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Clarifications

There are 24 clarifications for this DPS

We'd be grateful if you could confirm our understanding that third party insurers who grant delegated authority to an MGA Supplier shall not be regarded as a Key Sub-contractor in respect of the DPS terms and conditions?
In general terms we don't classify insurers as subcontractors for the purposes of our agreements any more than a utility or catering supplier would be, so as a third party insurer, your company, will not be regarded as a key subcontractor in respect of the DPS terms and conditions.
Answered
24/02/2020 16:03
In Section 4.3 on Page 8 of the document "DPS Agreement - RM3814 v2.0" it mentions "in the event of any Other Contracting Authority making an approach to the Supplier with a request for the supply of Equivalent Goods and/or Services the Supplier shall notify the Other Contracting Authority of this DPS". We have been supplying equipment outside this DPS for many years and have now been told that some suppliers might start using the DPS for future procurements but others may not. How does this situation work in relation to this clause?
A contracted incumbent Supplier will have valuable knowledge, information and experience that customers will need to see in order to shape their re-procurement for the conversion services. This clause places an obligation on the contracted incumbent Supplier to support this process and permit an effective competition to be conducted. Within the terms of the RM3814 agreement, the costs associated with such information being supplied would be deemed free of cost to the relevant customer.
Answered
30/01/2020 10:19
what is clarification
Potential Suppliers and Bidders may submit clarification questions via this platform or Salesforce to gain a better understanding of the DPS Agreement, potentially to submit a more accurate Bid.
Answered
16/09/2019 10:22
Please can you confirm that question 151 of part 3 - past performance requires attachment 8 - Letter of Confirmation of Works (Contract Example) v1 is to be completed now and submitted via the DPS stage or if it is required when customers invite suppliers to a mini competition?
You have asked a clarification question on the Vehicle Conversions DPS (RM3814) - Can you please resubmit this question to the Passenger Transport (RM6063) DPS Clarification section, where we will be happy to provide a response.
Answered
01/03/2019 10:42
HI, We have been asked to clarify some further questions... 171. Upload documentary evidence for parent company accounts... We do not have a parent company. 172. Upload documentary evidence for parent company guarantee...We do not have a parent company. 180. Upload documentary evidence for a certificate for each principal contract for goods and/or services provided in the last three years. What evidence are you looking for here? What certificate do you mean? 181. Upload documentary evidence for past performance information for any sub-contractors (or consortium members) who the supplier will rely upon to perform the contract What documentary evidence of performance do you require? These questions are urgent to be responded to today.
There is no obligation to upload parent company accounts and parent company guarantee. If a supplier has indicated in their SQ that they are able to provide these they may be requested by CCS at a later date. Suppliers are asked to upload documentary evidence for questions 180 and 181 if they have indicated within their SQ that they are able to provide this.
Answered
14/02/2018 13:20
Good afternoon We have recently been invited to complete a SQ Supplier Response for the RM3814 Vehicle Conversions Dynamic Purchasing System. Please can you kindly advise when we need to complete this document by? Many thanks and Kind Regards
There are no set timescales for completing the Vehicle Conversions DPS SQ, suppliers can join the DPS at any point throughout it's lifetime.
Answered
08/11/2017 10:11
Do I have to sign up to Cyber Essentials to be considered for RM3814 Vehicle Conversions DPS?
Please refer to the DPS Agreement Terms & Conditions, Clause 9 (Cyber Essentials Scheme Condition) for further information and contractual obligations in respect of the Cyber requirements for RM3814 Vehicle Conversions DPS.
Answered
28/09/2017 07:47
Can you clarify the following: 124. What police, traffic and covert does your organisation supply? Tick all that apply. 125. What medical vehicles does your organisation supply? Tick all that apply. 126. What fire and rescue does your organisation supply? Tick all that apply. Are these questions asking to which vehicles we can supply conversion services or whether we supply the actual vehicles? These questions are based on our answers in the previous section where we are asked "To what vehicles do we supply conversion services". After selecting several options, we receive the above questions, however I don't understand what is the link between them. We do not supply any vehicles but we provide conversion services.
CCS can confirm, questions 124, 125, and 126 refer to whether you can supply the mentioned product group. The questions are not specific to whether this is manufacturing, converting, or otherwise, and therefore if you can supply (regardless of how) you would need tick this box. Question 111 - What service types does your organisation supply? Is referring to what types of services your organisation can fulfil, and is not specific to particular product groups.
Answered
19/09/2017 15:19
Hi May we please request clarification reference the new SQ and the contract notice published. Within the contract notice it details that you can select various geographical areas and also gives a list of CPV codes. However it does not appear to mention geographical areas on the SQ and only gives the option to add one CPV code. If you could please assist this would be most helpful. Kind Regards
CCS can confirm that a system test of the RM3814 - Vehicle Conversions DPS SQ has been undertaken and there is an option to input more than one CPV Code. The geographical locations appear in part 2 of the selection stage process which is the DPSQ.
Answered
24/08/2017 15:38
HI how can you convert your questionnaire from PDF to Word or can you send it to me as a word documet
The RM3814 Vehicle Conversions DPS Selection Questionnaire can be accessed and complete 'electronically' only as detailed in the OJEU Contract Notice. There is no option to convert the Selection Questionnaire from PDF to Word.
Answered
24/08/2017 15:35
With regards to the SQ Evidence Submission for this DPS it asks us to upload a number of documents. You previously stated that questions 179 and 180 on principle contracts were not mandatory and not to answer them so how do we know which questions are mandatory and which are not? For example, it is asking for us to "upload documentary evidence for parent company guarantee" but it only says in the SQ "would the parent company be willing to provide a guarantee if necessary". The answer is yes we could get one if necessary however it would be extremely unlikely that we would need to do so and how can we provide a guarantee if we don't know what the contract is for at this stage? Please can you clarify which questions (166 - 185) in the SQ Evidence Submission section are mandatory.
Suppliers should note that questions 166 - 185 of the SQ Evidence Submission section are mandatory. However, a supplier will only ever receive any of the requests for evidence for questions 166 - 185, if they have indicated within the completion of their SQ, that they can provide any of the above associated evidence.
Answered
24/08/2017 15:34
How can you convert your questionnaire from PDF to Word or can you send it to me as a word document?
The RM3814 Vehicle Conversions DPS Selection Questionnaire can be accessed and complete 'electronically' only as detailed in the OJEU Contract Notice. There is no option to convert the Selection Questionnaire from PDF to Word.
Answered
24/08/2017 15:30
Please can you clarify which questions (166 - 185) in the SQ Evidence Submission section are mandatory.
Suppliers should note that questions 166 - 185 of the SQ Evidence Submission section are mandatory. However, a supplier will only ever receive any of the requests for evidence for questions 166 - 185, if they have indicated within the completion of their SQ, that they can provide any of the above associated evidence.
Answered
24/08/2017 15:28
May we please request clarification reference the new SQ and the contract notice published. Within the contract notice it details that you can select various geographical areas and also gives a list of CPV codes. However it does not appear to mention geographical areas on the SQ and only gives the option to add one CPV code.
CCS can confirm that a system test of the RM3814 - Vehicle Conversions DPS SQ has been undertaken and there is an option to input more than one CPV Code. The geographical locations appear in part 2 of the selection stage process which is the DPSQ.
Answered
24/08/2017 15:27
There is no CPV Code present for the fleet Livery part of the tender and It clearly states on the Vehicle Conversion Dynamic Purchasing System Document (Schedule 2) page 7 that the Livery is a separate part of the Tender.
Livery is listed as one of the product areas for the RM3814 - Vehicle Conversions DPS in the 'bid pack' - Customer Needs document, Annex A - Vehicle Conversions Services Matrix. Livery is not a separate part of the tender and is therefore a vehicle conversi on element. The CPV codes for conversions would therefore apply for Livery.
Answered
24/08/2017 11:30
Could you please suggest what is required by "172. Upload documentary evidence of parent company guarantee"? Currently, we do not provide such documents at Framework stage for any other Crown Commercial Services.
Suppliers can provide the details of their parent company guarantee at this stage, if they wish, but they are not obliged to do so. If they are not successful with meeting the 51 D&B score, CCS may at a later stage request the parent company guarantee.
Answered
24/08/2017 11:28
Clause 25.1 states that the Authority has consented to the use of the Sub-contractors listed in DPS Schedule 7. Will this list be assembled using the Sub-contractor's details provided in the Selection Questionnaire? Will there be an opportunity to add Sub-contractors to this list throughout the term of the Agreement?
Sub-contractors listed as part of a suppliers SQ will be assembled as part of DPS Schedule 7 (Sub-Contractors). Should supplier sub-contracting arrangments change throughout the term of the DPS Agreement i.e additional sub-contractors, the supplier is legally obligated to comply with the terms stated in clause 25.1 (Appointment of Sub-Contractors) of the DPS Agreement.
Answered
24/08/2017 10:51
Reference in the declaration to a management fee / levy for the DPS. I am unable to find where this amount / rate is detailed, the website says the DPS for vehicle conversions schedule 9 should hold the information but this doesn't seem to be any one of the downloadable PDF documents.
Suppliers should refer to the Bid Pack (from the Vehicle Conversions DPS page), access the "DPS Agreement - RM3814 v1.0. .pdf" and the definition for "Management Levy" in DPS Schedule 1.
Answered
23/08/2017 13:57
In Part 3: Relevant Experience Section of the SQ it asks for a description of contract. Is this supposed to be a full essay question type response or just a brief description? thanks.
Good afternoon Please be advised that these questions are optional and can be skipped. Suppliers may provide details, if they wish, but contract examples will not be evaluated. Kind regards Crown Commercial Service
Answered
21/08/2017 13:53
With regards to Registration for RM3814 Vehicle Conversions 179. Upload documentary evidence for a list of relevant principal contracts for goods and/or services provided in the last three years Attachment description 180. Upload documentary evidence for a certificate for each principal contract for goods and/or services provided in the last three years Attachment description Can you please confirm what is required for this?
As they are not mandatory questions we do not require you to upload the information requested for 179 and 180 and therefore please skip these and continue with your registration.
Answered
09/08/2017 09:05
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