Clarifications

147. I have completed the Selection Questionnaire for the COMMUNICATIONS MARKETPLACE and have been requested to confirm that ourselves and any subcontractors we intend to use have cyber essentials. We have the cyber essentials certification and part of our account management policy covers how we manage our subcontractors. We are a video content agency who operate mostly in house, our two listed subcontractors on the SQ are camera operators who we bring in on shoots as and when needed. In this instance we do not believe that they would require cyber essentials when providing their services due to the nature of their work. I have contacted both the supplier registration department and also the DPS department. Both individuals have been very helpful but I have now been advised to contact yourselves by referring back to questions 79 - 81 in the bid pack. The question requires a YES / NO / NOT APPLICABLE response, I was wondering if in this instance would we fall under the 'NOT APPLICABLE' category?

146. I wanted to check that we have the correct CPV codes listed, however when going back to our SQ, I cannot see which codes I selected.

145. You have asked us to only provide work that has concluded/has an end date, in our contract examples. Can you clarify that you are happy to consider a project example that has indeed concluded and has been evaluated by the client, however we do still work the client on other projects. If not, are you asking us to only provide contract examples of past/non-current clients?

144. As we do have to share the contract value, please can you confirm if this will be publicly published anywhere? Or will this information be for the sole view of the client seeking to tender?

143. We would like to confirm whether contract example templates (Attachments 1a and b) are editable in the following ways: Editing the paragraph "(2) [CLIENT ORGANISATION] which is a company registered in [insert] under company number [insert company no.] and whose registered office is at [insert address]." to reflect the client organisation is a public body or government (i.e. the European Commission), hence neither a company nor an associated registered number. Editing the paragraph "We named at part (2) of this letter of confirmation, confirm that the agency named in part (1) of this letter, has satisfactorily completed marketing, creative, communications, recruitment advertising or events services for [insert project name] during the period of [insert dates]." to reflect only the services that were actually delivered.

142. Could you please clarify whether contract examples can be for clients based outside of the UK, but for work within the UK?

141. Our contracts are all for retained clients, so do not have an end date and have monthly KPIs. Are we able to use these contracts and give examples of how we have historically met KPIs under the contract?

140. On submitting evidence for 180 - 'documentary evidence for a certificate for each principal contract for goods and/or services'. Would a letter of appointment be suitable?

139. On submitting evidence, for 179 - 'Upload documentary evidence for a list of relevant principal contracts for goods and/or services provided in the last three years'. What type of evidence is expected? Case studies, contracts themselves?

138. Q172 - Documentary Evidence for Parent Co. Guarantee Is it suffice for this to be a statement on our Parent Co.'s headed paper?

137. Q185. Upload documentary evidence for cash flow for the most recent year of trading for the organisation As a small business, this is not a requirement in our published accounts. Is it therefore suffice to upload this on headed paper, or does it require certification and if so, from whom?

136. Q182, 183, 184 Documentary evidence for statement of the turnover, profit & loss, liabilities and assets These are all contained in our published accounts. Is it suffice to upload these individual portions of our published accounts?

135. Good afternoon. With reference to questions 117 to 121 of the DPSQ, should any of the named supplier contacts change after being appointed as a supplier on the Communications Marketplace DPS, is the appointed agency required to resubmit its application to the DPS?

134. Within document 'Attachment 4 - Additional Sub-Contractor(s) v1', columns N and O do not give any drop down answers to choose from. Can you please provide an updated version of the document?

133. Good Afternoon, As a Media Agency, our core discipline is Media Planning and Buying. Please could you confirm that you would expect there to be significant opportunities for Media Planning and Buying in terms of relevant call-off contracts through the DPS?

132. Hi there, We have the Forestry Commission (DEFRA) and MCA as contracts we'd like to use as our 2 example contracts. However, DEFRA have initially said it's their policy to not give references and CCS should know that. I've queried this by advising that it's not a reference, but it's a confirmation of work? Please can you advise if you foresee this to be an issue? Thanks

131. I have received the signed contract examples from clients and am trying to upload to the DPS. However, I am getting the below error message when I try and it's prohibiting me from progressing to completion. How do i move forward? "The content you are trying to access does not exist or has expired. Please try again or go to the Home page".

130. Can you please define what the required contacts are for: Authorised Representative - authorised to do what?

129. Can you please explain what you mean by 'must have concluded and have an end date'? We have put that the contract end date as 01/01/2023 - the campaign work described in this contract has concluded but our contract is until 2023 with the client, where new campaigns will be created. Can we change the dates to the campaign dates and not the contract?

128. With the letters clients submit in support of our contract examples, can they simply supply a digital signature, or do they need to print off and sign the letter manually and then scan it in? Please confirm