Clarifications

CCS can confirm that we have received your submission for RM6241 Housing Maintenance & Repair DPS. For assistance with your application, could you please liaise with the support service for Supplier Registration at: SRS service desk; +44 (0) 161 413 7982 Support@nqc.com

CCS cannot advise guaranteed or committed spend or planned works through the DPS, however CCS do continually promote the DPS and work with Buyers across the Wider Public Sector to raise awareness as can suppliers to buyers. Also any pipelines are advised to appointed to suppliers regularly. The start date of the DPS was 24th January 2023.

It does not appear that a questionnaire has been submitted by yourselves for RM6241 Housing Maintenance & Repair DPS. For assistance with your application, could you please liaise with the support service for Supplier Registration at: SRS service desk; +44 (0) 161 413 7982 Support@nqc.com

There's some guidance around this in the DPS Needs document: There are questions in the Selection Questionnaire that are not applicable for this RM6241 HMAR procurement, therefore please note, a response is NOT required to the questions as detailed below: Part 1: (Contract Example 1) - Q133 Part 1: (Contract Example 2) - Q134 Part 1: (Contract Example 3) - Q135 Part 3: (Steel) Q147 - Q149 Part 3: (Supply Chain) Q150 - Q154

Please see this link from NCSC which lists frequently asked questions and answers around the Cyber Essentials certification, including how to obtain this and the costs involved. https://www.ncsc.gov.uk/cyberessentials/faqs

The DPS does indeed include asbestos surveying/consultancy services. As you look through the filter structure you'll see Asbestos Surveys or Asbestos Removal & Management etc. The filter structure has been kept purposely top level to allow buyers to fully tailor their requirements at the order stage. To get started and to find out more about the onboarding process, please head to the SRS DPS Marketplace and scroll to Housing Maintenance & Repair. From here you can access the 'Bid Pack' which includes more information in the 'Read First RM6241 - DPS Needs' document about how to actually onboard to the DPS. Suppliers are able to sign up for the individual services they can provide.

Unfortunately we have not received anything on our end regarding your submission. For assistance with your application, could you please liaise with the support service for Supplier Registration at: SRS service desk; +44 (0) 161 413 7982 Support@nqc.com

It is important to reassure suppliers that no supplier will be excluded from the bidding process should any amber or red threshold metrics appear. Commercial Finance will look at the financial standing of the whole company and not just individual metrics. However it is key that suppliers follow the bidder instructions which show a requirement that tab 3.1 be populated in the circumstances that amber and red thresholds are flagged. This gives the supplier an opportunity to provide a bit of extra commentary to explain and offer assurances how they see fit to aid us in our assessment. In terms of financial checks we use the provided 3 years accounts as a starting point (in some instances we may ask for sight of more up to date draft accounts if they are willing to provide them). Along side the accounts we will cross reference their D&B credit report which we will download as part of the assessment process.

It is required for all suppliers to provide the last 3 years worth of accounts. We request that it is the published accounts that are provided, so if abbreviated accounts are submitted then these are acceptable. However if during evaluation we would like more information regarding the figures input we may reach out to you at this point for some clarity.

The FVRA has numerous lines of data that could be input onto. It is designed to capture all data listed on a suppliers set of published accounts as it is known that not all suppliers will have the same format. There will be several cases of where all the lines are not used on the FVRA template, it is expected that the supplier just leaves these blank.

We undertake the financial assessment using the data we ask you to provide in Attachment 5a. We do use credit agencies as part of this assessment to validate the data provided, but it is not required for the bidder to provide their own credit agency reference .

It is important to stress that we don't exclude any bidder if they fail any of the metrics outright. We look at the company as a whole. Bidders get an opportunity to provide assurance and commentary on any metrics that come out as high risk. However the reason for the Turnover/annual contract value is to ensure we are comfortable that the bidder has the trading capacity to fulfil a potential high value contract hence the importance that all bidders tick the appropriate Lot that they are to be assessed against. The annual value doesn't necessarily have to be met for each year though it goes without saying that if the 3 years accounts show steady decline it may go against them during the evaluation process. We are also aware that Turnover against the annual contract value may have been impacted by things like COVID and therefore lockdown and will take this into consideration.

H score refers to the suppliers current Credit score with Companies Watch. If they have a current credit score from any credit agency they can provide this here. However should they not have a credit score it can be left blank. CCS are not requesting that any supplier signs up for any Credit Agency.

The FVRA is designed to give an overview of the financial stability of the whole corporate family which includes the Parent and Ultimate company. Not all bidders will require a guarantor.

The details regarding financial parameters and metrics used in the assessments of bidders and associated companies in the FVRA are listed within the document itself. Please see the "Authority RAG thresholds" tab for details on thresholds. The "Metric Definitions" tab explains the metrics used and how they are calculated.

Information in relation to marketing your place on the DPS, and any subsequent Order Contracts, can be found in section 7 of DPS Schedule 4 - DPS Management.

The DPS will remain open for suppliers to apply during it's lifetime. If your application does not initially meet the requirements set out, you will be able to re-apply to the DPS at any point after this.

Suppliers are able to onboard to the RM6241 Housing Maintenance & Repair DPS at any point during it's lifetime. The DPS ends 24th January 2027. The DPS remains open to onboarding at all times unless the DPS expires or is terminated in accordance with the DPS Agreement.

Suppliers can update the services, building type, location and contract value filters at anytime once onboarded to the DPS as as detailed in READ FIRST RM6241 - DPS Needs: 'Updating Answers in the Dynamic Purchasing System Questionnaire (DPSQ)' section.

Suppliers should list all known subcontractors as detailed in DPS Joint Schedule 6 - Key Subcontractors. Suppliers are able to use different subcontractors during the lifetime of their DPS Agreement, however any changes to subcontracting arrangements are subject to the obligations under DPS Joint Schedule 6 - Key Subcontractors.