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Clarifications

There are 241 clarifications for this DPS

When using the above framework, can sole traders apply to be part of it, in particular sole traders who don't have a company name?
Yes, they can still apply for the DPS absolutely. However, they should be aware of the questions that will be asked of them during the application process. For instance, they will have their financial stability checked using Dun and Bradstreet and if (due to being a sole trader) their risk score falls below the necessary threshold they will be asked to produce their latest full year accounts for our commercial finance team to review. Also, they should be mindful that we ask for examples of previous work and those examples must be backed up by letters of confirmation signed by the named customer, so would be prudent to choose examples that have available customers to sign off on them.
Answered
10/11/2020 15:00
Good afternoon, Q5. (Confirm any registered numbers against your organisation) asks for our Registered Company Number, however as a privately owned partnership we do not have a registered number, nor do we have a date of registration (although we can provide the year we were founded instead). Please can you confirm how we can answer these questions to allow us to proceed, as currently I receive a message stating that 'the field does not match the required format' when I enter 'N/A'? Many thanks.
Where the customer organisation does not have a company number or date of registration, please input N/A or 00000001 in the fields that aren't applicable.
Answered
10/11/2020 14:41
Can you please confirm how long it takes to receive the result after submitting an application?
CCS can confirm that, providing no issues arise during the assessment process, in which CCS and the bidder have a maximum of fifteen (15) working days to resolve said issues, a decision can be reached the same day application is submitted
Answered
20/08/2020 11:46
Please could we clarify the time period within which contract example must have taken place. Attachment 5 states: "Examples provided must relate to contracts performed during the past three (3) years, prior to publication of the OJEU Contract notice to be valid as evidence for this procurement". We find this confusing. We understand the OJEU Contract notice was published in January 2018. Are the examples supposed to be within three years prior to Jan 2018 (i.e., to Jan 2015) or do you mean three years from today's date? If the latter, can they also be after January 2018?
Evidenced examples must not be older than 3 years prior to the OJEU publication date, i.e. from no earlier than January 2015, but more recent than the publication date would be fine, as suppliers can join at any time in the life of the agreement.
Answered
18/08/2020 11:17
In response to the clarification question on May 18 2020, can you please confirm that we are able to submit the Letters of Confirmation of Work without a wet signature, and can instead request an email from the customer when possible as validation without impacting the evaluation timeline?
If in light of the current situation, you cannot obtain a wet signature then if you pass on the customer contact details for each example to our DPS team (who review your application) they will contact the customer directly to get confirmation that your example is accurate
Answered
18/08/2020 11:15
Good morning. We are in the process of finalising our DPSQ application to the Research Marketplace. We have to provide two contract examples. Given the current climate we are unable to provide wet signatures on the documents given the current climate. It may take some time to even acquire an e-signature given our customers other priorities at this time. How do you suggest we proceed as we are keen to submit our application ASAP. Many thanks.
During the current Covid-19 pandemic situation it has been agreed that CCS will progress an application to join the RM6018 Research Marketplace DPS without a wet signature being held on the Letters of Confirmation of Work (LoCoW). We will accept it as a true example and request an email from the customer when possible as validation.
Answered
18/05/2020 09:13
Am I understanding this correctly? Is this DPS purely for companies offering research? Our Lean Consultants design & implement a Continuous Improvement Operating System, which encompasses lean/business transformation, supply chain excellence, focussing on continuous improvement, leadership and culture. Is this DPS relevant to us?
The CPV codes for the agreement include "Business services: law, marketing, consulting, recruitment, printing and security", and within the marketplace filters, there is an option for customers to select Consultancy as a Research Method. You may wish to register to be included in any opportunities that customers issue for consultancy services within the Research Marketplace, then consider whether you can meet the specific customer's requirement.
Answered
24/12/2019 08:36
We are a supplier ad well as being part of the larger Government organisational structure. With regard to Employer's Liability, our organisation is part of the Government and in exempt by law from having to hold this insurance. As indeed is the rest of the Government. How are we best to put this on the DPS ?
Can you please confirm if you have a copy of proof of your exemption e.g. exemption certificate? Additionally and in response to the appropriate Employers liability insurance questions in the selection questionnaire, please select 'No' to this question and CCS will retain your confirmation below and a proof of your exemption.
Answered
15/11/2019 08:07
With reference to the Research supplier supporting documents 1a and 1b, letters of confirmation; do the letters have to come from UK organisations we've worked for, or can they be international? Our larger projects have been international.
CCS can confirm that the Customer organisation can be an overseas company but the supporting Attachments 1a and 1b - Letters of Confirmation of Works must be signed (wet signature) by the customer organisation.
Answered
12/11/2019 09:12
With reference to Attachment 1a ; 1b: Letter of confirmation of works. Can the 'Customer Organisation' (ie our reference of previous research) be an overseas customer, or does it have to be a UK company? Thanks.
CCS can confirm that the Customer organisation can be an overseas company but the supporting Attachments 1a and 1b - Letters of Confirmation of Works must be signed (wet signature) by the customer organisation.
Answered
12/11/2019 09:11
140. Employer's (Compulsory) Liability Insurance It is a legal requirement that all companies hold Employer's (Compulsory) Liability Insurance of £5 million as a minimum. Please note this requirement is not applicable to Sole Traders. If we do not have employees do we still need employer's liability insurance in order to be accepted as a supplier on this DPS?
CCS can confirm organisations who don't hold Employers Liability Insurance as they don't have any employees, will be expected to provide a self cleaning response to CCS if selecting 'No' to this question as part of their DPS submission, which will then be retained for audit and contractual purposes.
Answered
08/11/2019 11:24
129. Do you meet the minimum level of economic and financial standing and/or minimum financial threshold specified within the evaluation criteria for this procurement? As the financial threshold is not specified within the evaluation criteria, should we tick 'yes' on our SQ?
Please refer to the RM6018 Research Marketplace DPS Needs Bid Back Part 3 - Economic and Financial Standing section 23 where the financial threshold score of 51 is referenced. CCS undertake the financial checks when the application is submitted as detailed in the DPS Needs document at Part 3 - Economic & Financial Standing. Please note that if an organisation happens to fail the financial threshold we follow the processes specified in the DPS Needs document at Part 3 - Economic & Financial Standing which may involve a request for a guarantor.
Answered
08/11/2019 10:29
Could you please clarify the following: Q129: Do you meet the minimum level of economic and financial standing and/or minimum financial threshold specified within the evaluation criteria for this procurement? Query: Could you advise me where I can access the evaluation criteria for this question. 130. Are you able to provide parent company accounts if requested at a later stage? Query: We do not have a parent company but there are only options Yes or No to answer there is no N/A - should I indicate Y or N? 131. Would the parent company be willing to provide a guarantee if necessary? Query: We do not have a parent company but there are only options Yes or No to answer there is no N/A - again should I answer Y or N
Q129 - CCS undertake the financial checks when the application is submitted as detailed in the DPS Needs document at Part 3 - Economic & Financial Standing. Please note that if an organisation happens to fail the financial threshold we follow the processes specified in the DPS Needs document at Part 3 - Economic & Financial Standing which may involve a request for a guarantor. Q130 - If you do not have a parent company then you can select No to this question. Q131 - If you do not have a parent company then you should answer No to this question.
Answered
31/10/2019 09:52
Is this DPS suitable for management consultancies?
CCS can confirm that the RM6018 DPS is suitable for management consultancies, if the management consultancy organisation is contracting for research and not consultancy services.
Answered
10/07/2019 07:39
We would like to change our answers to questions 177 and 178 to 'no' as these were answered in error. Also, we would like to understand what is meant by 'Principal Contract' in question 179 and what type of 'certificate' is sought in question 180. We support a wide range of clients and do not, typically seek a certificate of completion for the work we undertake.
As you are unable to go back and amend your application please leave the responses to Q177 and 178 as blank and confirm by message that you don't meet the requirements of Policy Procurement Notice (PPN 14/15). Following a review of the DPS Needs v2.0 in the Research Marketplace DPS bid pack, there are questions in the Selection Questionnaire that are not applicable for this RM6018 Research Marketplace DPS procurement. Questions 179 and 180 are not applicable as these questions are linked to Part 3: (Past Performance) Q150 - Q154. No response was required for question 150 to 154. Therefore, these questions can be disregarded.
Answered
10/06/2019 11:01
We have submitted the questionnaire when will we know if the application has been approved and we will be added to the supplier list to enable us to submit bids to relevant ITTs?
We are unable to view your full application. Please refer to the guidance from the Bid Pack 'Getting started - how to register on the Supplier Registration Service (SRS)' and 'How to request to participate' ensuring you have completed all steps.
Answered
23/04/2019 14:23
Please could you clarify question 113. Can you confirm that you have paid, or have entered into a binding arrangement to pay, any outstanding tax payments or social security contributions, including any accrued interest and/or fines (if applicable)? If this is does not apply to us as a company as we have no outstanding tax payments how should we answer?
This should be left blank and unchecked as it is not applicable to your organisation
Answered
15/04/2019 13:03
If we have a facility in which the work would be carried out that has ISO27001 accreditation would that be an acceptable alternative to having the Cyber Essentials basic certification?
'CCS can confirm that as a condition for award of a suppliers first contract for RM6018, Cyber Essentials Basic is required and ISO27001 WILL be accepted as an equivalent to Cyber Essentials Basic. Suppliers should note, a customer may stipulate as part of their project statement of works that advanced cyber security is required e.g. Cyber Essentials Plus, in this instance the customer will confirm following a cyber assessment if ISO27001 can be used as equivalent to Cyber Essentials Plus, if it is within the scope of the customers cyber requirements.
Answered
08/04/2019 11:41
Contract Terms v6.0 RM6018 DPS Agreement 20.4 Liverpool John Moores University (LJMU) Legal advice and requirement Based on the definition in the other comment, this is very wide ranging and means anything we produce through the project or through this agreement shall be owned by CCS/Customer. This is very onerous and LJMU would not agree to this, we would request that we will grant the Customer a licence to use but LJMU owns the IPR, is this acceptable? Contract Terms v6.0 RM6018 DPS Agreement Please respond.
CCS can confirm that this is a standard clause and will remain unchanged
Answered
05/04/2019 09:23
Contract Terms v6.0 RM6018 DPS Agreement 20.3 Liverpool John Moores University (LJMU) Legal advice It is important that we deal with IP in the statement of work to ensure that we retain ownership of our proprietary materials by defining them and also specifically defining what type of licence i.e. duration, territory and purpose that we are prepared to give to the customer. Please clarify that this would be dealt with on a customer basis through the statement of work so that we would retain ownership of our proprietary materials.
CCS can confirm that this is a standard clause and will remain unchanged
Answered
05/04/2019 09:22
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