will specify this.
Answered
22/06/2020 10:41
65. Hi Team- awaiting response to the question below please:
Based on the latest responses received re some of the order schedules that they are applicable at the order level (not the DPS level) and so the order schedule is subject to changes by individual buyers depending on their requirements. Can you please confirm if we can go ahead accepting the terms with the assumption that we are able to amend any of the framework terms (both core and schedule) at the Call-Off level?
It is only open to Buyers to propose Special Terms and/or amend schedules to make variations to the original T&Cs based on their own requirements.
Answered
17/04/2020 11:33
64. I am unable to access the Bid Pack for the above framework, via the website.
When I click onto 'Apply for DPS' on the website, and then 'Bid Pack', I am able to download the folder, and all the pdf docs. I am unable to access any of the excel spreadsheets. I receive an error saying the 'file pass is too long'.
This matter has now been reviewed and has been resolved.
Answered
31/03/2020 09:09
63. Would you be able to provide the Automation Marketplace DPSQ (second part of the selection process) in a PDF document please?
A PDF copy of the questionnaire is held within the RM6173 Automation Marketplace DPS Bid Pack at Attachment 6.
Answered
31/03/2020 09:06
62. Can I please confirm that the following question do NOT need to be answered in the RM6173 Automation Marketplace response and that they are not part of the evaluation process:
* Part 1: (CPV Codes) - Q3
* Part 1: (Contract Example 1) - Q133
* Part 1: (Contract Example 2) - Q134
* Part 1: (Contract Example 3) - Q135
* Part 2: (Product Liability Insurance) - Q143
* Part 3: (Steel) Q147 - Q149
* Part 3: (Supply Chain Management) Q150 - Q154
* Part 3: (Department of Health Questions) -Q157 -Q161
* Part 3: (NHS Questions) Q157 - Q161
Please refer to the Automation Marketplace DPS Bid Pack and the section entitled - Selection Questionnaire - Not Applicable questions in the DPS Needs document. This outlines which questions are not applicable.
Answered
31/03/2020 09:05
61. We are currently registered with you for XXXX and XXXX. We are now trying to register for the Automation DPS.
I have gone into the portal, but it will not allow me to download
information from a previous questionnaire.
My Colleagues at NQC will be happy to assist you with this matter.
You can contact them on 0845 299 2994 or by using the "contact us" tab at the foot of the Supplier Registration Service (SRS) home page.
Answered
31/03/2020 09:02
60. Wanted to become a supplier on DPS but has a question, and that is there any pricing information that he needs to submit at this stage?
You do not need to upload and pricing with your initial submission.
Please refer to the attached Automation Marketplace DPS Bid Pack which outlines the information required to join the DPS.
Answered
31/03/2020 08:59
59. We are completing the standard Selection Questionnaire (SQ) as the first step of applying for RM6173 (the Automation Marketplace Dynamic Purchasing System)
Regarding Question 121 in the SQ: "Within the past three years, anywhere in the world, has the following situation applied to you or your organisation: Been involved in the preparation of the procurement procedure?"
We cannot see a definition of the question in the link provided from the DPS Needs document: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/551130/List_of_Mandatory_and_Discretionary_Exclusions.pdf
We interpret the question to mean: has you organisation supported organisations within the past three years, anywhere in the world, on procurement topics? We expect the majority of management consultancies applying to RM6173 and other DPSs to answer 'yes', having supported private sector clients on procurement topics. Consultancies that have served work through RM6008 (https://www.crowncommercial.gov.uk/agreements/RM6008:2/lot-suppliers) would also all answer 'yes'
Is this a correct interpretation of this question in the SQ?
CCS can confirm that this relates to any involvement in the preparation / design of the procurement procedure relating to the specific tender in question.
Answered
31/03/2020 08:57
58. Within the response instructions, it confirms that a response to questions Part 3: (Department of Health Questions) -Q157 -Q161 is not required.
The system won't let you move past this page without providing an answer to those questions. Can you please confirm how this should be responded to?
My colleagues at NQC will be able to assist you with this query.
You can call them on 0845 299 2994 or use the "contact us" tab at the foot of the Supplier Registration Service (SRS) homepage
Answered
31/03/2020 08:54
57. In the evidence questionnaire:
Please can you clarify what is needed for q179/q180? Our understanding is that you want the contracts for our 3 given references in the previous stage. Is this correct?
Re. q182 - 185, are these questions not covered by q166 with the audited accounts attachment?
Please refer to the RM6173 Automation Marketplace DPS Needs document held within the Bid Pack. Section 72. Selection Questionnaire - Not Applicable questions: There are questions in the Selection Questionnaire that are not applicable for this RM6173 Automation Marketplace procurement, therefore please note, a response is NOT required.
Answered
07/07/2020 13:28
56. On the evidence SQ questionnaire, is there a way to go back and amend your answers prior to submitting? There doesnt seem to be an option to review/populate previous answers like there was in the initial SQ questionnaire?
To return to a previous question you can click 'Previous'. To return to the start, you can click 'Continue' then 'Save and view answers', as you view your answers you have the option to amend by clicking on the 'edit' button next to each question.
Answered
18/06/2020 13:31
55. Based on the latest responses received re some of the order schedules that they are applicable at the order level (not the DPS level) and so the order schedule is subject to changes by individual buyers depending on their requirements. Can you please confirm if we can go ahead accepting the terms with the assumption that we are able to amend any of the framework terms (both core and schedule) at the Call-Off level?
It is only open to Buyers to propose Special Terms and/or amend schedules to make variations to the original T&Cs based on their own requirements.
Answered
22/06/2020 10:56
54. New Joint Schedule 12 (Supply Chain Visibility): the Supply Chain Information Report template is embedded but does not appear to accessible - could you please check and re share?
Annex 1 Supply Chain Information Report Template of Joint Schedule 12 Supply Chain Visibility is now available on the Supplier Relationship System for this RM6173 Automation Marketplace DPS.
Answered
22/06/2020 10:40
53. DPS Order Schedule 8 - Business Continuity and Disaster Recovery v1.0, 3.2.3 Calls out "all other industry standards from time to time in force. The industry standards "in force" from time to time is very open ended. Please can we assume we get a specific list of standards applicable at each call off stage of the contracts as a result of this framework?
DPS Order Schedule 8 - Business Continuity and Disaster Recovery v1.0 is applicable at the order level (not the DPS level). The order schedules can be tailored by buyers depending on their requirements therefore this detail can be clarified further by the buyer.
Answered
25/03/2020 14:50
52. The service credit calculation in schedule 2.2 (DPS Order Schedule 14 - Service Levels v1.0), does not appear to take into account a service credit cap. We expect the calculation to be subject to a service credit cap. Please confirm that the service credit calculation will be subject to a monthly service credit cap? "
DPS Order Schedule 14 - Service Levels v1.0 is applicable at the order level (not the DPS level) and so the order schedule is subject to changes by individual buyers depending on their requirements. The buyer will add appropriate detail for servcie levels and service credits in Annex A.
Answered
25/03/2020 14:54
51. on discussing options with the prospective buyer of automation licensing and services can we jointly sign a variation form? such as perpetual licenses to annual subscription and any new IPR created for the customer by us retains with us.
It is only open to Buyers to propose Special Terms to make variations to the original T&Cs based on their own requirements.
Answered
09/04/2021 13:42
50. With regards to the management levy, please can you confirm that this is only payable upon the award of a contract, and not simply upon gaining approval/access to the framework.
The Supplier will pay, excluding VAT, 1% of all the Charges for the Deliverables invoiced to the Buyer under all awarded Order Contracts.
Answered
18/03/2020 09:29