Clarifications
There are 132 clarifications for this DPS
124. Hi, I am on the second stage of completing the questionnaire, and the name of our Compliance Officer is required. As an SME we have a number of people who oversee compliance in different areas. Could you clarify whether this is compliance from a data protection, quality control, financial systems or corporate governance point of view?
Any name associated with filling out the DPS application will be sufficient
Answered
04/11/2024 13:50
123. We would like to inquire if Prescott Data, as a non-EU company based in Kenya, is eligible to participate in this proposal. Could you please confirm the eligibility criteria for international companies and any specific requirements or steps that we should follow for participation in this opportunity?
Please see question 116
Answered
04/11/2024 13:50
122. Please advise what scope, if any, buying organisations have to amend the Core Terms, Joint Schedules and Order Schedules beyond adding in standard required information.
e.g. Can Order Schedule 6 (IT Services) be amended to include specific details around the ability for a Buyer to audit a Supplier?
The terms in the agreement are the overarching terms, however, specific terms can be added in at call off if agreed in writing between you and supplier.
Answered
15/10/2024 15:11
121. In the Selection Questionnaire, Part 1: Persons of Significant Control, we have one PSC located in India. However, the system doesn't allow me to enter the PSC's Indian address when uploading the response. Could you please advise on how to proceed?
If you are having technical issues, then please contact support@nqc.com and they should be able to help you.
Answered
15/10/2024 15:14
120. This is pertaining to the Selection Questionnaire Part 3: Economic and Financial Standing. If we are not making bids via/with a consortium or using sub contractors, do we need to fill this section in as a whole? If we do which ones need to be filled?
Any questions that do not relate to your submission, please add N/A and your application will be reviewed. If there are any problems then we will advise in due course.
Answered
16/08/2024 12:36
119. Please can you confirm how the shortlisting process works for opportunities on this DPS? Does the client use the filtering tool (based on our SQ responses) to create a supplier long list, which the client then uses to shortlist suppliers?
Yes that is correct. There is also a Capability Assessment that the customer can ask the suppliers to complete
Answered
16/08/2024 12:36
118. Is it mandatory to answer Question No. 144, 145, and 146 regarding apprenticeships and skills development to onboard onto the DPS?
Please answer the questions and your submission will be reviewed. If there are any problems then we will advise in due course.
Answered
16/08/2024 12:35
117. In the Supplier Evidence Submission stage, for Question No. 180 regarding uploading documentary evidence for certificates for each principal contract for goods or services provided in the last three years, could you please specify the type of documentary evidence you are expecting? For instance, are you looking for actual award certificates or any other specific documentation?
Yes please provide the award certificate received for the major contract.
Answered
09/08/2024 12:20
116. Please can you provide clarification on the "Group of Economic Operators" - I have tried to select zero, but it needs at least 1 - is that in fact just the company applying for the questionnaire? How should I proceed?
Within the Selection Questionnaire there is:
19. Are you bidding as the lead contact for a group of economic operators?
You are able to select Yes or No against this question.
Answered
25/06/2024 13:26
115. Is the Selection Questionnaire that is included in the official tender documents need to be filled in, alongside, the electronic version of the Selection Questionnaire on the tender's portal?
The Selection Questionnaire is split into two (2) distinct sections. The first is a standard Selection Questionnaire (SQ) and this must be completed and submitted via the Supplier Registration Service to progress to the next section of the SQ process, referred to as the DPSQ (these are DPS specific questions, and also contain the Service filters that buyers will also select when running Competition procedures). When you have completed the SQ you need to select either 'Save and Continue' at the end of the questionnaire, or, you can select 'Save and view answers' to review your responses, allowing you to make any changes prior to submitting the SQ, once done this will direct you to the DPSQ. Please note - you cannot amend your responses to any of the standard Selection Questionnaire responses once you have progressed on to the DPSQ.
Answered
20/06/2024 12:04
113. We want to clarify our situation for Questions 177 & 178 concerning uploading documentary evidence to support our commitment to developing and investing in skills, development, and apprenticeships. While we have a registered office in London, UK, we primarily operate offshore development centers in India. As a result, we lack evidence for a UK-based company, but we can provide evidence for our parent company. Would this still be acceptable for the submission?
We can accept evidence from your parent company for investing in skills, development and apprenticeships.
Answered
21/05/2024 13:28
112. Question No. 180 of the Supplier Evidence Submission stage asks for documentary evidence for a certificate for past contracts. Can you please clarify what kind of certificate you need? Are you looking for copies of the actual award certificates we received for each major contract, or
Other documentation that proves these certificates exist?
Question No. 180 of the Supplier Evidence Submission stage asks for documentary evidence for a certificate for past contracts. Can you please clarify what kind of certificate you need? Are you looking for copies of the actual award certificates we received for each major contract, or Other documentation that proves these certificates exist?
Answered
16/05/2024 10:57
111. In the Supplier Evidence Submission stage, for Question No. 179 regarding uploading documentary evidence for relevant principal contracts provided in the last three years, could you please specify the type of documentary evidence you are expecting? For instance, are you looking for case studies or any other specific documentation?
CCS requires a case study of the work carried out, completion date and to be signed by the customer to demonstrate the work carried out was satisfactory to requirements and delivered on time
Answered
16/05/2024 10:56
110. Is it acceptable that we've integrated an Equality & Diversity Policy into our Employee Code of Conduct?
Provided it is a clear section within the Employee Code of Conduct then this is acceptable.
Answered
01/05/2024 11:49
109. We hold ISO 27001 and Cyber Essentials Basic certifications. Additionally, we are certified in NIST and SOC2 standards. We are seeking clarification on whether these certifications could be considered equivalent to CESG certification. Your guidance on this matter would be greatly appreciated.
You would need to contact the National Cyber Security Centre (NCSC) to establish whether these are equivalent as they own these certifications. Please note that you only need Cyber Essentials to onboard onto the DPS, it would only be at call off stage that you would need other certifications if the buyer had asked for these in their requirements.
Answered
01/05/2024 11:49
108. Could you please clarify whether these attachments need to be submitted and, if so, indicate the appropriate stage within the SQ process for their submission?
•Attachment 1 (Products and Service Matrix)
•Attachment 2 (MI Template)
•Attachment 3 (Financial Assessment Template)
•Attachment 5 (Group of Economic Operators and Artificial Intelligence DPS)
•Attachment 4 (Additional Sub-Contractor(s).
These documents are for your reference only. There is no requirement for you to submit these in your submission
Answered
09/04/2024 10:52
107. We are in the process of obtaining an Equality & Diversity policy. What steps should we adhere to to acquire it?
This is for the individual organisation to decide on what should be included and would form part of your normal policies and procedures setting process.
Answered
01/05/2024 11:46
106. Could you please clarify the requirements for the Supplier Code of Conduct? Can we present our existing Employee Code of Conduct as part of our compliance?
You can find the supplier code of conduct here: https://assets.crowncommercial.gov.uk/wp-content/uploads/RM6002-Supplier-code-of-conduct.pdf. You need to self certify that your organisation will comply with this code (Q3 of the dpsq.
Answered
01/05/2024 11:48
105. Is responding to question 144 concerning the support of apprenticeships and skills development within this contract is compulsory? If I answer "No" to supporting apprenticeships, will it affect my application?
You must answer all questions. We are unable to advise you on how to answer.
Answered
09/04/2024 10:53
104. Is responding to question 162 regarding CESG cyber certifications compulsory?
Yes, Cyber certifications are compulsory, therefore, responding to the question is also compulsory
Answered
09/04/2024 10:54
