Clarifications
There are 113 clarifications for this DPS
142. Further to submission of our SQ questionnaire we are now required to upload supporting evidence to the portal. Can you please provide further clarifications in respect of the following questions: 172. Upload documentary evidence for parent company guarantee - At framework appointment stage we would only expect to be asked for a commitment to provide a completed parent company guarantee (PCG), in the client's proposed form, during the award process for future call-off contracts. Can you please confirm if this will be the case and also what you would expect to see as evidence at this stage? 179. Upload documentary evidence for a list of relevant principal contracts for goods and/or services provided in the last three years - Can you please clarify the scope and evaluation criteria for this question in terms of the following points: 1. The meaning of 'relevant principal contracts'? 2. The number of 'relevant principal contracts' for which is evidence is required? 3. The type and nature of documentation required? (Please note that we would not be prepared to upload any commercially sensitive or otherwise confidential information such as signed contracts). In response to questions 166 and 171 we have uploaded 2 years published accounts for both our organisation and our parent company. Can you please advise if this information is sufficient to satisfy the following questions? Or, if not, please clarify the type and nature of evidence required? (Please note that we would not be prepared to upload any commercially sensitive information such bank statements). 182. Upload documentary evidence for a statement of the turnover 183. Upload documentary evidence for profit & loss account 184. Upload documentary evidence for current liabilities and assets 185. Upload documentary evidence for cash flow for the most recent year of trading for the organisation Kind Regards
CCS can confirm that bidders are not required to submit evidence to Question 166 - Question 185 at the point of application.
All necessary evidence should be provided to buyers at the point of contract award.
In order to progress the SQ, please press the "Complete and Exit" button once all mandatory responses have been provided.
Answered
15/12/2025 07:29
141. Hi, We are at the final 'REGISTERED 2' stage and need to provide a contract example for RM6242 DPS. Is this supposed to differ from the contract examples provided at the previous stage? Can you provide more clarity on what type of example we need to provide here?
CCS can confirm that questions 133, 134, and 135 of the Standard Questionnaire (SQ) are not applicable for the Construction Professional Services DPS and that Suppliers should not complete these questions (please see 'READ FIRST RM6242 - DPS Needs_v4.0 document' and Selection Questionnaire - Not Applicable questions section on page 17.
Where a Contract Example is required in the DPSQ, we are asking for an example of a contract where you have delivered services similar to those you have ticked as able to provide in the filter matrix. You should describe the services provided in line with the DPSQ guidance. The letter of confirmation of services does not provide any further detail; it acts as confirmation of the contract between the supplier and the customer for CCS.
Answered
15/12/2025 07:27
140. Hello Please kindly answer: Re: Letter of Confirmation of Services, is this form to be filled in for specific projects? Or generic? Do you need case studies and contacts for references? Thank you
The bid pack documents 'Attachment 1a - Letter of Confirmation of Services (Contract Example 1)_v1.' and 'Attachment 1b - Letter of Confirmation of Services (Contract Example 1)_v1.0' are required for Questions 56 (Contract Example 1) and 60 (Contract Example 2) of the DPSQ. CCS can confirm that Contract Examples must be provided in line with the guidance in the DPSQ.
Answered
02/12/2025 09:44
139. Hello, please can you advise: We have noted the request to provide information to complete the Selection Questionnaire 2016. As an SME Architecture business are we required to provide information to all the questions? For example questions 4 - 8 and many of the ISO certificates we do not hold. How do we respond as 'n/a'? does this disqualify us from being a supplier on the DPS?
CCS can confirm that a response is not required for all questions in the Selection Questionnaire 2016. Please refer to paragraph 73 of the DPS needs document of the bid pack for confirmation and details.
CCS has outlined the requirement to hold ISO 9001 and ISO 14001 under the standards section of the RM6242 Specification (section 5.1). This can be found under Attachment 7 of the bid pack in DPS Schedule 1 "Specification".
Suppliers must hold these accreditations in order to be appointed to this DPS.
Answered
14/11/2025 08:36
138. Please can you confirm how bidders select the services they can deliver and whether it's acceptable to bid for individual services only (i.e. structural engineering).
Bidders will find questions relating to Technical and Professional Services beginning at question 74 of the Construction Professional Services DPS Questionnaire. You are advised to select only the relevant criteria to your organisation.
Answered
28/10/2025 09:05
137. I wonder if you can assist please I cannot download the live questionaire as it says it is not available. I have answered all questions on a pdf (can I upload this)? Kind Regards, Jean Dilks
You will need to complete the questionnaire online. For assistance with your application, could you please liaise with the support service for Supplier Registration at:
SRS service desk; +44 (0) 161 413 7982
Support@nqc.com
Answered
28/08/2025 07:48
136. We have submitted our SQ and our status is shown as Registered1. Can you tell us what this means please? Thanks
"Registered 1' status means that you have submitted the standard Selection Questionnaire (SQ) but still need to complete the Construction Professional Services DPS Questionnaire. You can sign in and continue your application on https://supplierregistration.cabinetoffice.gov.uk/dps-supplier/RM6242. Please see the DPS Needs document page 23 within the bid pack for all the DPS Questionnaire (DPSQ) Status flags.
If you require assistance with the Supplier Registration Service (SRS) platform, could you please liaise with the support service for Supplier Registration at:
SRS service desk; +44 (0) 161 413 7982
Support@nqc.com"
Answered
14/08/2025 07:20
135. I am completing the Selection Questionnaire for the RM6242 Construction Professional Services. I can see from the guidance in the Read First document that for this framework, responses to questions 133 - 135 are not required, all relating to customer contracts. I am unclear what question 137 is trying to draw from us. Given 133-135 are not applicable to this contract, do we need to provide an explanation? If we do, are you able to provide examples of what this question is looking for? See the question below for reference. Any guidance would be much appreciated. If you cannot provide at least one example customer contract, in no more than 500 words please provide an explanation for this e.g. your organisation is a new start-up or you have provided services in the past but not under a contract.
You can enter 'N/A' for Question 137 in the Standard Questionnaire (SQ).
Answered
14/08/2025 07:19
134. i was halfway through completing my supplier registration when i recieved an error code and was unable to continue. Can i retrieve my application or do i need to start again and if i can retrieve where do i find it?
Your organisation's current status is 'Registered 2'. You can sign in and continue your application on https://supplierregistration.cabinetoffice.gov.uk/dps-supplier/RM6242
If you require assistance with the Supplier Registration Service (SRS) platform, could you please liaise with the support service for Supplier Registration at:
SRS service desk; +44 (0) 161 413 7982
Support@nqc.com
Answered
14/07/2025 08:24
133. Good afternoon I have completed the registration form and started the SQ. I have tried to enter zeros in the companies house registration field but it says that has 'already been used'. We are not registered with Companies House so what do I input here please?
For assistance with your application, could you please liaise with the support service for Supplier Registration at:
SRS service desk; +44 (0) 161 413 7982
Support@nqc.com
Answered
22/05/2025 15:35
132. I understand from the clarifications that we can upload Letter of Confirmation of Services to Q58 but Q58 on the Construction Professional Services DPS asks: ' Please provide the following information for your second contract example for RM6242. Please highlight the relevant Filter sectors - service, industry sector, value band, location'. On the other Selection Questionnaire 2016 that I am also filling out, the questions skip from 21 to 104 so can't find Q58 to upload the letters. Can you clarify please?
The Letter of Confirmation of Services attachments should be uploaded as part of your DPSQ submission at Question 56 (first example) and Question 60 (second example). Please see the document titled 'SQ_DPS_PROFILE_CONSTRUCTION_SERVICES--v9' in the Bid Pack for an overview of all the questions.
For assistance with your application, please liaise with the support service for Supplier Registration at:
SRS service desk; +44 (0) 161 413 7982
Support@nqc.com
Answered
04/04/2025 07:56
131. Do you need a Carbon Reduction Plan to be admitted to this framework?
CCS can confirm that the completion and publication of a Carbon Reduction Plan is a mandatory requirement for DPS appointment where suppliers will be delivering contracts of over £5m in value. Please note PPN 06/21 references these plans for services with an anticipated contract value above £5m per annum (ex vat). Therefore, a Carbon Reduction Plan must be in place before appointment or you cannot select more than £5m on Q150 of the Construction Professional Services Questionnaire (DPSQ).
Answered
13/03/2025 13:34
130. Can we amend the forms after they have been completed?
To be appointed to the DPS RM6242, there are two questionnaires involved in the application process: the Selection Questionnaire 2016 (SQ) and the Construction Professional Services Questionnaire (DPSQ).
Once you have progressed to the DPSQ stage, you will not be able to amend your responses to any of the SQ questions. If your organisation is successfully appointed to the DPS RM6242, you may update your answers and/or contact details for questions 53 onwards of the DPSQ.
Please note that responses in the following sections of the DPSQ cannot be changed after appointment: Equality and Diversity, Data Protection, Supplier Code of Conduct, Insurances, Cyber Security, Group of Economic Operators, Contract Termination, and Companies House Data (Questions 1-52).
For further information, please refer to the PDF document titled 'SQ_DPS_PROFILE_CONSTRUCTION_SERVICES--v9' within our bid pack, which can be accessed here: https://supplierregistration.cabinetoffice.gov.uk/dps#construction - Please scroll down to 'Construction Professional Services'.
Answered
21/02/2025 13:31
129. We note that there are no questions in the SQ to confirm whether the potential suppliers are ISO 9001 & ISO 14001 certified however from the DPS Schedule 1 - Specification v1.0 it states the following: "5. Standards 5.1. The Supplier shall at all times for the duration of this DPS and the term of any individual call off contract, comply with the relevant standards for the scope of the services required which include; ● A Quality Management System supported by the International Organisation for Standardisation ISO 9001 Quality Management System, or the current European Foundation for Quality Management (EFQM) Excellence Model criteria or equivalent ● An Environmental Management System supported by the International Organisation for Standardisation ISO 14001 Environmental Management System or equivalent;" Please confirm if this means that suppliers who do not hold ISO 9001 & ISO 14001 certifications, would not be able to apply to be appointed onto the DPS? Thanks
Suppliers must hold these accreditations (ISO 9001 & ISO 14001) in order to be appointed to this DPS.
Answered
20/01/2025 16:17
128. We are currently looking at the CCS - Construction professional services DPS and have a few questions about the SQ. Please confirm if the questions within the SQ are the only questions to respond to, to be able to be appointed onto the DPS? We have not been able to locate any method statement questions within the documents provided in the Bid Pack. Please confirm if Question 154 from the SQ (about ISO 27001 and Cyber Essentials Plus) is a pass/ fail question? We are reading it as not being the case and that it will only be relevant for specific contract opportunities during competitions. We note that there are no questions in the SQ to confirm whether the potential suppliers are ISO 9001 & ISO 14001 certified however from the DPS Schedule 1 - Specification v1.0 it states the following: "5. Standards 5.1. The Supplier shall at all times for the duration of this DPS and the term of any individual call off contract, comply with the relevant standards for the scope of the services required which include; ● A Quality Management System supported by the International Organisation for Standardisation ISO 9001 Quality Management System, or the current European Foundation for Quality Management (EFQM) Excellence Model criteria or equivalent ● An Environmental Management System supported by the International Organisation for Standardisation ISO 14001 Environmental Management System or equivalent;" Please confirm if this means that suppliers who do not hold ISO 9001 & ISO 14001 certifications, would not be able to apply to be appointed onto the DPS? Thanks
Hello Jessica, the only information suppliers need to know in relation to Cyber certification is listed in the bid pack stating: You are required to confirm as part of your DPS submission, that you have
Cyber Essentials basic certification in place, as a minimum, at Question 155 of the SQ. If you have Cyber Essentials Plus you can select this option at Question 156 of the SQ. A 'Yes' response to either of these questions is
acceptable.
If you select 'No' to Question 155 of the SQ and confirm this response at
Question 5 of the DPSQ by selecting 'Yes' that you do not hold a valid Cyber Essentials basic certificate this will be classed as a 'Fail' and your application will be rejected until you have a valid Cyber Essentials basic certificate. You are required to comply with DPS Schedule 9 (Cyber Essentials) for the lifetime of your appointment to this DPS. In the event that you fail to comply with DPS Schedule 9 (Cyber Essentials) as applicable, CCS reserves the right to terminate your Contract for material Default
Answered
17/01/2025 12:34
127. I have completed the initial part of the DPSQ for the RM6242 Construction Professional Services DPS, but not yet submitted it, as I am seeking clarification on the T's & C's in the Appointment Form which include at 14) a £10,000,000 data protection liability cap. The associated insurance costs are a high bar for an SME (we have 10 employees only) and would preclude us from making our submission. We would be grateful for your urgent clarification as to whether this could be lowered for smaller companies.
DPS Terms and liabilities are set at DPS level and cannot be altered for specific organisations.
Answered
20/12/2024 14:30
126. I am trying to source the documents for construction DPS RM 6241, but the only documents I am able to download are for RM 6242. Please advise.
RM6241 refers to Housing Maintenance and Repair DPS agreement.
To download the bidpack for DPS RM6241, please visit https://supplierregistration.cabinetoffice.gov.uk/dps#buildingcleaningservices and scroll down to "Housing Maintenance and Repair" section. To apply to join DPS RM6241, click 'Access as a supplier' within that section.
You can also visit https://www.crowncommercial.gov.uk/agreements/RM6241 to learn more about DPS RM6241.
Answered
29/11/2024 09:51
125. I am trying to source the documents for construction DPS RM 6241, but the only documents I am able to download are for RM 6242. Please advise.
RM6241 refers to Housing Maintenance and Repair DPS agreement.
To download the bidpack for DPS RM6241, please visit https://supplierregistration.cabinetoffice.gov.uk/dps#buildingcleaningservices and scroll down to "Housing Maintenance and Repair" section. To apply to join DPS RM6241, click 'Access as a supplier' within that section.
You can also visit https://www.crowncommercial.gov.uk/agreements/RM6241 to learn more about DPS RM6241.
Answered
29/11/2024 09:49
124. Good Afternoon, Our insurers have reviewed the various terms and conditions and we have a number of comments. Is there an option to negotiate any such amendments with you as we note we are only given the option to tick the box and confirm acceptance. Thank you
The terms and conditions of the DPS appointment cannot be changed, for example, all mandatory requirements (insurances etc.) must be met. These T&Cs are set at a CCS commercial agreement level and subject to government policies, for example, the requirement to hold a Carbon Reduction Plan if you plan to bid for projects of £5million +
However, clients (Buyers) using the RM6242 framework will issue a set of T&Cs for each call-off contract. CCS offer a number of forms of contract to our clients, for RM6242, Buyers can choose to apply the Public Sector Contract, NEC3, NEC4 or JCT forms of contract to their project.
Although Buyers may occasionally make minor amendments or add special terms, the contract documents should not be subject to change. This is to ensure the forms of contract remain industry standard for the benefit of both Buyers and suppliers.
Answered
29/11/2024 09:36
122. I am completing our SQ for the Crown Commercial Services DPS. I am preparing our contract examples, and wondered if you could advise re: the following: 54. Please provide the following information for your first contract example for RM6242. If you are applying to provide services under only one service heading then you are required to supply one contract example. If you are applying to provide services under more than one service heading then you are required to supply 2 contract examples. By "service heading", does this refer to technical service, e.g., "architectural and design services", "civil and structural engineering services", "environmental engineering", "public health engineering", etc, or more granular (e.g., by sector / region.) We would be providing architectural and design services only, so I presume that is only one example? Please can you confirm?
The term 'service heading' is relating to the high level technical or professional service you are providing, such as Architectural and Design services / Civil and Structural Engineering services etc. If you only select one high level heading, such as Architectural and Design services, you need to provide one contract example. If you choose multiple high level headings, two contract examples are required.
Answered
09/10/2024 15:11
