Clarifications
There are 52 clarifications for this DPS
66. Can you confirm supply of consumables such as laptops, tablets and mobile phones is under LVPS?
Yes, under the Service Heading Description - IT services and support
Answered
25/11/2024 17:36
65. Good Morning CCS Team.
Please can we ask, under this LVP framework, what the threshold is for 2 of the categories;
1. Education and Training Services
2. Temporary Labour
Please advise if the thresholds include VAT or not. Thanks
It is a below threshold solution and the spend cannot go above £138k for Central Government or £213k for other organisations for supplies and services. VAT should be included in contract value estimates to determine whether a contract should be treated as above or below threshold (i.e eligible or not eligible for LVPS) Please be aware that recruitment across the education and healthcare sector including both clinical and non-clinical recruitment is excluded from the Low Value Purchase System
Answered
25/11/2024 17:32
64. I have registered my company under "Computer services". I am not sure what this covers (whether that's IT/infrastucture computer services). How can I edit that to ensure that the correct sector shows e.g. IT consulting services?
To view your LVPS application, log in to select the 'View' option under your LVPS application within your dashboard. To update/edit your application select 'Update DPSQ'.
Answered
14/11/2024 15:36
62. Are you able to join the LVPS without a person with significant control?
A person with significant control (PSC) is someone who owns or controls your company. They're sometimes called 'beneficial owners'.
You must identify your PSC and tell us who they are. This might be you, or someone associated with your company. A company can have one or more PSCs.
You must record their details on your company's PSC register, and you'll need to include this information when you set up (incorporate) your company.
If you cannot identify your PSC, or do not have one, you need to tell us.
If you are a sole trader you may not have one.
Answered
25/11/2024 17:25
61. Good afternoon,
We note that the drafting of Clause 12.3(d) in each DPS Agreement implies that Supplier's liability will be unlimited for (i) defaults by the Supplier, and (ii) fines and penalties. (i) would be an unreasonably high risk for suppliers and we assume that this is not the intended position. We assume that the intention is for liability to be unlimited in respect of fines / penalties incurred by the Buyer as a result of Supplier's default.
If these assumptions are correct, then please can CCS amend the wording of Clause 12.3(d) as follows:
(d)its liability, to the extent it arises as a direct result of a default by the Supplier, for any fine or penalty incurred by the Buyer pursuant to Law and any costs incurred by the Buyer in defending any proceedings which result in such fine or penalty.
Many thanks,
A response will be published shortly
Answered
17/10/2024 14:20
60. Apologies another query
Each section says 'Pricing Matrix for each service delivered - download a copy of the xxx pricing schedule to view (it won't let me on the copy I have) and then there is a section to upload your pricing schedule
Do you have a copy of the pricing scheldule as I am unable to access this part of the bid as yet
The Low Value Purchasing System (LVPS) DPS agreement does not request a 'Pricing Matrix' for each service. Each DPS will have a Clarification link. Please ensure to select the correct Clarification link for the DPS you are applying to join by scrolling down the list.
Answered
24/09/2024 17:38
59. Section 11 - Physiotherapy services - I haven't completed this section because it says in the blurb before you start completing the boxes, as it does for all of them, 'These services must be delivered by your organisation not via a subcontractor or 3rd Party' - we do intend to use Metro Physio to support this particular service area. However, the referrals would still come into us first and we would send them on to Metro, all reports come back to us and we manage the contract, so the client doesn't have to deal directly with Metro in terms of payment etc. Does this mean I should be completing this section do you think
Physiotherapy services is not a Service Heading Description under the Low Value Purchasing System (LVPS) DPS agreement. Ensure to select the correct Clarification link for the DPS you are interested in applying to join.
Answered
24/09/2024 17:50
58. Is LVPS suitable for the supplier of Software Development services?
The LVPS DPS does include the Service Heading Description IT services and support. For each service heading you select you will be requested to provide a brief description of your service offering.
Answered
24/09/2024 17:43
57. We are planning to use sub-contractors, but that will be assessed on a case by case basis. Many SQ are asking for the details of the contractors to be declared beforehand. How do we approach these questions?
In order to award a contract to your organisation under the Low Value Purchase System DPS, the buyer will need to assess your organisation's suitability, capability, legal status and financial standing.
The Suitability Assessment Questionnaire aims to make the procurement process more efficient for you and for the buyer by dividing the process of a buyer gathering the necessary information for the assessment of minimum standards into two parts:
1.These suitability assessment questions ask for basic information about your legal status and the non-medical goods and or services you are able to supply that any public sector buyer would require before purchasing those non-medical goods and or services. That means that you should only need to answer these questions once and buyers can get that information in one place. It also asks for a criminal records declaration which buyers may wish to be repeated at the time you enter into a contract with them.
2.These suitability assessment questions do not request information on your capability to provide the non-medical goods and or services, your financial standing or the details and suitability of any subcontractors which you intend to use to provide the non-medical goods and or services. These elements of your suitability, and that of any subcontractors, will be checked by buyers when deciding whether to award a contract to you.
Answered
24/09/2024 17:47
56. We have applied for this DPS and our application is being assessed. We note, however, that you mention a rapid award option and a prospectus for standard off the shelf services. Can you please tell us more about this - do we need to do anything at this stage? Many thanks.
You have selected the incorrect clarification link. Please select the clarification link for RM6296 Occupational Health and Related Services - scroll further down on the webpage.
Answered
19/09/2024 15:50
55. Legal Status
No 29. I have replied yes, confirming that we have complied with the annual reporting requirements contained within section 54.
I have now been asked to: Please insert url to the statement.
Can you please advise what the url is?
If a supplier is required to report annually for Section 54 they would normally have to have a Modern Slavery Statement published on their website. This is what the URL would be.
Answered
20/08/2024 16:04
54. Title: Quality Assurance and Testing for IT Systems 2
We are a software QA specialist company (as a main bidder/Supplier) with added supply chain (sub-contracting businesses) of similar/related expertise joining hands for DPS "RM6148 Quality Assurance and Testing for IT Systems 2 extension notice" & have below questions for clarifications to support forming our Onsite-Onshore-Offshore resourcing model for benefit of buyers of this DPS.
1.Can we plan our business resourcing model combining, "On Site (Buyers premises) - Onshore site (Supplier site - Within UK) & suppliers offshore delivery centre capacity at India"?
2.We understand every buyer's needs could be a different, however, what immediate technical standards/certifications/security measures will be demanded for an Onshore &Or Offshore model, if/when we propose a QA delivery service in whole? (Other than to what's been published/asked/demanded at tender document such as cyber essentials plus etc). Because we assuming Onshore and offshore centres should not be just a floor to accommodate resources, but it must have a plan/standard(s), so we are trying to understand it, for planning. Thank you.
3.Like above, we understand every buyer/project's resource needs will be different, however, what immediate resource capacity we might be required to demonstrate to engage for an Onshore &Or Offshore model?
4.Connecting to resource capacity/pool, which category of security clearances are applicable (will be demanded) for each Onsite/Onshore/Offshore resource pool?
5.Connecting above, for L6 & L7 category roles do we (supplier) have any scope to utilise highly skilled staff not eligible for SC/DV for any on-demand/few/key agreed technical dependency QA tasks deliveries at any of Onsite/Onshore/Offshore centres, through a prior agreement?
6.Connecting above, can we engage/deploy Individuals/Coordinators not eligible for SC/DV for any few/key agreed coordination activities between teams/QA deliveries at any of Onsite/Onshore/Offshore centres, through a prior agreement?
7.Engaging sponsorship facility: Our subcontractors are included with UK Based businesses with Sponsorship Licence facility to sponsor any on-demand skills. So, for any buyers' project with NO SC/DV demand, for L1 - L5 roles (Onsite/Onshore) can we engage any resources with immigration control (such as skilled worker/dependents)? Mainly, for any delivery/service we agree with buyer for Onsite/Onshore model.
8.There might be few scenarios where we have an eligible candidate for SC/DV clearance but with little/no experience with any specific application/experience in test/QA. Can we engage them through experience discloser engagement for roles of L1 - L4 category?
9.Connecting with Quality Assurance (QA) Capability Development, when/if we want to bring/propose a new QA approach/delivery framework beneficial for authorities/buyers including upskilling job opportunities for youth/graduates within UK, what support/encouragement is in place! &OR what additional support we can expect from DPS authorities/buyers, when our proposal is long lasting solution/method and not beneficial for any just one/two specific deliveries! & How should we present and when we would be allowed?
10.Automation: Our preparation is also focussed on automation and NFT. Connecting to this, we assuming the tools/user licensing part are at additional cost of Buyer/project and is not included on to published resource cost. Is our assumption correct?
11.Connecting to point above, who will manage the resources or assign the tasks for any L1 - L5 staff deployed onsite?
12. Deploying resource onsite (buyers' site) means, will that be JUST a resource deployment for buyer to manage further by them (buyer staff) OR will that be a service delivery agreement own/manage by us (supplier) through nomination of one or few resources at Buyers site, with further remote support from Onshore/Offshore centres (as it demands)?
13. General: We understand, this DPS is coming to an end on July 1st, 2025. However, can we still register during July/August 2024?
14. Connecting to above question, do we need to re-enrol in future when the DPS is reappeared after July 1st, 2025, or will it be autorenewal?
15. Flexibility: Do resources engaged for onsite activities have any flexibility for remote work with frequent visit/reporting to buyer site? Or does it demand daily visit to buyer site? Connecting to same, what roles are MUST require daily visit to buyer site?
16. IR35: Most of our engagements are subcontracting &or fulltime engaged staff. So, we would like to understand what roles/engagements would fall inside IR35 & outside IR35?
We appreciate your support in clarifying the above for us & we apologies for too many questions if we have, thank you.
You have selected the incorrect clarification link. Please select the clarification link for RM6148 Quality Assurance and Testing for IT Systems - scroll further down on the webpage.
Answered
19/06/2024 14:23
53. Dear CCS, can we please have some clarity as to how to join the RM6313 Demand Management & Renewables DPS? We only get the link to the Low Value Purchase System (LVPS) https://supplierregistration.cabinetoffice.gov.uk/dps but this doesn't seem to be the same thing. Could you please help? Many thanks
Please scroll down on the Supplier Registration Service webpage, where you located the LVPS DPS. You will find all other DPS agreements. Click on the relevant heading, scroll down to the DPS you are searching to join and click on the 'Access as Supplier' link.
Answered
21/05/2024 11:54
52. Can you confirm if you will accept Contractors proposing partners to complete the below items (direct to client/not through Contractor).
•software and back-office solutions
•lease and purchase of products
We look forward to hearing from you
Kind Regards
We recommend for you to review the RM6237 -LVPS -Supplier Access Information document contained within the Supplier Access Pack in order to complete your suitability assessment with the system.
Please note that the suitability assessment questions do not request information on your capability to provide the non-medical goods and or services, your financial
standing or the details and suitability of any subcontractors which you intend to use to provide the non-medical goods and or services. These elements of
your suitability, and that of any subcontractors, will be checked by buyers when deciding whether to award a contract to you.
Answered
21/05/2024 11:42
51. Hi there, can you please let me know if it will be possible to propose revisions/additions to the contract/Agreement, subject to being evaluated and 'qualified'?
thank you
No we are not able to accept revisions of the CCS-Supplier contract. CCS and the Supplier intend to be bound by the terms of the LVPS Contract and agree that the LVPS Contract takes effect on and from the date on which CCS first makes the Offered Deliverables available to Buyers through the LVPS. Please refer to page 1 of the CCS-Supplier Contract document for further details.
Answered
15/05/2024 14:09
50. Do you meet the minimum level of economic and financial standing and/or minimum financial threshold specified within the evaluation criteria for this procurement?. -
Please guide where to find the minimum financial threshold specified within the evaluation criteria . Thanks.
These suitability assessment questions do not request information on your capability to provide the non-medical goods and or services, your financial standing or the details and suitability of any subcontractors which you intend to use to provide the non-medical goods and or services. These elements of your suitability, and that of any subcontractors, will be checked by buyers when deciding whether to award a contract to you.
Answered
17/04/2024 16:58
49. I am trying to complete the LVPS. Question 13 is asking for registration details for Trade registration. I am trying to input Gas Safe and our Gas Safe registration number but I am being advised that the format of the registration no does not meet. Please can you advise how to input this number as I have advised we have 9 Trade registrations so assume the following questions will be the same. Thank you
The trade registration number would need to be in an 8 digit format. For numbers less than 8 digits, please simply add the required number of 0s in order to be in an 8 digit format.
If you have any further issues with the system when trying to enter an 8 digit number please contact the service provider NQC on +44 (0) 161 413 7982.
Answered
15/05/2024 14:02
48. Hello. If the Litmus Partnership is unsuccessful in its application to become a supplier on Facilities Management and Workplace Services - Facilities Management and Workplace Services DPS - CCS RB6264. When could we make the next application? What is the period as to when you are allowed to make a fresh submission? Is it on per year?
This does not relate the LVPS. Please ask the clarification question through the relevant DPS section on supplier registration for RM6264 Facilities Management.
Answered
20/03/2024 09:49
47. Hello, we are looking to apply to the DPS marketplace and have a question about the exact function of affiliating with the DPS profile. Please clarify whether this service is focused on issuing research tender opportunities or whether it is solely focused to provide tangible services and goods related to DPS?
This does not sound like the Low Value Purchase System, please ask your clarification question under the appropriate DPS on the Supplier Registration Service (SRS) portal.
Answered
20/03/2024 09:45
46. Regarding question 31, our pricing structure differs depending on which sector the client is in and which specialist is required. Therefore we cannot fit our price list and a short summary of what we do in the 400 characters (incl spaces). How important is providing our day rate/pricing structure? Could we provide as a separate file or are you happy for us to only include Senior Consultant and programme co-ordinator day rates?
Our guidance on pricing is " you can provide an indication as to your pricing model, for example price per unit, price on application, free, time and materials, etc. Remember you will have the opportunity to provide the buyer with detailed pricing information specific to their requirement at the point of them calling off the LVPS".
Answered
08/11/2023 14:22