Clarifications
There are 41 clarifications for this DPS
26. Re Carbon Net Zero for RM6264 Dynamic Purchasing System Facilities Management & workplace Services Questions 136-142 The pre amble to these questions states that "Public procurement of contracts with an annual contract value of £5,000,000.00 and above should take into account suppliers' carbon reduction plans and commitment to Net Zero by 2050." This contact is worth circa £200k PA at best and as such why are these questions relevant for this contract. Not answering them is not an option as it is not possible to move on with the questionnaire.
Carbon Reduction Plans are a requirement of the DPS as per READ FIRST RM6264 - DPS Needs document within the bid pack. Para 44 (j) refers: (We may reject your bid or exclude you from the competition at the selection stage for any of the following reasons) a supplier that selects £500,001+ at Q133 of the DPSQ and are unable to provide a link to your most recently published Carbon Reduction Plan or do not provide sufficient evidence that remedial action has taken place.
This means that suppliers selecting contracts with a value of £500,001+ pa will be prompted to attached their Carbon Reduction Plan in order to comply with the requirements of 'Procurement Policy Note 06/21: Taking account of Carbon Reduction Plans in the procurement of major government contracts'.
Documents RM6264 DPS Joint Schedule 5 - Corporate Social Responsibility and RM6264 DPS Schedule 1 - Specification within the bid pack also offer more information regarding carbon reduction plans.
Answered
13/06/2023 16:37
25. Statutory obligations / compliance services - For the miscellaneous surveys, audits and Testing services please can you expand on the type of surveys/audits that fall under this.
The surveys and testing will be miscellaneous and as per RM6264 DPS Schedule 1 - Specification v1.0 further details of the services will be provided by the buyer in the order procedure.
Answered
25/05/2023 08:52
24. Smart FM solutions including Computer Aided Facility Management (CAFM) - Please can you confirm if the services requirement includes the provision of the FM delivery of soft, TFM and Hard Services or if this is for the CAFM system which supports these services.
This is for the provision of Smart FM solutions including Computer Aided Facility Management (CAFM). If a supplier wishes to deliver other FM services, the corresponding service should be selected.
Answered
25/05/2023 08:52
23. 1. We have recently been successfully appointed onto this DPS. Is there any way we can identify potential clients or clients who have expressed an interest in procuring through this DPS? 2. Is there an appointed CCS Framework Manager who we can liaise with?
The Commercial Agreement Manager is Helen Caulfield. Meetings with suppliers are being scheduled and once a pipeline is established, it will be circulated to all suppliers throughout the lifetime of the agreement.
Answered
19/04/2023 15:04
22. Good morning, In regards to Q147 & 148, are both of these questions relevant to the procurement (supply or production) of steel or not? Also, do these need to be answered in regards to getting onto the DPS Facilities Management and Workplace Services? Thanking you in advance.
In accordance with the DPS needs document in the bid pack for RM6264, There are questions in the Selection Questionnaire that are not applicable for this RM6264 Facilities Management and Workplace Services procurement, therefore please note, a response is NOT required to the questions as detailed below: ●Part 1: (Contract Example 1) - Q133
●Part 1: (Contract Example 2) - Q134
●Part 1: (Contract Example 3) - Q135
●Part 3: (Steel) Q147 - Q149
●Part 3: (Supply Chain) Q150 - Q154 Evidence submission stage for the following questions
●Q166 - Q172;
●Q176; and
●Q179 - Q185
So for any questions listed above no response is required. If any of the questions laid out in your clarification question DO require a response, please could you contact support@nqc.com and they will be able to help you complete your application. I hope this helps.
Answered
03/04/2023 15:09
21. Good afternoon, Please could someone advise as to whether Q150 to Q154, are relevant to the RM6264 Facilities Management & Workplace Services DPS and if they need to be answered or not? If so, please could someone provide some clarification on what is required and if other evidence could be provided than performance certificates? Thanking you in advance for your assistance.
In accordance with the DPS needs document in the bid pack for RM6264, There are questions in the Selection Questionnaire that are not applicable for this RM6264 Facilities Management and Workplace Services procurement, therefore please note, a response is NOT required to the questions as detailed below: ●Part 1: (Contract Example 1) - Q133
●Part 1: (Contract Example 2) - Q134
●Part 1: (Contract Example 3) - Q135
●Part 3: (Steel) Q147 - Q149
●Part 3: (Supply Chain) Q150 - Q154 Evidence submission stage for the following questions
●Q166 - Q172;
●Q176; and
●Q179 - Q185
So for any questions listed above no response is required. If any of the questions laid out in your clarification question DO require a response, please could you contact support@nqc.com and they will be able to help you complete your application. I hope this helps.
Answered
03/04/2023 15:09
20. Regarding your response (clarification 2530). We had assumed these supporting documents were not required at this stage, but our SQ is still at the stage of 'assessing' with the SQ evidence required note on it. So we are now unable to amend our SQ submission or provide any further documents, but our SQ has not been progressed beyond SQ stage either. Could this be reviewed so we can provide the supporting documents as part of the next DPS SQ stage?
I have contacted you directly in order to support you to resolve this issue
Answered
03/04/2023 15:17
19. Re Question: 2529 We have been asked to provide the following evidence: ✔Audited accounts for the last two years ✔Parent company accounts ✔Parent company guarantee ✔Employer's (Compulsory) Liability Insurance ✔Public Liability Insurance ✔Professional Indemnity Insurance ✔Product Liability Insurance ✔Skills and Apprentices - documentary evidence to support supplier's commitment to developing and investing in skills, development and apprenticeships ✔Skills and Apprentices - documentary evidence to demonstrate supplier's process that ensures their supply chain supports skills, development and apprenticeships in line with PPN 14/15 ✔Suppliers' Past Performance - a list of relevant principal contracts for goods and/or services provided in the last three years ✔Suppliers' Past Performance - a certificate for each principal contract for goods and/or services provided in the last three years ✔Suppliers' Past Performance - past performance information for any sub-contractors (or consortium members) who the supplier will rely upon to perform the contract •A statement of the turnover •Profit & loss account •Current liabilities and assets •Cash flow for the most recent year of trading for the organisation.
In accordance with the DPS needs document in the bid pack for RM6264,
There are questions in the Selection Questionnaire that are not applicable for this RM6264 Facilities Management and Workplace Services procurement, therefore please note, a response is NOT required to the questions as detailed below:
●Part 1: (Contract Example 1) - Q133
●Part 1: (Contract Example 2) - Q134
●Part 1: (Contract Example 3) - Q135
●Part 3: (Steel) Q147 - Q149
●Part 3: (Supply Chain) Q150 - Q154
Evidence submission stage for the following questions
●Q166 - Q172;
●Q176; and
●Q179 - Q185
So for any questions listed above no response is required.
If any of the questions laid out in your clarification question DO require a response, please could you contact support@nqc.com and they will be able to help you complete your application.
I hope this helps.
Answered
27/03/2023 17:04
18. We have been asked to provide SQ evidence documents, but can see no way on the portal to upload the information. How are we to respond?
What documents are these? Once known I will be able to advise further. Thanks
Answered
24/03/2023 11:49
16. We are not bidding as a group of operators but are being requested in relation to questions 58 and 59 to add a Financial Risk Assessment for each group of operators. The only options are yes and no (NA is not available). Can you please advise how to proceed. Thanks
Please select 'No' to these questions as they are not relevant to your organisation.
Answered
09/02/2023 14:41
15. We have a query in relation to the questions 166-172, 176, 179-185 in the SQ Evidence document which are not relevant. The SQ Evidence section is asking for uploads to questions which have been identified as not required and we are unable to proceed this point. We are conscious of the deadline for this and would be really grateful if you could please advise how to proceed with this.
The Supplier Evidence Submission stage of the Standard Selection Questionnaire (Q166 - 185) is completed if a Buyer has requested evidence from a supplier. It is not part of the initial application so does not need completing. Alternatively, please contact support@nqc.com if the issue is technical.
For clarity regarding the deadline, the agreement will be live for buyers to use from 10/02/23. However, suppliers can continue to onboard to this DPS for the duration of the agreement which is currently four years.
Answered
08/02/2023 14:59
14. We have a query in relation to the questions in the SQ Evidence document which are not relevant. The SQ Evidence section is asking for uploads to questions which have been identified as not required and we are unable to proceed this point. We are conscious of the deadline for this and would be really grateful if you could please advise how to proceed with this.
Could you please reference the questions. Alternatively, for technical support please contact support@nqc.com.
Answered
08/02/2023 09:23
12. With regards to the Person of Significant Control, our immediate parent company is our PSC. As such there is no date of birth for the organisation. Please advise how to respond to the date of birth as it is a required field and requires an entry. Thanks
This question requires the details of a person not an organisation.
Answered
08/03/2023 13:11
11. Under Waste Services - does waste shredding and waste destruction apply to E-WASTE (IT equipment) ?
Buyers can buy IT equipment waste services though this agreement and waste services are outlined at para 13 of the Specification. A buyer would provide exact details of the services required at call off.
Answered
06/02/2023 10:27
8. Please could you confirm whether services are able to be added to our capability over time. Our business is growing and developing new services, so we would like to include these as they become market available.
Suppliers can update the services, building type, location and annual contract value filters at anytime once onboarded to the DPS. The process is detailed in READ FIRST RM6264 - DPS Needs: 'Updating Answers in the Dynamic Purchasing System Questionnaire (DPSQ)' section.
Answered
18/01/2023 15:18
6. Good afternoon, I hope you are well. Please explain or tell me where to find the information to calculate the Management Levy?
More information can be found in RM6264 DPS Schedule 5 - Management Levy and Information. The management levy is 1% for this agreement. Further information is also contained within DPS Core Terms and within the watermarked RM6264 DPS Appointment Form.
Answered
18/01/2023 15:23
5. Within the Financial Viability section we are requested to upload 3 years of company accounts, however, there appears to be a file size limit of 4.77mb. Our accounts exceed this limit and the system is therefore preventing us from proceeding beyond this point. Can you please therefore advise how we can upload our accounts. Thank you
Please compress the file and upload it in .zip format.
Answered
18/01/2023 15:29
4. Moring, can you please advise if attachments are required for responses to questions 177, 178 and 179 are required as within the text it states that these are self certify questions and if successful at award, these will then be requested? Can you please confirm if this is requested at this stage. Thanks
The Supplier Evidence Submission stage of the Standard Selection Questionnaire (Q166 - 185) is completed if a Buyer has requested evidence. It is not part of the initial application and has been included in the pdf for information.
Answered
12/01/2023 08:29
3. Reference - attachment 1, tab "Filter 1 services". Are suppliers able to pick which services in column B under each filter that they can bid for e.g. can you bid to supply only 2 services listed under "Miscellaneous FM Services" or, to bid for that filter would you need to provide all services listed in column B?
Suppliers are able to pick the services they can deliver. This can be a single service, more than one service or all services.
Answered
21/12/2022 10:28
2. Morning, Can you please advise if the SQ and DPSQ is available within excel to download as opposed to a pdf document? Many thanks
The SQ and DPSQ are only available to download in pdf format.
Answered
19/12/2022 10:39
