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Artificial Intelligence

Clarifications

There are 153 clarifications for this DPS

171. We don't currently know who our sub-contractors will be. Can we add sub-contractors once we submit our DPS application and while it is still being assessed?
When the main supplier wishes to enter a new key subcontractor, it must obtain written consent of CCS. Please provide the subcontractor's name, registered office and company registration number. Please refer to Joint Schedule 6 on the website for further information if required.
Answered
22/08/2025 14:28
170. When the RM6200 Artificial Intelligence - DPS Needs v3 document says "The report provided by the credit reference agency (Dun and Bradstreet) will be used to determine the level of financial risk you represent. If the score provided by the credit reference agency is 35 or more, then your Request to participate will continue to proceed in the DPS Selection process", what specific score is it referring to that has to be 35 or above? When we generate a Dun & Bradstreet report for our organisation, it includes both a Failure Score and a Delinquency Score, but no overall numerical score (only a qualitative one).
Submit what references you have, then our DPS team will let you know if they meet requirements, or if anything further is required
Answered
21/08/2025 10:52
169. Hi In relation to the 3 references required, can CCS confirm if you would accept the references of a sub-contractor, providing they are named as a key-subcontractor in the bidder's application? Thanks
CCS will undertake an assessment of your economic and financial standing using the DUNS number (as provided by Dun and Bradstreet) for your organisation which you input when registering on the SRS registration system. The report provided by the credit reference agency (Dun and Bradstreet) will be used to determine the level of financial risk you represent. If the score provided by the credit reference agency is 35 or more, then your request to participate will continue to proceed in the DPS Selection process. If the score is less than 35 our Commercial Finance Team will request sight of your last 2 years accounts to carry out a further assessment
Answered
21/08/2025 10:52
168. We are still in the process of getting the Cyber Essentials Certification. Could you confirm that we can submit the SQ now, answering 'No' to Question 155, and then submit the AI DPS questionnaire once we get the certification, answering 'Not Applicable - I have Cyber Essentials' to Question 5 and 'Yes' to Question 6?
Yes you can do that, but note you will need to have your Cyber essentials certification in place, before you can be appointed to the DPS
Answered
21/08/2025 10:52
167. Could you please provide a source of definitions for the Common Procurement Vocabulary (CPV) codes? For example, we're not sure what the difference between Software package and information systems - 48000000 and Software programming and consultancy services - 72200000 is.
"Software packages and information systems - Ready-made or customised applications delivered as complete product or system/ Provides functionality for end users such as ERP, CRM HR platforms etc. Software programming and consultancy services - Bespoke software development and advisory services. Creating new code, customer applications or system extensions based on client requirements."
Answered
28/08/2025 11:38
166. Could you please provide definitions of the different categories in the AI Scope of Engagement question? Given that the form says "You are advised to select only the relevant criteria to your organisation", we want to make sure we get this exactly right, but some of the terms are ambiguous. E.g. the difference between AI Safety and AI Security.
"AI Safety focuses on preventing harmful or unintended consequesnces from AI behaviour. It looks at alignment with human vales, fairness, transparency and avoids bias. AI Security focuses on protecting AI systems themselves. It looks at safeguarding against adverarial inputs, model theft, data poisoning and system hacking"
Answered
28/08/2025 11:39
165. In the RM6200 Artificial Intelligence - DPS Needs v3 document, there are multiple references to paragraph 50 and 50(c), but the document doesn't have paragraph numbering. Could you please confirm the specific section being referenced?
This is all contained in page 12 and 13 of this document under the heading Economic and Financial Standing. Where it states paragraph 50 below, it is referencing the next bulleted paragraph below (without the numbering as stated). Where it states paragraph 50(c) above, it is referencing the next indented paragraph above (there are 3 hence c).
Answered
03/09/2025 11:16
164. Could you please clarify what the definition os "subcontractor" is? The RM6200 Artificial Intelligence - DPS Needs v3 document says "Please read the definition of Subcontractor in the DPS Appointment Form", but the Appointment Form doesn't have the definition. In particular, we would like to know whether an individual who isn't a sole trader (and doesn't have a limited company) can be a valid sub-contractor under the DPS. (E.g. if they earn less than £1,000 in the tax year & therefore haven't registered as a sole trader).
Please refer to Joint Schedule 6 on the website (link in question 162 response above) for further information as required for this then.
Answered
22/08/2025 14:27
163. For the Sector classification, could you confirm whether the AI Security Institute (AISI) fits under Central Government, or under Defence & Security?
You can use either as technically they come under both
Answered
21/08/2025 10:51
162. The link in Attachment 6 of the Bid Pack to the Data Ethics Letter is broken. Where can we access a copy of the letter?
See link to CCS AI DPS webpage click on Documents tab (on the left hand side) RM6200 Artificial Intelligence DPS Data Ethics Letter of Understanding to download this
Answered
21/08/2025 10:51
161. We are a Charitable Incorporated Organisation (CIO) that converted from a Community Interest Company (CIC) a year ago. Can we use the financial records from the CIC as part of our economic and financial standing?
If you are requested to upload any financial records when your application is being reviewed by the DPS team, yes upload anything you have / is relevant then
Answered
04/08/2025 14:54
160. Regarding Q112, it is not clear what is meant by "contracting entity" - is this intended to mean a Government "contracting entity" or simply any entity with who we have entered into a contract with?
A contracting entity is anyone with whom you have entered into a contract with.
Answered
21/07/2025 07:34
159. Question on Past Performance: "Upload documentary evidence for a list of relevant principal contracts for goods and/or services provided in the last three years." - do you have a template to use? otherwise what information do you need?
Past Performance would be specific to the scope of the service or technology you are providing under the DPS. (No template)
Answered
21/07/2025 07:34
158. Part 3: Relevant Experience - "The named contact provided in each case should be able to provide written evidence to confirm the accuracy of the information provided." - Is there a template that we can use to collate this from the contact?
Relevant Experience would be specific to the scope of the service or technology you are providing under the DPS. (No template)
Answered
21/07/2025 07:34
157. Before starting the Selection Questionnaire we are asked to accept various terms, including the DPS Terms and Conditions. Could you please confirm which document(s) in the Bid Pack this refers to? The Bid Pack includes Attachment 7 - Part 2, Attachment 7a - Part 3, and Attachment 7b - Part 4, but no Part 1. Could you also please confirm whether there should be a Part 1?
To confirm in this instance yes that is correct there is no Part 1
Answered
07/07/2025 14:03
156. We are trying to fill the SQ section where the portal asks about the date of birth of Person with Significant Control. In our company's case, it is a legal entity which is the PSC. In such a scenario shall we enter the date of incorporation of the legal entity as the DOB? This is a mandatory information and hence the portal would not allow to skip it.
Yes in that scenario you can enter your date of incorporation as a legal entity as the DOB
Answered
07/07/2025 14:03
155. IPR - Core Terms 9 - Please can you clarify the IPR for licensed software remains with the supplier, however we appreciate the buyer may use during the licensed term.
Yes that is correct remains with the supplier, the buyer may use during the licensed term.
Answered
07/07/2025 14:02
154. Ownership Transfer Goods - Core Terms 3.2.3 states supplier transfers ownership of goods to buyer, please can you confirm this does not apply to licensed software, as this would be licensed for the period of use?
Yes that is correct remains with the supplier, the buyer may use during the licensed term.
Answered
07/07/2025 14:01
153. Following the January 2025 update to the AI DPS offering filters, could you please confirm if we need to update all our DPSQ answers (including insurances, certificate dates, past performance examples etc) or if we simply update our filters? We have been a supplier on the AI DPS since 2020 so a number of answers are out of date.
To confirm you only need to update your filter offerings
Answered
24/04/2025 12:58
152. 1) Ownership Transfer Goods - Core Terms 3.2.3 states supplier transfers ownership of goods to buyer, please can you confirm this does not apply to licensed software, as this would be licensed for the period of use? 2) IPR - Core Terms 9 - Please can you clarify the IPR for licensed software remains with the supplier, however we appreciate the buyer may use during the licensed term.
Yes that is correct remains with the supplier, the buyer may use during the licensed term.
Answered
07/07/2025 14:00

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