Clarifications

The Data Protection Liability Cap is set at £10,000,000 under the RM6200 DPS Appointment Form . According to Clause 11.6 of the DPS Core Terms, this cap represents the Supplier's maximum aggregate liability in each Contract Year (under each individual Contract) for indemnifying Crown Commercial Service (CCS) and the Buyer against any losses incurred if the Supplier breaches Clause 14 (Data Protection) and any Data Protection Legislation , ,2. Clarifications on Clause 31 (Tax) UK vs. Overseas: Clause 31.1 broadly states that the Supplier must not breach "any tax or social security obligations" . However, Clause 31.3 explicitly applies where the Supplier or its staff "are liable to be taxed or to pay National Insurance contributions in the UK" relating to payment received under an Order Contract . Definition of 'Minor Tax': The Core Terms state that CCS and the Buyer cannot terminate a Contract where the Supplier has not paid a "minor tax or social security contribution," but they do not explicitly define the term or provide examples . However, the DPS Needs document clarifies the framework's approach to tax exclusions, noting that exclusions for tax breaches apply "except where disproportionately small amounts of tax or social security obligations are involved," which provides context for what constitutes a minor tax . The 5 Working Days Timeline: Clause 31.2 dictates that the Supplier must notify CCS and the Buyer "within 5 Working Days" of when an "Occasion of Tax Non-Compliance occurs" . The contractual wording explicitly ties the start of this timeline to the occurrence of the non-compliance, rather than the point of discovery . Information Required in the Second Bullet of 31.2: The second bullet point simply states that the Supplier must provide "other information relating to the Occasion of Tax Non-Compliance that CCS and the Buyer may reasonably need" . Because every non-compliance situation is different, this clause is purposely broad to allow CCS and the Buyer to request any case-specific details they might need to understand the breach .3. Guarantee and Staff Transfer Requirements You can confirm to the supplier that Joint Schedule 8 (Guarantee) and Order Schedule 2 (Staff Transfer) are not mandatorily required for all call-off contracts , . They are included in the framework as optional template schedules . Individual Buyers have the flexibility to include or exclude these schedules during their further competition based on their specific project needs . For example, the Order Form Template (DPS Schedule 6) gives the Buyer the option to explicitly state whether a Guarantee is required or if it is "Not applicable" , and allows them to decide whether Staff Transfer terms need to be included ,

No, you cannot directly change or amend your answers to Part 3: Economic and Financial Standing once submitted. Under the framework rules, no part of the standard Selection Questionnaire (SQ) can be amended once it has been submitted and you have progressed to the Dynamic Purchasing System Questionnaire (DPSQ). Only the DPSQ section is amendable. Because the Selection Questionnaire stage cannot be altered, you will need to reapply with a new submission to change your answers regarding the financial evidence you can provide. Next Steps to Reapply: Contact GCA: You must contact Government commercial agency (GCA) and explain that you need to amend your standard Selection Questionnaire. GCA will either formally reject your current submission (setting the portal to allow you to reapply immediately) or they will instruct the portal's support team (NQC) to manually remove your current submission. Start a New Application: Once your current submission is removed or rejected, you can start a new application from the DPS landing page. Reuse Your Answers: To save time, you do not need to retype your entire application from scratch. When creating the new submission, you can select the "reuse answers from existing selection questionnaire" option. This will import your previous answers, allowing you to easily go into Part 3 and correct your responses regarding Economic and Financial Standing before resubmitting.

"Enhamced Decision support - A decision support capability that augments human decision-makers with actionable insights, scenario analysis, and evidence-based recommendations. Combines predictive analytics, optimisation, and uncertainty reasoning to inform choices, while keeping humans in the decision loop. Diagnosis - AI diagnosis refers to the use of AI algorithms to evaluate patient data like symptoms, lab results and medical images to identify diseases, predict health outcomes and generate potential treatment pathways. Rather than replacing doctors, it acts as a highly advanced tool to speed up clinical reasoning and uncover patterns difficult or impossible to see with the naked eye. Although there is not definitive definition, a device can be considered a research tool when it can search vast amounts of data, accurately review literature, extract key data points citing it's sources and provide deep analysis with limited amounts of hallucination"

The DPS Agreement Manager should be a suitably qualified nominated contact within your organisation, who will take overall operational responsibility for delivering the services required under the contract. The DPS Agreement Authorised Representative must be a person who has the legal authority, to make legally-binding declarations and sign contracts on behalf of your organisation

Yes, Arms Length Bodies (ALB) would be able to access the RM6200 Artificial Intelligence DPS and use for their procurement.

"The employers liability insurance protects businesses from costs if an employee gets injured or ill due to their work, covering compensation and legal fees. £5m would not equal $5m as we base it on the value. It is not a requirement to have these insurances in place at time of appointment, however; a; You will be removed if you fail to provide the certificates after a period of time (we will send follow up emails on this) b; You must have these certificates in place prior to the first call off."

CCS are unable to accept customer reference relating to sub-contractors. This will need to be in the name of the primary bidder.

When the main supplier wishes to enter a new key subcontractor, it must obtain written consent of CCS. Please provide the subcontractor's name, registered office and company registration number. Please refer to Joint Schedule 6 on the website for further information if required.

Submit what references you have, then our DPS team will let you know if they meet requirements, or if anything further is required

CCS will undertake an assessment of your economic and financial standing using the DUNS number (as provided by Dun and Bradstreet) for your organisation which you input when registering on the SRS registration system. The report provided by the credit reference agency (Dun and Bradstreet) will be used to determine the level of financial risk you represent. If the score provided by the credit reference agency is 35 or more, then your request to participate will continue to proceed in the DPS Selection process. If the score is less than 35 our Commercial Finance Team will request sight of your last 2 years accounts to carry out a further assessment

Yes you can do that, but note you will need to have your Cyber essentials certification in place, before you can be appointed to the DPS

"Software packages and information systems - Ready-made or customised applications delivered as complete product or system/ Provides functionality for end users such as ERP, CRM HR platforms etc. Software programming and consultancy services - Bespoke software development and advisory services. Creating new code, customer applications or system extensions based on client requirements."

"AI Safety focuses on preventing harmful or unintended consequesnces from AI behaviour. It looks at alignment with human vales, fairness, transparency and avoids bias. AI Security focuses on protecting AI systems themselves. It looks at safeguarding against adverarial inputs, model theft, data poisoning and system hacking"

This is all contained in page 12 and 13 of this document under the heading Economic and Financial Standing. Where it states paragraph 50 below, it is referencing the next bulleted paragraph below (without the numbering as stated). Where it states paragraph 50(c) above, it is referencing the next indented paragraph above (there are 3 hence c).

Please refer to Joint Schedule 6 on the website (link in question 162 response above) for further information as required for this then.

You can use either as technically they come under both

See link to CCS AI DPS webpage click on Documents tab (on the left hand side) RM6200 Artificial Intelligence DPS Data Ethics Letter of Understanding to download this

If you are requested to upload any financial records when your application is being reviewed by the DPS team, yes upload anything you have / is relevant then

A contracting entity is anyone with whom you have entered into a contract with.

Past Performance would be specific to the scope of the service or technology you are providing under the DPS. (No template)