Clarifications
There are 148 clarifications for this DPS
170. When the RM6200 Artificial Intelligence - DPS Needs v3 document says "The report provided by the credit reference agency (Dun and Bradstreet) will be used to determine the level of financial risk you represent. If the score provided by the credit reference agency is 35 or more, then your Request to participate will continue to proceed in the DPS Selection process", what specific score is it referring to that has to be 35 or above?
When we generate a Dun & Bradstreet report for our organisation, it includes both a Failure Score and a Delinquency Score, but no overall numerical score (only a qualitative one).
Submit what references you have, then our DPS team will let you know if they meet requirements, or if anything further is required
Answered
21/08/2025 10:52
169. Hi
In relation to the 3 references required, can CCS confirm if you would accept the references of a sub-contractor, providing they are named as a key-subcontractor in the bidder's application?
Thanks
CCS will undertake an assessment of your economic and financial standing using the DUNS number (as provided by Dun and Bradstreet) for your organisation which you input when registering on the SRS registration system. The report provided by the credit reference agency (Dun and Bradstreet) will be used to determine the level of financial risk you represent. If the score provided by the credit reference agency is 35 or more, then your request to participate will continue to proceed in the DPS Selection process. If the score is less than 35 our Commercial Finance Team will request sight of your last 2 years accounts to carry out a further assessment
Answered
21/08/2025 10:52
168. We are still in the process of getting the Cyber Essentials Certification. Could you confirm that we can submit the SQ now, answering 'No' to Question 155, and then submit the AI DPS questionnaire once we get the certification, answering 'Not Applicable - I have Cyber Essentials' to Question 5 and 'Yes' to Question 6?
Yes you can do that, but note you will need to have your Cyber essentials certification in place, before you can be appointed to the DPS
Answered
21/08/2025 10:52
163. For the Sector classification, could you confirm whether the AI Security Institute (AISI) fits under Central Government, or under Defence & Security?
You can use either as technically they come under both
Answered
21/08/2025 10:51
162. The link in Attachment 6 of the Bid Pack to the Data Ethics Letter is broken. Where can we access a copy of the letter?
See link to CCS AI DPS webpage click on Documents tab (on the left hand side) RM6200 Artificial Intelligence DPS Data Ethics Letter of Understanding to download this
Answered
21/08/2025 10:51
161. We are a Charitable Incorporated Organisation (CIO) that converted from a Community Interest Company (CIC) a year ago. Can we use the financial records from the CIC as part of our economic and financial standing?
If you are requested to upload any financial records when your application is being reviewed by the DPS team, yes upload anything you have / is relevant then
Answered
04/08/2025 14:54
160. Regarding Q112, it is not clear what is meant by "contracting entity" - is this intended to mean a Government "contracting entity" or simply any entity with who we have entered into a contract with?
A contracting entity is anyone with whom you have entered into a contract with.
Answered
21/07/2025 07:34
159. Question on Past Performance:
"Upload documentary evidence for a list of relevant principal contracts for goods and/or services provided in the last three years." - do you have a template to use? otherwise what information do you need?
Past Performance would be specific to the scope of the service or technology you are providing under the DPS. (No template)
Answered
21/07/2025 07:34
158. Part 3: Relevant Experience - "The named contact provided in each case should be able to provide written evidence to confirm the accuracy of the information provided." - Is there a template that we can use to collate this from the contact?
Relevant Experience would be specific to the scope of the service or technology you are providing under the DPS. (No template)
Answered
21/07/2025 07:34
157. Before starting the Selection Questionnaire we are asked to accept various terms, including the DPS Terms and Conditions. Could you please confirm which document(s) in the Bid Pack this refers to? The Bid Pack includes Attachment 7 - Part 2, Attachment 7a - Part 3, and Attachment 7b - Part 4, but no Part 1. Could you also please confirm whether there should be a Part 1?
To confirm in this instance yes that is correct there is no Part 1
Answered
07/07/2025 14:03
156. We are trying to fill the SQ section where the portal asks about the date of birth of Person with Significant Control. In our company's case, it is a legal entity which is the PSC. In such a scenario shall we enter the date of incorporation of the legal entity as the DOB? This is a mandatory information and hence the portal would not allow to skip it.
Yes in that scenario you can enter your date of incorporation as a legal entity as the DOB
Answered
07/07/2025 14:03
155. IPR - Core Terms 9 - Please can you clarify the IPR for licensed software remains with the supplier, however we appreciate the buyer may use during the licensed term.
Yes that is correct remains with the supplier, the buyer may use during the licensed term.
Answered
07/07/2025 14:02
154. Ownership Transfer Goods - Core Terms 3.2.3 states supplier transfers ownership of goods to buyer, please can you confirm this does not apply to licensed software, as this would be licensed for the period of use?
Yes that is correct remains with the supplier, the buyer may use during the licensed term.
Answered
07/07/2025 14:01
153. Following the January 2025 update to the AI DPS offering filters, could you please confirm if we need to update all our DPSQ answers (including insurances, certificate dates, past performance examples etc) or if we simply update our filters? We have been a supplier on the AI DPS since 2020 so a number of answers are out of date.
To confirm you only need to update your filter offerings
Answered
24/04/2025 12:58
152. 1) Ownership Transfer Goods - Core Terms 3.2.3 states supplier transfers ownership of goods to buyer, please can you confirm this does not apply to licensed software, as this would be licensed for the period of use?
2) IPR - Core Terms 9 - Please can you clarify the IPR for licensed software remains with the supplier, however we appreciate the buyer may use during the licensed term.
Yes that is correct remains with the supplier, the buyer may use during the licensed term.
Answered
07/07/2025 14:00
151. We are a UK based company and would like to use a non-UK/Non-EU based subcontractor - is this allowed? If so do they have to provide the same certifications as the main bidder?
Yes that is allowed and yes they have to provide the same certification as the main bidder.
Answered
07/07/2025 13:59
150. We are submitting the SQ portion of the questionnaire and noticed that the form automatically changes the dates we enter: for example, it changes the date for the company registration, as well as dates for example contracts. We have tried multiple times to change them back but they get reversed. Should we proceed with the submission regardless?
Please contact the Supplier Registration Service support team for any technical issues.
Answered
28/03/2025 14:48
149. We are a company based out of the Netherlands and the system is asking for a UK postcode. Can we still register if we are based outside of the UK though we do serve the UK market.
Yes you can, please use the post code M4 6JA
Answered
21/03/2025 14:19
148. We are a company based out of the Netherlands and the system is asking for a UK postcode. Can we still register if we are based outside of the UK though we do serve the UK market.
Yes you can, please use the post code M4 6JA
Answered
21/03/2025 14:18
146. If we are a US company, and our only employees are in the US and covered by US Workers Compensation cover. Do we still need to get Employers Liability Cover for the UK market? Is it even possible without a UK entity?
Similar question for Public liability cover, we have no physical offices anywhere in the world. Is it sufficient to have US General liability cover?
Professional indemnity makes sense and is easier to get global coverage.
Please send your submission with the US equivalents and we will review and advise if these are acceptable.
Answered
24/02/2025 14:23
