Clarifications
There are 87 clarifications for this DPS
34. Please can you clarify what evidence you are looking for question
Q172: Upload documentary evidence for parent company guarantee.
You are not required to upload documents when applying for the LVPS. Please can you ensure that you are registering under the relevant link on supplier registration - https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1 - and under the LVPS section select 'access as a supplier'
Answered
03/03/2023 14:41
33. With regards to the Person of Significant Control, our immediate parent company is our PSC. As such there is no date of birth for the organisation. Please advise how to respond to the date of birth as it is a required field and requires an entry. Thanks
UK companies, Societates European (SEs) and limited liability partnerships (LLPs) are required to identify and record the people who own or control their company. Companies, SEs and LLPs are required to keep a PSC register, and must file the PSC information with the central public register at Companies House. See PSC guidance https://www.gov.uk/government/publications/guidance-to-the-people-with-significant-control-requirements-for-companies-and-limited-liability-partnerships . Overseas bidders are required to provide equivalent information.
Only information that relates to the persons with powers of representation, decision or control within the meaning of regulation 57(2) can be considered in relation to the mandatory exclusion grounds and other details are requested for information only.
There are certain circumstances where it can be a company which is set out in the guidance on the link above, you as the bidder would have to review the PSC guidance and ensure your companies house data aligns. Whoever (person or company) you have listed on companies house is what you should submit as part of your PSC details.
If the PoSC is a company then the 'date of incorporation' should be entered in to the date of birth field.
Answered
06/02/2023 17:24
32. With regards to the Person of Significant Control, our immediate parent company is our PSC. As such there is no date of birth for the organisation. Please advise how to respond to the date of birth as it is a required field and requires an entry. Thanks
UK companies, Societates European (SEs) and limited liability partnerships (LLPs) are required to identify and record the people who own or control their company. Companies, SEs and LLPs are required to keep a PSC register, and must file the PSC information with the central public register at Companies House. See PSC guidance https://www.gov.uk/government/publications/guidance-to-the-people-with-significant-control-requirements-for-companies-and-limited-liability-partnerships . Overseas bidders are required to provide equivalent information.
Only information that relates to the persons with powers of representation, decision or control within the meaning of regulation 57(2) can be considered in relation to the mandatory exclusion grounds and other details are requested for information only.
There are certain circumstances where it can be a company which is set out in the guidance on the link above, you as the bidder would have to review the PSC guidance and ensure your companies house data aligns. Whoever (person or company) you have listed on companies house is what you should submit as part of your PSC details.
If the PoSC is a company then the 'date of incorporation' should be entered in to the date of birth field.
Answered
06/02/2023 17:22
31. With regard to the DPS Marketplace Low Value Purchase System (RM6264), in the 'Legal Status' section, Question 10 asks "Please provide the details of any immediate parent company and any ultimate parent company (if applicable)". However, there is only space for one entry. Where suppliers have a different Immediate Parent and Ultimate Parent, please can the Buyer advise how to enter the details of both organisations?
When completing Question 10 in the LVPSQ insert your immediate parent company detials and if CCS/Buyer requires more information they will contact you acordingly.
Answered
17/02/2025 17:04
30. For questions 182 to 185, we do not provide this information but we cannot proceed without uploading a document.
Please advise
Thanks and regards
You are not required to upload documents when applying for the LVPS. Please can you ensure that you are registering under the relevant link on supplier registration - https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1 - and under the LVPS section select 'access as a supplier'
Answered
02/12/2022 16:44
28. Hi - we are looking to join the Low Value Contracts system - the education and training heading. Q 162 asks whether we have Certified (or later plan to gain certification) for the Cyber Security Consultancy Assessment (CSCA). Whilst we do have Cyber Essentials - we do not have CSCA nor plan to gain that at the moment. Would this fail our application, or as a small business of 6 people is this not essential. Many thanks for the clarification.
Thank you for your question.
Cyber Essentials and/or Cyber Essentials plus certifications are not required to apply for the Low Value Purchase System.
Please ensure you are accessing the correct link on supplier registration with the Access Pack link
https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1
Kind regards,
CCS
Answered
17/02/2025 15:47
27. In the SQ professional indemnity insurance is a mandatory requirement. The services we offer will not be covered by professional indemnity insurance (no consulting/advice given). please would you advise what risks specifically you are looking for cover against via this insurance?
Dear bidder, CCS do request insurances to be appointed on LVPS. A customer may require this as part of there mini competition or direct award. Can you confirm your question relates to LVPS?
Answered
26/08/2022 17:18
25. In the Selection Questionnaire - DPS_PROFILE_SPARK, SQ Evidence Submission (questions 166 to 185) there are documents to be attached. Should I attach the signed documents in my native language or excel tables in English language version? Or Should I create the English version, convert them to PDF and sign before attaching.
This has been raised against the Low Value Purchase System, but is in relation to Spark DPS. Please raise against the correct DPS.
Answered
03/02/2022 09:50
24. Can Annex B (Special Terms) of the Buyer-Supplier contract be used to include terms which are specific to the deliverables provided. Are these terms to be negotiated directly with the Buyer?
Annex B is used to introduce special terms which supplement what is already in the Contract, it is not designed to allow for the Contract to be varied in such a way that detracts from what is covered.
Answered
21/01/2022 10:09
23. Clause 10.1
Can Annex B (Special Terms) of the Buyer-Supplier Contract be used to amend terms contained within the main body of the contract? For example, clause 10.1; we would not usually grant the type of licence outlined in this clause.
Annex B is used to introduce special terms which supplement what is already in the Contract, it is not designed to allow for the Contract to be varied in such a way that detracts from what is covered.
Answered
21/01/2022 10:10
22. Good Morning,
We have been asked to provide evidence to support the self declarations made in our SQ for CCS. Please can you advise how I return this information to yourselves.
Many thanks
All information requested is to be entered into the system against the relevant question(s). Supplier's will 'electronically' sign the LVPSQ. For additional information requested by the buyer, please contact the buyer directly.
Answered
24/01/2022 16:01
21. Clarification relating to: Leasing and Loan Finance DPS.
Our Public Liability insurance provides cover against pretty much any claim for loss experienced by any third party as a direct result of our conducting our undertaking. Certain classes of risk are excluded from this cover, the most prevalent being road risk which is separately covered by road risk (motor) insurance.
Professional Indemnity insurance covers risk associated with the provision of professional services (For example, the sale of advice and the work conducted by professional people/firms - Solicitors, Accountants, etc). The buyer in these circumstances is reliant on the expertise of the 'professional' concerned in the purchase of these services insofar as it would involve the buyer qualifying in the delivery of these services themselves in order to exercise informed judgement.
Our operations for this contract do not involve any risk which would fall outside the scope of our Public Liability cover (road risk excepted). Therefore, please would you review the need for Professional Indemnity insurance for this contract and advise if it can be removed? If not, please would you advise what risk(s) specifically you are looking for cover against on this contract?
You have posted a clarification question against the wrong type of DPS. This one relates to Low Value Purchase System. Please follow the link here which will take you to the correct Leasing and Loan Finance DPS - https://www.crowncommercial.gov.uk/agreements/RM6120
Answered
14/01/2022 15:19
20. I am going through the questionnaire and have reached Q.24 regarding Person of significant control - Does this have to be a share holder or can is be a Managing Director for example with no ownership status?
A person of significant control would apply to a Director / Managing Director
Answered
22/12/2021 14:29
19. Hi
I am starting to fill in our application for the research and Insights DPS and wondered if it is possible to access my questionnaire for the earlier Research and marketing DPS, as much of the process information will be the same.
Thanks
Nick
For queries with other agreements, please utilize the Clarification section for that agreement. This section is only for questions relating to the Low Value Purchasing System.
Answered
14/12/2021 12:18
18. I am progressing through the online SQ. If a section does not apply to ourselves, i.e. Steel, do we leave the section blank or input N/A? Also I have selected yes to a couple of questions instead of no, but can't seem to be able to amend this. Please could you advise how? Many thanks
For queries with other agreements, please utilize the Clarification section for that agreement. This section is only for questions relating to the Low Value Purchasing System.
Answered
12/11/2021 12:25
17. Good Morning, Re the RM6242 - Construction Professional Services Dynamic Purchasing System Agreement we are completing. The section on contract examples, re contract start and finish dates. On previous DPS' we have been able to enter text i.e. 'as Select list 1990-2008
Framework 2008-current'. The examples we are using are ongoing frameworks. The online DPS will only allow for entering an exact date though so I'm not sure how to address this? Thanks
For queries with other agreements, please utilize the Clarification section for that agreement. This section is only for questions relating to the Low Value Purchasing System.
Answered
12/11/2021 12:24
16. Management Levy
At which precise point in time is this charged, how is it invoiced and what is the process?
Invoices are calculated at the point of uploading a monthly return via an online web portal. Invoices are raised and sent to assigned finance contact. VAT is included, and the payment must be made within 30 days. This agreement carries a 1% levy charge.
Answered
05/11/2021 14:59
10. Hello
We are interseted in securing a place on RM6124 within the recruitment advertising category but do not yet have a Cyber Essentials certificate in place and note that means we would not pass the SQ stage. We are keen to progress and gain that accreditation and feel we can offer strong example contracts but as an SME need time to put that in place. Can you confirm the timescales for securing a place or advise if we should progress the SQ on the understanding we would need the certificate in place at a particular date.
Thank you for your help.
Andy
For queries with other agreements, please utilize the Clarification section for that agreement. This section is only for questions relating to the Low Value Purchasing System.
Answered
14/12/2021 12:18
9. Regarding interim to permanent transfer fee.
What is the agency able to charge the buyer?
This would be for a band 7 post.
And would the length of interim work change this at all?
Suppliers can set out maximum/minimum prices in their service offering. The customer will then engage with the supplier to agree the charges.
Answered
13/05/2021 09:04
8. Can you please advise on the purchasing value limits that apply to customers wishing to use the LVPS?
I followed this link but am unsure where the Installation Services Lot that we are approved for under the LVPS sits.
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/850566/PPN_for_New_Thresholds_2020_pdf.pdf
Many thanks.
The thresholds for procurement are detailed in PPN 11/20 they differ by sector and are as follows:
Central Government:
Supply, Services and Design Contracts - £122,976
Works Contracts - £4,733,252
Small Lots - £70,778
Other Authorities:
Supply, Services and Design Contracts - £189,330
Works Contracts - £4,733,252
Small Lots - £884,720
Social and other specific services:
Supply, Services and Design Contracts - £663,540
Works Contracts - £663,540
Answered
07/05/2021 15:58
