Clarifications
There are 101 clarifications for this DPS
83. We have only provided a very brief description regarding the contract examples, not outlining all the services provided on the contract. Is this marked and are we required/able to provide additional information or will you get this information from the references provided?
Where a Contract Example is required, we are asking for an example of a contract where you have delivered services similar to those you have ticked as able to provide in the filter matrix. You should describe the services provided in line with the DPSQ guidance. The letter of confirmation of services does not provide any further detail, it acts as confirmation of the contract between the supplier and the customer for CCS.
Answered
05/12/2022 11:25
62. We are completing the Construction Questionnaire and wish to know if we have Included our two year accounts in Question 166 do we also have to provide evidence through uploading files for questions 182-185. In question number 1 on 'Previously asked questions' you appear to suggest that we are only required to confirm that we can provide these if requested and do not have to upload them. However, we don't see where we can confirm that we can provide them if requested rather than uploading. The system doesn't appear to be able to continue past this section as it states 'You have not added enough files to this answer - the minimum is 0.
You are able to select which examples you would be able to provide if requested, should you be asked. Once you select these files you should be able to move forward with the questionnaire.
Answered
05/12/2022 11:25
61. Dear procurement team,
I am trying to complete the Construction Professional Services DPS and so far have completed a questionnaire and now have to upload evidence.
In the financial section, usually, if accounts are uploaded for the past 2 years then cash flow forecasts, bank letters etc. are not also required. Please can you confirm whether you require all of the following or whether our 2 years audited accounts will suffice for this section:
167. Upload documentary evidence for a statement of the cash flow forecast for the current year
168. Upload a bank letter outlining the current cash and credit position
169. Upload documentary evidence for the forecast of turnover for the current year
170. Upload a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status
172. Upload documentary evidence for parent company guarantee
183. Upload documentary evidence for profit & loss account
184. Upload documentary evidence for current liabilities and assets
185. Upload documentary evidence for cash flow for the most recent year of trading for the organisation
Kind regards,
CCS can confirm that in the financial section of the SQ this is not asking you to upload financial documents at this point in time. The question is whether you are able to provide these documents if requested. Please indicate what you are able to provide, and for those you are unable to provide this will not necessarily preclude you from being an appointed supplier to the DPS.
Answered
06/10/2022 16:04
60. With reference to question 148 and given the consultancy role of this procurement we don't see how we have any impact or influence on the procurement of steel. This rests with main contractors or specialist steel fabricators / suppliers. Can we suggest that this question be deleted from this procurement exercise
CCS can confirm that Selection Questionnaire questions 147-149 are not applicable for the RM6242 Construction Professional Services DPS
Answered
06/10/2022 16:04
59. Please can you confirm if there is a submission deadline for this DPS?
Thank you!
CCS can confirm that an application can be submitted at any point until the DPS expires.
Answered
28/09/2022 10:13
58. The first clarification questions refers to a requirement to hold ISO 9001 and 14001 but I can't find this in the documentation - can you advise which questions refer to these in the SSQ/DPSQ? They are very onerous for micro businesses.
"CCS have outlined the requirement to hold ISO 9001 and ISO 14001 under the standards section of the RM6242 Specification (section 5.1). This can be found under Attachment 7 of the bid pack in DPS Schedule 1 ""Specification"".
Suppliers must hold these accreditations in order to be appointed to this DPS."
Answered
21/07/2022 15:35
57. For the contract examples,is it two examples per service category or is it just two overall contract examples?
CCS can confirm that 2 Contract examples must be completed if a Bidder selects Filters for more than 1 high level Service. In this case, two overall contract examples would be required.
Answered
17/05/2022 11:09
56. What equivalent policies will be accepted by CCS if companies do not have ISO9001 and ISO14001?
CCS have not made provision for policies equivalent to ISO9001 and ISO14001.
Suppliers must hold these accreditations in order to be appointed to this DPS.
Answered
25/05/2022 09:23
55. Questionnaire Questions - 131, 132 is it considered a fail if both of these questions are answered 'no'? Thank you.
It is not considered a fail if both of these questions are answered 'no'
Answered
16/02/2022 14:56
54. At question 162, you ask; Which of the following CESG cyber certifications does your organisation currently hold? Tick all that apply.
Certified Cyber Security Consultancy - Risk Assessment
Certified Cyber Security Consultancy - Risk Management
Certified Cyber Security Consultancy - Security Architecture
Certified Cyber Security Consultancy - Audit & Review
Certified Cyber Security Consultancy - Incident Management
Penetration Testing: CHECK
Cyber Incidents: CIR
Tailored Evaluation: CTAS
We are Cyber Essentials Plus accredited but do not hold any of the above. Please advise if this would result in a fail if we are not intending to become accredited? We are an architecture company, so are all the above relevant?
Kind Regards
Question 162 of the Selection Questionnaire refers to CCS Authorised Representative. Please refer to Question 5 of the DPSQ which states 'If you have answered No to Q.155 of the standard Selection Questionnaire (Does your organisation have Cyber Essentials Certification?), please confirm below if your response is correct:'. CCS Can confirm that if your organisation has Cyber Essentials Plus status then your application will not result in a fail if you do not hold any of the certifications stated in your question.
Answered
17/03/2022 16:37
53. We have completed the online questionnaire. Can you please confirm if we are now on the Dynamic Purchasing System?
CCS confirms that you are now Appointed on the CPS DPS.
Answered
04/02/2022 16:14
52. Good afternoon,
We have recently been appointed as a supplier on your Construction Professional Services DPS. Could you please confirm the following points on how the DPS will operate:
1.Where will DPS opportunities be listed?
2.How will we be notified of new opportunities?
3.What is the threshold for using the DPS as opposed to your Framework?
4.What reporting will be requested from you?
5.What marketing do you have to sell the DPS? i.e. flyers
6.How can our clients utilise the Framework
7.How can we help raise the profile of the DPS
Many thanks
You will be sent a Welcome email shortly after appointment, which will answer these queries and you'll then have the opportunity for an online meeting for Appointed suppliers.
Answered
04/02/2022 16:14
51. Within the DPS questionnaire, at Q71 you ask us to:
'Please provide the percentage of invoices paid by you to those in
your immediate supply chain on all contracts within 60 days of the
receipt of the invoice in each of the last two six month periods'
Please could you expand on what exactly falls under supply chain?
You also ask us to provide: 'A copy of your standard payment terms for all of your supply chain contracts'. We do not have standard payment terms for all contracts. Terms are agreed on a supplier by supplier basis depending upon the nature of supply and terms available. Please confirm that we wouldn't 'fail' on this basis and what we should upload?
Kind Regards
An immediate supply chain, would consist of any supplier required to help your organisation provide the services (selected in Filter 1), directly to the customer. Standard payment terms that should be provided here are the ones with the highest utilisation rate and which have the largest percentage share of being used by your organisation with other suppliers, over any other payment terms.
Answered
10/02/2022 14:45
50. I have logged on today to check the status of the SQ we submitted in November.
We are being asked to provide supplementary evidence to confirm declarations made in our SQ. I'm not sure if we have to provide everything in the list or just certain documents. I'm also unsure how to go about uploading this information, is this via the questionnaire?
Many thanks
Can you please confirm what question's you are referring to, do they have question numbers or names attached to them?
Answered
10/02/2022 14:45
49. We refer to clause 7.2 of DPS 6242 Construction Professional Services Joint Schedule 3; Insurance Requirements. It is understood that Relevant Authority requires notification of any insurance claim in excess of 10% of the required insurance arising out of the Deliverables or the Contract with Relevant Authority. However, is it also the intent that the Relevant Authority requires notification of any insurance claim on the required insurances including claims relating to contracts which the Supplier has with other clients?
The Supplier is a large multinational organisation with a comprehensive insurance programme which at one time may have a number of ongoing claims. Therefore such a reporting requirement would be unnecessarily onerous and subject to confidentiality obligations with other clients.
Para 7.2 refers back to para 5.1 which states 'the Supplier shall ensure that any Insurances which are stated to have a minimum limit """"in the aggregate"""" are maintained at all times for the minimum limit of indemnity specified in this Contract and if any claims are made which do not relate to this Contract then the Supplier shall notify the Relevant Authority and provide details of its proposed solution for maintaining the minimum limit of indemnity.""""
The clause is for notification on claims outside the contract which may affect the suppliers ability to provide the minimum limit of indemnity on any RM6242 contract.
The Supplier is advised to refer to para 5.1 of Joint Schedule 3, and seek their own legal advice if required.
Answered
17/03/2022 16:36
48. In question 129 it asks, 'Do you meet the minimum level of economic and financial standing and/or minimum financial threshold specified within the evaluation criteria for this procurement?'
Sorry, I cant find information for what the threshold is. Please could you clarify? Thanks
Please refer to the DPS Needs document at paragraph 95 which states 'If any member of a group has a level of financial risk which does not meet the financial threshold score of 50, and you cannot provide a guarantor whose level of financial risk is acceptable, your consortium bid may be excluded as an interim measure until your consortium group is able to meet the financial threshold for this DPS'. The financial threshold for this DPS is 50.
Answered
07/01/2022 17:50
47. Our questionnaire goes from Q21 to Q104 so am not sure how to include information on our Carbon Reduction plan which seems to be compulsory
The Carbon Reduction Plan questions are included in the DPSQ which are in the next stage of Questions after you have completed your Standard SQ. Once you have completed the Standard SQ you will be directed to the DPSQ which are questions that are specific to the DPS including Carbon Reduction where you can provide the required information.
Answered
07/01/2022 17:49
46. Cyber Security - Q5. We have answered No to Q155 of the standard SQ, therefore responded to Q5 as Yes. We understand from your clarifications that not have Cyber Essentials Cert will Fail us, however would you consider accepting alternative measure that are in place such as anti-virus license, etc ?
CCS can confirm that any supplier wishing to be be appointed to this DPS must hold the Cyber Essentials certification at the point of application. A Supplier without this certification will be rejected from the DPS.
Answered
04/02/2022 16:13
45. Hello,
We have Cyber Essentials Plus certification and have ticked 'yes' for question 156, and provided the details.
However, do we also need to tick 'yes' for question 155? This seems to relate to Cyber Essentials Basic.
The document in the Bid Pack 'Attachment 6 - DPSQ - RM6242 Construction Professional Services', item 69, says:
"69. You are required to confirm as part of your DPS submission, that you have Cyber Essentials basic certification in place, as a minimum, at Question 155 of the SQ. If you have Cyber Essentials Plus you can select this option at Question 156 of the SQ. A 'Yes' response to either of these questions is acceptable. "
However, item 70, then goes on to say:
"70. If you select 'No' to Question 155 of the SQ and confirm this response at Question 5 of the DPSQ by selecting 'Yes' that you do not hold a valid Cyber Essentials basic certificate this will be classed as a 'Fail' and your application will be rejected until you have a valid Cyber Essentials basic certificate. "
Can you confirm, if we only tick 'yes' for Question 156, confirming we have Cyber Essentials Plus, and 'no' to Question 155, this will suffice?
Kind regards,
CCS can confirm that your application will suffice if you select 'Yes' that you have Cyber Essentials Plus and 'No' to Question 155 Cyber Essentials Basic.
Answered
07/01/2022 17:49
44. Hello,
We have noticed some questions on the supplier online standard selection questionnaire (SQ) that aren't included that we can see, in the bidder pack document 'READ FIRST RM6242 - DPS Needs_v2.0', under item 73: Selection Questionnaire - Not Applicable questions.
The document 'Attachment 6 - DPSQ - RM6242 Construction Professional Services', which provides Bidders with an overview of the questions Bidders must answer, has standard selection questionnaire questions up to Q155 and Q156 (Cyber Essentials) for the standard SQ section (before the DPSQ), but online there are further questions that require responding to before moving to the next stage. Can you confirm these also need responding to, or are they also not applicable?
Kind regards,
CCS can confirm that these are mandatory questions and should be completed for your application to progress. A negative answer will not affect your application to the DPS.
Answered
09/02/2022 15:48
