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Clarifications

There are 28 clarifications for this DPS

1. You have stated in the 'Dynamic Purchasing System (DPS) Needs' and the SQ the following: (e) Do not confirm that you have Employer's (Compulsory) Liability Insurance of £5,000,000.00 minimum; (f) Do not confirm that you have Public Liability Insurance of £1,000,000 minimum; What I need clarification on is that as a Ltd. company who only has one director who does not receive a wage, and is a virtual business (meaning we do not physically interact with other people only via virtual means, email, phone, video conference, internet, etc. we are, therefore, not required to have either of these insurance policies. This is stated here: https://www.hse.gov.uk/pubns/hse40.pdf "companies employing only their owner where that employee also owns 50% or more of the issued share capital in the company".
Good morning. Thank you for your message. I believe that you have now spoken with the Category Team for RM6172, and that the matter has been resolved. If you have any questions in the future, then please do not hestitate to get in touch. Kind regards, Crown Commercial Service
Answered
29/07/2021 08:56
2. Please can you clarify what you mean by 'performance certificate' Thanks
Dear Bidder, Thank you for your message. Please find below the response from our Category Team; Please note that within the READ FIRST RM6172 Grants and Administration Services - DPS Needs V1 at 25.1 Part 3: (Supply Chain) Q150 - Q154 are listed a not applicable questions therefore you will not need to provide a response to this question. Kind regards, Crown Commercial Service
Answered
19/05/2021 10:28
3. Good afternoon. Clause 14.8 of the DPS Core Terms v1.0.1 indemnifies CCS and each Buyer against any and all Losses incurred if the Supplier breaches Clause 14 and any Data Protection Legislation. Clause 11.5 states that this would be on an uncapped basis. An uncapped position is inconsistent with a number of other recent CCS DPS Frameworks that we have been appointed on (including Cyber Security Services 3, Artificial Intelligence and Automation). Would CCS be willing to cap the data protection indemnity? Secondly, CCS confirmed in a prior answer regarding this issue that "further assurance" would have to be sought from the Buyer if we seek to cap data protection liability during the call off stage. In the event that further assurance is sought during the call off stage (prior to award) but the buyer is unwilling to cap data protection liability, can the supplier decline to bid for that reason?
Dear Bidder, Thank you for your message. Please find below the response from our Category Team; (i) We are currently reviewing the possibility of a variation here but at present the current T&Cs for this clause remain in place. With regard to (ii) Yes a supplier could decline to bid. Kind regards, Crown Commercial Service
Answered
19/05/2021 10:26
4. Good Afternoon. We asked a clarifying question earlier this month but have not yet had a response from CCS. Could you please provide a response at your earliest convenience. Here is the question, for reference: Good afternoon. Clause 14.8 of the DPS Core Terms v1.0.1 indemnifies CCS and each Buyer against any and all Losses incurred if the Supplier breaches Clause 14 and any Data Protection Legislation. Clause 11.5 states that this would be on an uncapped basis. An uncapped position is inconsistent with a number of other recent CCS DPS Frameworks that we have been appointed on (including Cyber Security Services 3, Artificial Intelligence and Automation). Would CCS be willing to cap the data protection indemnity? Secondly, CCS confirmed in a prior answer regarding this issue that "further assurance" would have to be sought from the Buyer if we seek to cap data protection liability during the call off stage. In the event that further assurance is sought during the call off stage (prior to award) but the buyer is unwilling to cap data protection liability, can the supplier decline to bid for that reason?
Good morning, Apologise for the delay in providing a response to your question. We will get back to you as soon as we have had a response from our Category Team. Kind regards, Crown Commercial Service
Answered
14/05/2021 11:04
5. Good afternoon, I am currently in the process of submitting our firm's response to Grant Administration Service DPS. At SQ Evidence Submission stage (Question 179) is there is a particular template that needs to be completed and how many relevant principal contracts must be provided? Also, for Question 180, documentary evidence for a certificate is required for each principal contract. Can you confirm if there is a template/particular format required and what information is required here also? I have looked through all the bid documents but cannot find the information I require for these questions. According to the Read First document, contract examples are not required at Q133, 134 and 135. Does that mean that Q179 and Q180 are not required also? If so, can you advise how to proceed as something must be uploaded at Q179 and Q180. Thanks in advance.
As stated in the DPS Needs document. This question is not applicable for the Grant Administration Serviced DPS.
Answered
15/03/2021 15:29
6. Good morning. Clause 14.8 of the DPS Core Terms v1.0.1 indemnifies CCS and each Buyer against any and all Losses incurred if the Supplier breaches Clause 14 and any Data Protection Legislation. Clause 11.5 states that this would be on an uncapped basis. An uncapped position is inconsistent with Cabinet Office direction as documented in the most recent Model Services Contract Guidance where it states that "unlimited liability is disproportionate and can have the effect of deterring bidders and raising prices due to the inclusion of large risk premiums" and is also inconsistent with a number of other recent CCS Frameworks (including CSS3 and DOS4). On this basis would CCS be willing to (i) cap the data protection indemnity to £10m as it has with other frameworks; or if unable due to the framework already being live, (ii), provide an assurance that a supplier may validly seek to cap this liability at a Buyer call off stage and ensure that Buyers are made aware of this in the framework guidance so that any such proposed limitation will not invalidate their proposal. Many thanks.
With regard to (i) We are currently reviewing the possibility of a variation here but at present the current T&Cs for this clause remain in place. With regard to (ii) As stated in (i) above, the T&Cs are to remain as is. However, if you decide to seek a cap at call off stage you may do so. It will be the decision of the buying authority to accept or insist on the terms as stated. This further assurance must be sought as part of clarification so as not to mislead the Buyer during contract evaluation. If you were a winning supplier and this further assurance had not been sought we would expect you to accept the terms as written. In summary, you must be prepared to accept the terms as stated when onboarding the DPS.
Answered
15/03/2021 15:25
7. 1.Question 3 -Please select the CPV (Common Procurement Vocabulary) codes which describe the product/services included in this standard Selection Questionnaire. - What is the code I need to use here? 2.Question 129 Do you meet the minimum level of economic and financial standing and/or minimum financial threshold specified within the evaluation criteria for this procurement? - I contacted D&B and they told me that in order to get the score we will need to pay for a 12-month subscription. Is there any way we can get this score without paying for that as we need it to actually answer this question? 4.Question 53. Please confirm if you intend to use a supply chain for this contract - What other specific services would be considered as supply change under this framework? 5.For NOT required questions such as Q133 and Q147-149. - Do we need to select and provide a NO as an answer or do we need to leave them blank? 6.Q137 - Is this question also NOT required?
CPV codes (Common Procurement Vocabulary) are codes used to classify goods and services in a consistent manner. The contract notice for this procurement lists those CPV codes that CCS considered relevant to this DPS. If you are unsure which codes to use, review the codes listed on the contract notice and see if they match your organisation's capabilities. You can find the contract notice for this procurement by following the URL address below: https://ted.europa.eu/udl?uri=TED:NOTICE:395358-2020:TEXT:EN:HTML Comprehensive lists of all CPV codes can be found online using a search engine. Tenders Electronic Daily provide a downloadable list here: https://simap.ted.europa.eu/cpv Question 129: CCS will conduct a D&B assessment on your organisation when you submit a bid. Unless you have any significant doubts about the solvency of your business, please answer this question with a 'yes'. Question 53 refers to use of third parties to fulfil the DPS Services. If your organisation has recognised a need to use third parties to fulfil the DPS Services specified in DPS Schedule 1, please respond to this question with a 'yes' and provide further details were required.
Answered
18/11/2020 10:52
8. On questions 144- 146 about apprenticeships and skills development. What if the company doesn't have a policy or commitment through this specific area? Is Q144 a PASS/FAIL question?
Question 144 is not a PASS/FAIL QUESTION. All questions that are evaluated as PASS/FAIL questions in the SQ and DPSQ are clearly marked as PASS/FAIL questions.
Answered
18/11/2020 10:50
9. Joint Schedule 12 (Supply Chain Visibility) refers to the Supplier advertising all sub-contract opportunities on Contract Finder above a minimum threshold of £25,000. Could you please confirm: 1. Does the £25,000 threshold apply to a specific period ie value to the subcontractor per year of the contract or value over the total length of the contract (whether it's for 1 or say 3 years)? 2. If a Supplier was to be invited to participate in a tender and the requirements of the tender were such that they wished to use a subcontractor and the threshold would be exceeded, would they need to: a) advertise the opportunity on Contracts Finder before submitting their tender response; or b) submit a tender response without naming the subcontractor and advertise on Contract Finder once they had been awarded a contract following submission of a bid (which may delay delivery of the contract); or c) ask the Authority to approve the appointment of a named subcontractor without advertising, as provided for in clause 2.4? Thank you
The minimum threshold of £25,000 refers to the total contract value, it is not an annual value. If an agreement with a sub-contractor is not already in place, and contract you are bidding for requires the bidder to arrange a sub-contractor, the Bidder will need to address this with the Buyer at competition stage. Further clarity on this requirement may be found by reviewing the governing Procurement Policy Note (PPN 01/18) here: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/698482/PPN_0118_Contract_Condition_for_Subcontracting__Supply_chain_spend_on_CF_final_.docx.pdf
Answered
11/11/2020 16:41
10. Questions relating to the Service Matrix: 1.To help the Buyer identify potential Suppliers, is there an opportunity within the application to identify the type of markets that the Supplier operates in and therefore the type of grant recipients they could provide grant management services for; for example they may specialise in helping individuals or specialise in helping businesses? 2.Under Customer Filter 2, Services - please can you confirm if the Supplier should tick 'Full Programme Management' if they are able to provide say 4 but not all of the 5 elements of the service?
The filters do not allow the buyer to identify the sectors that the supplier typically operates in and the types of grant recipients they are familiar with. Customers are able to complement the filters by asking the short-listed suppliers to complete a capability assessment. The capability assessment will provide more details about the requirement and allows suppliers to demonstrate their capabilities in the required areas. Prior to selecting specific capabilities in your DPS application, you should read the framework specification though carefully. Only indicate that you can provide 'Full Programme Management' if you can provide all of the services that are specified under the definition of that particular service.
Answered
11/11/2020 16:35
11. With reference to the Schedules within Attachment 7b - Bid Pack Part 4, please can you confirm that if a Buyer requires any of the standards set out in these schedules to be met by the Supplier they will advise the Supplier within the documents provided at Competition Procedure Level so the Supplier can determine whether or not they consider the applicable standard achievable for the service being procured and therefore whether to participate in the procurement?
Buyers should clearly specify all elements of the requirement at the beginning of the competition in the DPS Order Schedules and DPS Order Form. This should include, but may not be limited to, all SLAs, KPIs, Standards, Insurances Security Requirements, Services and all additional or supporting terms required. There are mandatory requirements that all Suppliers are expected to fulfil, such as obtaining and maintaining the necessary insurances specified in the DPS Joint Schedule 3 and the Cyber Essentials certificate specified in DPS Schedule 12. Buyers may specify standards or insurances or requirements over and above those specified by CCS for this DPS Agreement as long as they are within the scope of the Services specified in the DPS Specification. Suppliers should review all Order Contract opportunities to ensure that they fully understand all aspects of the requirement and should not bid for Order Contracts they do not believe they have the capability to fulfil in a commercially viable way.
Answered
11/11/2020 16:33
12. it would be appreciated if CCS could provide some further information/clarification, as follows: 1. the Government Contracts Finder service indicates that the value of RM6172 is £50 million; whereas documentation titled Buyer Needs provided under RM6172 (section 7) indicates that the value of RM6172 is £21 million over 4 years. If possible, I would like to clarify this possible discrepancy. 2. Aligned to the above, is the total sum (whichever one is appropriate) possibly available to a single supplier? 3. Does the establishment of RM6172 replace RM949? 4. Assuming no to the above question, will RM949 be reissued when it ends in August 2021?
Because the public sector are not given a mandate to use this agreement, it is not possible to assign an exact value to this opportunity. Based on an assessment of the public sector market, CCS have assigned an estimated maximum value of £50,000,000 to this opportunity. The discrepancy with the Buyer Needs document will be changed to match the Contract Notice. It is not anticipated that the total opportunity value will be won by a single supplier. The sum proposed for the total opportunity value represents the aggregated value of future Order Contracts, awarded separately to suppliers assessed by customers as most suitable for management of those grant schemes. RM6172 is the replacement agreement for RM949. RM949 was exceptionally extended following the outbreak of Covid-19 in the UK, for a period of up to 12 months. The extension was arranged to enable CCS to successfully award RM6172 without a break in service offering. Now that RM6172 has been awarded, the termination of RM949 has begun and that framework agreement will formally expire on 8 February 2021. There will be no separate framework tender to replace RM949 following its expiry.
Answered
11/11/2020 16:29
13. Is there any possibility of indicating what proportion of opportunities/value to be procured under RM6172 are anticipated to be healthcare related?
CCS are not able to confirm what proportion of the opportunities to be procured will be healthcare-related.
Answered
11/11/2020 09:12
14. Hello, As part of our DPS response, we have drafted and submitted our Selection Questionnaire, along with supporting evidence as requested. Our Selection Questionnaire currently appears as "Registered" within the Portal. Would it be possible to know when we will have the opportunity to submit our DPSQ response? Kind regards,
Please would you contact 0161 413 7982 and speak to the technical team who manage the Supplier Registration System. They will be able to advise on further action needed to complete your application.
Answered
05/11/2020 14:51
15. DPS Schedule 3 (DPS Pricing) - please can you confirm if the capped day rate charges shown in the Schedule is the cap for the cost of effective delivery and the margin can be applied on top, or is the cap the maximum of total cost plus margin?
The capped day rate charges shown in Schedule 3 are inclusive of the Supplier margin.
Answered
05/11/2020 14:44
16. Hello, Please would it be possible for the following clarification questions to be responded to? 1.To augment the PDF versions, please will CCS kindly supply bidders with Microsoft Word versions of the documents comprising the RM6172 Order Contract? 2.Clause 11.2 of Core Terms v1.0.1 cross-references Clause 14.9, which does not exist: we suspect the cross-reference should be to the last bullet point within Clause 14.8. Please will CCS kindly confirm? We also have an outstanding clarification question which still requires a response, as per the below: "It appears that DPS Order Schedule 11 is missing from Attachment 7b - Part 4 (Terms & Conditions) zip file. Could you please confirm whether this is intentional or the document has been missed from the list?" Many thanks
An updated version of the bid pack for this DPS, containing MS Word versions of the Schedules that require Supplier edit, has now been uploaded to this website. Clause 11.5 of the Core Terms should reference Clause 14.8 and not 14.9. DPS Order Schedule 11 has been removed from the bid pack because it is not relevant to the services provided through this DPS Agreement.
Answered
21/10/2020 15:36
17. Hello, Please see the below clarification question: We are unsure what type of documentary evidence CCS requires in the context of Q172. Please confirm whether the following would suffice: A letter on our guarantor's headed paper, signed by a company director confirming that - (a) they're a director of the guarantor and; (b) the company will enter into a PCG if required? Many thanks
Evidence for Q172 is only required if your organisation cannot meet the required financial Credit Rating Threshold of 45 (as assessed by Dun & Bradstreet) and if, following an independent assessment by the CCS Commercial Finance Team CCS are still not satisfied that your organisation does not have the required financial stability needed to provide services on this DPS. If both of the above criteria apply, CCS would require a Financial Guarantor to sign the Deed of Guarantee (Annex 1 of Joint Schedule 8).
Answered
21/10/2020 15:31
18. Hello, Please can CCS provide us with the requested word documents comprising of the RM6172 Order Contract? Many thanks
Word versions of the Schedules that require Supplier edit have now been added to the bid pack for this DPS.
Answered
21/10/2020 15:29
19. Hello, Please would it be possible to know when the requested word documents for the RM6172 Order Contract will be made available via the portal? Also, we have an outstanding question (below) which requires a response for us to progress to the DPSQ stage. Question: We are unsure what type of documentary evidence CCS requires in the context of Q172. Please confirm whether the following would suffice: A letter on our guarantor's headed paper, signed by a company director confirming that - (a) they're a director of the guarantor and; (b) the company will enter into a PCG if required? Many thanks
Please be aware that an updated version of the bid pack has now been uploaded to this website containing MS Word versions of those schedules that require Supplier edit. Evidence for Q172 is only required if your organisation cannot meet the required financial Credit Rating Threshold of 45 (as assessed by Dun & Bradstreet) and if, following an independent assessment by the CCS Commercial Finance Team CCS are still not satisfied that your organisation does not have the required financial stability needed to provide services on this DPS. If both of the above criteria apply, CCS would require a Financial Guarantor to sign the Deed of Guarantee (Annex 1 of Joint Schedule 8).
Answered
21/10/2020 15:29
20. Hello, Please would it be possible to know when the requested word documents for the RM6172 Order Contract will be made available via the portal? Also, we have an outstanding question (below) which requires a response for us to progress to the DPSQ stage. Question: We are unsure what type of documentary evidence CCS requires in the context of Q172. Please confirm whether the following would suffice: A letter on our guarantor's headed paper, signed by a company director confirming that - (a) they're a director of the guarantor and; (b) the company will enter into a PCG if required? Many thanks
Please be aware that an updated version of the bid pack has now been uploaded to this website containing MS Word versions of those schedules that require Supplier edit. Evidence for Q172 is only required if your organisation cannot meet the required financial Credit Rating Threshold of 45 (as assessed by Dun & Bradstreet) and if, following an independent assessment by the CCS Commercial Finance Team CCS are still not satisfied that your organisation does not have the required financial stability needed to provide services on this DPS. If both of the above criteria apply, CCS would require a Financial Guarantor to sign the Deed of Guarantee (Annex 1 of Joint Schedule 8).
Answered
21/10/2020 15:28
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