Clarifications
There are 48 clarifications for this DPS
29. Please can an explanation regarding the change to holding Product Liability Insurance be provided?
It has always been a requirement for all suppliers to hold product liability insurance, the change will mean that only suppliers that select certain services have to have product liability insurance. If a supplier comes into assessing that does not hold product liability insurance a check on what services the supplier has selected will determine if it's required or not. If it is required then you will be contacted via the normal process to clarify your response regarding not having Product Liability Insurance
Answered
15/03/2023 14:06
28. Good afternoon. I have followed the link to the "suppliers area" for the DPS Ref RM6313 but the questions don't appear to match those detailed in the attachment 6 of the bid pack, or how others have referred to questions through the Clarification process. Could you please confirm if we are to complete attachment 6 and where we can upload/add this information? Many thanks
You may have created a profile on the DPS Supplier registration and have not yet moved to the Demand Management and Renewables Selection Questionnaire stages. Please contact the platform host NQC at support@nqc.com or on 0161 413 7982 who will be able to guide your registration profile to the DMR supplier questionnaire section.
Answered
21/12/2022 15:29
27. Can you advise where we can download the DPSQ questions please?
The DPSQ questions are available to download in the Bid Pack. Please refer to Bid Pack Part 1 (General) - Attachment 6 - Standard_Selection_Questionnaire_v1.0.
Answered
14/12/2022 16:13
26. I'm still struggling to extract several documents from Attachment 8 because the file path names are too long, and I can't seem to rename anything other than the highest level folder. Please could you advise?
The Bid Pack has been reissued on the portal. Attachment 8 - Bid Pack Part 5 Non-Core (Terms and Conditions) (2) now includes all files within this folder. The way the previous version was issued included separate folders for NEC3, NEC 4 and JCT which caused issues with paths for some users. Removing the sub folders has resolved the issue. If you download the Bid Pack you should be able to access all files.
Answered
12/01/2023 10:15
25. We hold Cyber Essentials Plus. We have completed the initial SQ and moved to the second section. Q7 refers back to Q.155 of the SQ and requires Yes/No response as to whether we are able to supply a Cyber Essentials certificate. Answering NO seems to be an automatic fail but we do not have this as we have the higher level accreditation so cannot answer Yes. N/A is not an option. We are unable to proceed without responding to this. Please advise.
Please refer to the Selection Criteria i), (i) and Cyber Essentials sections in Bid Pack Part 1 (General) - READ FIRST RM6313- DPS Needs.
If you hold Cyber Essentials Plus, you can answer Yes as Cyber Essentials is part of Cyber Essentials Plus certification.
Answered
14/12/2022 16:15
24. Our understanding is that once our request to participate in the framework, including completion of the SQ and DPSQ, is agreed by the CCS then we will be a listed supplier. However, there are several references to "competition" throughout the "READ FIRST RM6313- DPS Needs" document provided by the CCS (attached for reference), which suggest there may be more of a competitive bidding process to be selected as a supplier. Please could you confirm whether there are further steps to become a listed supplier beyond the SQ and DPSQ, for example a competitive bidding process? If there are further steps, is this what the 18th January 2023 date from our question above refers to?
This Demand Management and Renewables DPS is not a prerequisite for the RM6314 Demand Management and Renewables Framework. They are two separate agreements and routes to market for customers. Suppliers are able to register onto this DPS at any time during the 4 years the agreement is live
This Supplier Questionnaire is assessed by our DPS team who review your application and answers to the SQ
Answered
08/12/2022 11:41
23. Section IV.2.2 on the Gov.uk contract notice page states that there is a "time limit for receipt of tenders or requests to participate" of 12PM on 18th January 2023. This time limit also applies to IV 2.7, "conditions for opening of tenders". Our understanding is that suppliers can join the framework at any time, but this clause within the contract notice seems to contradict this. Please could you confirm whether there is a hard deadline for participation for suppliers?
This Demand Management and Renewables DPS is not a prerequisite for the RM6314 Demand Management and Renewables Framework. They are two separate agreements and routes to market for customers. Suppliers are able to register onto this DPS at any time during the 4 years the agreement is live
Answered
08/12/2022 11:40
22. Good afternoon. Will you accept any alternative certificates to Cyber Essentials please? Thank you
The DMR agreement only accepts Cyber or Cyber Essential Plus accreditation. Please refer to the READ FIRST RM6313- DPS Needs - Selection Criteria and Cyber Essentials sections where you will find information relating to the Cyber Essentials requirement for appointment to the DPS agreement.
Answered
05/12/2022 10:06
21. Good afternoon. We do not currently hold Cyber Essentials or equivalent, does this mean we cannot apply please? Thank you
Please refer to the READ FIRST RM6313- DPS Needs - Selection Criteria and Cyber Essentials sections where you will find information relating to the Cyber Essentials requirement for appointment to the DPS agreement.
Answered
02/12/2022 15:33
20. Good afternoon. As a supplier of product only can we apply to join this DPS please? Thank you
Please refer to 2.5 v) of the DPS Schedule 1 - Specification of the Bid Pack where the sub delivery arrangement "Purchase Only" explains how Suppliers can supply their products without follow up installation or maintenance services
Answered
02/12/2022 15:34
19. We are bidding to be on the framework to provide a range of consulting and analysis services (which would probably fall under Lot 5 of the original proposed structure) which we currently provide under the HELGA framework, These cover a very broad range of technology / sector topics, and are based around research, analysis, modelling, engagement, etc. The current sector questions are very narrow in their technology areas, and the sub-services for each are entirely based on delivering real projects - design, installation, commissioning, etc. This doesn't apply to the types of services we would be providing. Please can you advise on how we should approach this section of the questionnaire?
"As a reminder, registration onto the DPS is not a prerequisite to gain access to the Framework (RM6314).
The new Demand Management and Renewables DPS (RM6313) has changed from the HELGA Service Filter approach. Each product/service offering will have sub delivery arrangements for the Supplier to select based on their organisations offering.
Please refer to 2.5 i) of the DPS Schedule 1 - Specification of the Bid Pack or within the Policy-Delivery filters of the DPS (section 4.2 of the Specification) for details of how consultancy services can be provided within the different appropriate industry areas."
Answered
02/12/2022 15:34
18. Hello, on questions 75 - 98 none of the categories proposed are relevant to my organisation, the sub sections all seem to be based around design, installation ect, and there doesn't seem to be allowance for consultancy, analysis, research etc. Can you please advise on how to proceed with the questionnaire...it at all.
Please refer to 2.5 i) of the DPS Schedule 1 - Specification of the Bid Pack or within the Policy-Delivery filters of the DPS (section 4.2 of the Specification) for details of how consultancy services can be provided within the different appropriate industry areas
Answered
02/12/2022 15:35
17. Hello, I am unable to open the Financial Viability Risk Assessment template. I have downloaded the bid pack twice and it won't allow me to open this document. Is there another version of the template I can get hold of? thank you.
We have downloaded the bid pack and tested the Financial Viability Risk Assessment template and have not able to replicate this issue. We would recommend you contact your I.T. department who may be able to advise you of any technical issues in your organisation that may be impacting you with this. On this occasion we will send you the Financial Risk Assessment file via email from info@crowncommercial.gov.uk.
Answered
02/12/2022 14:27
15. In Q100, you ask what international locations we are able to provide services to. However, we do not provide any international services and cannot see an N/A option on the tick list. We are unable to complete the questionnaire as the system will not allow us to progress our application. Can you please look into this? Kind Regards
We are currently reviewing the filters with NQC and will provide a further update in the near future.
Answered
01/12/2022 10:25
14. Can you please provide a list of clients who will be using this DPS? Is there a list of clients for the framework (RM6314)?
This is fully detailed in Bid Pack Part 1 (General) - RM6313 Buyer Needs v1.1 - sectionWho are the Buyers of the RM6313 - Demand Management and Renewables DPS Agreement?.
An extract from this document is detailed below. Please ensure you refer to this document for further detail:
Central Government:
- Environment
- Defence
- Other Central Government
Wider Public Sector:
- Education
- Fire and Rescue
- Health
- Local Government
- Not for Profit (Charitable)
- Police
- Housing Association
Other Wider Public Sector
Answered
01/12/2022 10:23
13. Document RM6313 DPS Core Terms v1.0.3 - New/ amended Clause 10.3.2 of the Core Terms includes a reference to clauses 10.5.2 to 10.5.7 which are to apply where Buyer terminates for convenience. However, the bidder notes that 10.5.2-10.5.7 do not exist in the Core terms, therefore please can the Buyer clarify the correct clause references?
The revised Core Terms have now been finalised and approved by CCS Policy and Legal. The new Core Terms have removed the amendment referenced all together as the terms are covered in section 10.6
Answered
03/03/2023 16:25
12. Our accounts are larger than 5mb please can you advise how to upload on Q166. I just need to edit one of the first questions in the SQ please can you advise how to edit going back to the first questionnaire Thank you
You are able to compress excel files to reduce the size of the file, this should allow you to upload it.
Some parts of the SQ cannot be amended depending on the stage you are at. Should you require support with any technical issues please contact support@nqc.com for assistance.
Answered
01/12/2022 10:21
11. Thank you for the update. For absolute clarity can you please confirm that the only amendments to Bid Pack 2 is the inclusion of RM6313 DPS Schedule 6 - Order form template and order schedules v.1.3.DOCX and that no other changes have been made to any of the listed documents shown in the message. Many thanks
All documents listed in the previous response include amendments.
Answered
18/11/2022 09:09
10. DPS Schedule 6 (Order Form Template and Order Schedules) appears to be missing from the bid pack part 2 folder, are you able to share us a copy of the same. Thanks.
An updated Bid Pack has been issued 10/11/22 and is available to download from SRS. The Bid Pack includes DPS Schedule 6 Order form template and order schedules v.1.3. A summary of all documents including updates is detailed below:
- Bid Pack General Attachment 3 - Financial Viability Risk Assessment Instructions v1.1.docx
- Bid Pack General READ FIRST RM6313- DPS Needs v.1.1.docx
- Attachment 7 - Bid Pack Part 2 RM6313 DPS Schedule 3 - DPS Pricing v1.1.
- Attachment 7 - Bid Pack Part 2 RM6313 DPS Schedule 5 - Management Levy and Information v1.1.docx
- Attachment 7 - Bid Pack Part 2 RM6313 DPS Schedule 6 - Order form template and order schedules v.1.3.DOCX
- Attachment 7 - Bid Pack Part 2 RM6313 DPS Schedule 7 - Order Procedure v1.1.DOCX
- Attachment 7a - Bid Pack Part 3 DPS Joint Schedule 7 - Financial Difficulties v.1.0.DOCX
- Attachment 7b - Bid Pack Part 4 DPS Order Schedule 12 - Clustering v1.0.docx
Answered
10/11/2022 14:33
9. Can you please clarify what information is required in the following sections of the FVRA report we need to complete: Credit Report (D&B, Experian etc) Credit rating assessment (e.g. Fitch, Moody's, S&P) Thank you
In terms of information regarding a 3rd party credit agency a Supplier only needs to provide a report they have it at hand (we don't require suppliers to sign up with any credit agency). This is because CCS Commercialf Finance will review a Suppliers D&B report that will form part of the FVRA evaluation
Answered
08/11/2022 09:04
