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Clarifications

There are 37 clarifications for this DPS

May I ask if the distance provided (in miles) for the geographical location of services provided can be changed/increased throughout the life of the DPS?
As per page 20 in the 'READ FIRST RM6095 - DPS Needs V1.0.pdf' document that can be found in the Bid Pack on the DPS Marketplace: 'You are able to update your responses as described in the sections below, however please be aware that all bidders who update their Service requirements will re-enter into the 'assessing' stage, to enable us to monitor changes to submissions to ensure an effective audit trail. Once you have completed the update answers process, we will contact you by email from info@crowncommercial.gov.uk to confirm approval of the requested change and to advise that your status is in 'agreeing' stage. You are then required to complete an electronic sign off within the supplier registration service portal as directed. Following completion of above, your status will revert to 'appointed'.
Answered
Jun-01-2020 09:27
Good Afternoon, Please can you advise if there are any details made publc around the volume of spend broken down by solution/service type for this Framework? Many thanks
Details of the GCC Pipeline can be found within the RM6095 Supplier webinar DCMS 29/01/20 slides. These are available on the Gigabit Capable Connectivity DPS page on the CCS Website under Documents.
Answered
Mar-09-2020 18:49
SQ Question 19. Are you bidding as the lead contract for a group of economic operators? Where we procure nationwide infrastructure from large wholesalers or public organisations as part of the backbone of the service, and we accept responsibility for the overall service....1. do we still list them as Sub-Contractors? 2. If we are not planning, or able to form legal entities with these providers, what would the answer to the legal structure question be? 3. Does this still constitute us as the lead bidder in a Group of Economic Operators?
A group of economic operators describes a consortium, which would be multiple parallel suppliers, albeit it with one acting as contractual lead. The relationship described here is a Supplier XXXX and Key Sub-Contractor XXXX arrangement.
Answered
Mar-04-2020 18:08
Our company qualifies for an audit exemption in line wiht the current rules. We can provide unaudited accounts for previous periods and we could provide audited accounts for future periods. Will this go against us in any regard, particularly in our ability to enter onto the DPS and our ability to win contracts of any size?
Financial accounts are only required in the event a supplier fails to meet the financial threshold score detailed in the READ First DPS Needs document at page 11 entitled Economic and Financial Standing.
Answered
Feb-14-2020 08:24
Many of the services to be provided will rely on the services of a wholesale infrastructure provider. There are significant gaps between the terms of the DPS and that provided by the Wholesale Infrastructure Provider with no ability for a Supplier to flow changes to these terms either way to mitigate these gaps. For example Late Delivery is classed as a Default, whereas delivery is only offered on the basis of reasonable endeavours by the wholesale infrastructure provider. This places the Supplier in an unreasonable position. Can CCS advise on how this imbalance of risk is will be addressed.
The terms within the DPS contract have been developed after consultation with potential buyers and with industry and are based on the standard Public Sector Contract. As such they reflect standard government terms and are very similar to the terms contained in other procurement routes including RM6103 (Education services), RM3808 (Network Services 2) and RM3825 (HSCN Access Services) contracts. These terms include the provision for a Buyer to set a Delay Payment to establish a pre-agreed limit on liability for late delivery of specific milestones. This is an optional feature of the commercial terms and in some cases Buyers may choose not to exercise this option and in any event it is anticipated that this would not exceed the value of the milestone in question. The contract also allows for survey activity, unexpected engineering difficulties and buyer responsibilities to mitigate delay payment risks. Where a Buyer does include a pre-determined delay payment approach for late delivery, this will reflect the importance of credible delivery proposals from Suppliers and will be necessary to ensure a level playing field when evaluating implementation timescales from multiple suppliers. Additionally, delivery will be in the Supplier's control to manage through implementation planning, milestone definition and management of the supply chain. Suppliers are primarily responsible for their supply chain as stated in the Core Terms at clause 23.5 "The Supplier remains responsible for all acts and omissions of the Supplier Staff [which includes sub-contractors] as if they were its own." The extent to which a Supplier may be able to flow the risk of delay down to delivery partners or manage this risk on behalf of the Buyer as a Professional Service will be of interest to Buyers during the evaluation of Supplier Proposals for a given procurement.
Answered
Feb-10-2020 15:03
Eligible Costs - Please can CCS and / or DCMS confirm the position with regards to margin that suppliers can apply to the products and services provided under the DPS and eligible under DCMS BDUK grants. In particular clarity is sought to understand that suppliers are able to apply their usual commercial model to apply margin against all costs incurred, including those from a wholesale infrastructure provider or third-party supplier (as would be consistent with any other purchasing / supply mechanism).
The DPS contract does not include Eligible Costs as a defined term. DPS Schedule 3 provides suppliers with information about how the contract price might be constructed and the level of transparency required by the Buyer. It is understood that any Grant Agreement between DCMS and a Buyer might include additional restrictions on what may or may not be funded by DCMS but this is independent of and not directly related to how a Supplier might choose to develop any Order Contract Charges. Where Buyers are making use of DCMS funding and this has conditions attached, this will be made clear in any tender documentation by the Buyer.
Answered
Feb-10-2020 14:56
I am having trouble with my DPS application, how can I contact someone at CCS?
Please email info@crowncommercial.gov.uk or call 0345 410 2222 quoting RM6095 Gigabit Capable Connectivity DPS and a member of our team will respond to you as soon as possible. For any technical issues with the DPS platform please use the 'Contact Us' link to contact NQC at the bottom of the DPS platform website.
Answered
Jan-22-2020 15:42
Can CC confirm the process for suppliers who wish to add a service type after securing an initial place on the DPS (for example on day 1 secure a place on service type 2 but in a few months time whish to add service types 1 and 3).
CCS can confirm that the process for suppliers to update their service offering can be located in the READ First DPS Needs document in the bid pack, following on from point 25.
Answered
Jan-20-2020 15:55
We note that several suppliers have now been appointed to the DPS. However, it is not clear which lots each supplier has been appointed to. Please can you confirm where this information is published?
CCS can confirm that there are no Lots on the DPS, and suppliers confirm as part of their DPS submission which service offering they can provide. CCS do not share this information for RM6095.
Answered
Jan-17-2020 15:18
How long is the DPS questionnaire?
There is 2x significant parts to the DPS overarching Selection Questionnaire (SQ), the 'Standard SQ' and the DPSQ, the DPSQ is procurement specific and details the service filter related questions which align with the service filters as detailed in Attachment 1 - Gigabit and Capable Connectivity Service Filters. When you have completed the standard SQ in Registered 1, you must complete the DPSQ in Registered 2 of the DPS journey to finalise the overall SQ and enter into 'Agreeing' stage, where you will need to accept the DPS Terms and Conditions as detailed in the READ First DPS Needs document (Points 15 and 16). Once you have completed this action you will become 'Appointed' to the DPS. This is only when buyers will have access to your organisation's service offerings, in accordance with their competition requirements. Please refer to Attachment 6 - Selection Questionnaire (Information Only) document within the bid pack to view all selection questions.
Answered
Jan-15-2020 12:24
Where can I find the full instructions to support this DPS, proving all details on how to submit my DPS Selection Questionnaire?
CCS can confirm that suppliers should access the DPS bid pack at the 'Bid Pack' link in the Supplier Registration Service' (SRS) for RM6095, and before commencing your DPS submission, please read the all bid pack documents, starting with the 'READ First DPS Needs document' which details the full requirements and instructions on how to complete your DPS submission.
Answered
Jan-15-2020 12:24
Can CCS please clarify the following questions pertaining to access requirements in respect to "DPS Schedule 1 - Specification" section "3.3.3 Access to Telecommunication Infrastructure". a. The Supplier shall provide the necessary telecommunication infrastructure to facilitate the connectivity requirements of the Buyer between the pairs of Buyer Sites to include: i. A clear and unobstructed ducted route between the two Buyer Sites as per the Supplier Solution; CQ - Where the Managed Infrastructure is a fibre service provided to the Buyer, this will be provisioned through Supplier owned duct infrastructure. In this scenario we see this stipulation as inapplicable. Can CCS please confirm this is the case? ii. Duct access, either through chambers, footway boxes or such other access method as documented in the Supplier Solution; CQ - Where the Managed Infrastructure is a fibre service provided to the Buyer, access to the telecommunication infrastructure would be at the termination/demarcation end-points only. As the Supplier is responsible for the provision and subsequent maintenance of the Managed Fibre Infrastructure, there should be no reason for the Buyer or their representative to access the duct and associated chambers. Can CCS please confirm this is the case? iii. Such access to be provided every 200m or such other distance as documented in the Supplier Solution; CQ - Where the Managed Infrastructure is a fibre service provided to the buyer, access to the telecommunication infrastructure would be at the termination/demarcation end-points only. As the Supplier is responsible for the provision and subsequent maintenance of the Managed Fibre Infrastructure there should be no reason for the Buyer to stipulate the chamber access distance. Can CCS please confirm this is the case? iv. Access to one or more fibre pairs along the route between each pair of sites as required by the Order Contract; CQ - Where the Managed Infrastructure is a fibre service to the buyer, access to the fibre pairs would be at the termination/demarcation end-points only. As the Supplier is responsible for the provision and subsequent maintenance of the Managed Fibre Infrastructure there should be no reason for the Buyer or their representative to access fibre pairs along the route. Can CCS please confirm this is the case?
The exact nature of the services provided, including the access armaments, will be agreed between the buyer and the supplier during the ordering process. The requirements will be captured in the Order Contract and the nature of the solution will be described in the Supplier Solution as proposed by the Supplier in response to the order. The supplier will be expected to clarify exactly what is proposed (and can be provided) in terms of access to the infrastructure in this response document. This might include access to a 'fibre product' in some cases and might include access to physical infrastructure in other cases. Once the infrastructure is in place, access will be governed by the terms of the Right or Use agreed between the Buyer and the Supplier.
Answered
Jan-14-2020 09:53
The link in the DPS question below does not appear to work: 3. Please self-certify that your organisation and/or any of your Group of Economic Operators and/or proposed Key Sub-Contractors will comply with the "Supplier Code of Conduct" as detailed in the guidance in the following link? Supplier Code of Conduct February 2019
Please utilse the URL below by cpoying and pasting into your search bar: https://www.gov.uk/government/publications/supplier-code-of-conduct
Answered
Dec-19-2019 13:33
Do the Modern Slavery requirements for this commerical offering apply to all organisations who are completing a DPS submission?
Modern Slavery requirements only apply to commercial organisations that carry out business or are part of a business in the UK, supply goods or services and have an annual turnover of £36 million or more ("relevant commercial organisations") and are therefore required under Section 54 of the Act to prepare a slavery and human trafficking statement, as defined by section 54 of the Act. Please ensure any questions in relation to above and/ or further questions /support required for your DPS submission are directed to CCS via this clarification page or via info@crowncommercial.gov.uk
Answered
Dec-19-2019 13:21
Q 151. 'On request, can you provide certificates of performance for your principal contracts from the relevant customers?' With reference to provision of 'certificates of performance' please advise if a formal letter from a customer would be acceptable?
CCS can confirm Q.151 is not applicable as detailed in the READ First DPS Needs document with forms part of the bid pack.
Answered
Nov-08-2019 11:46
Our client scores below the D&B threshold for the financial assessment. As the company is less than 2 years old, I believe providing audited accounts isn't an option? If that's the case, they would like to use a guarantor to aid us with this part of the application. Will CCS accept our investor company for this?
CCS can confirm that a corporate guarantor may only be a question once the bidder has gone through selection stage to determine if they meet the assigned financial threshold. In this instance, can you please provide a copy of your non audited accounts, to enable CCS to undertake a financial assessment of your organisation.
Answered
Nov-08-2019 11:38
Eligible Fibre build costs; The Buyer Needs doc page 7, para 1.4 and the DPS Schedule 3: DPS prices and charging structure para 1.7 states that suppliers need to comply with the GBVS terms and conditions in order to receive DCMS funding via the GBVS portal. Can CCS / DCMS clarify what components of fibre infrastructure build can be included in suppliers pricing under the DPS and in particular confirm that all fibre build infrastructure necessary to provide service, including the Supplier's Point of Presence / Exchange equipment, can be included in the DPS pricing for service Types 1 & 2?
DPS Schedule 3: DPS prices and charging structure para 1.7 states: 'Where the Buyer receives funding from ... DCMS ... the Supplier must register with the DCMS payment portal.' It is not expected or intended that signing up to the terms for payment (through the DCMS payment portal) should link the GBVS eligible costs to the DPS pricing requirements. The Supplier will be required to meet the terms and conditions within the Gigabit Capable Connectivity (GCC) DPS (RM6095) and these, not the GBVS terms, will govern all aspects of service delivery under RM6095. The terms within the Gigabit Capable Connectivity (GCC) DPS describe the approach to pricing including visibility of the pricing methodology, the requirements for consistency to pricing and the level of transparency required from the Supplier to describe underlying components that have been included in the price.
Answered
Nov-07-2019 10:03
Does GCHQ Certified Cyber Security Board training,override for Cyber essential basis certificate,would satisfy this requirement ?
CCS can confirm the specified Cyber training is not acceptable in place of valid Cyber Essentials certification.
Answered
Nov-05-2019 10:50
We are an SME with limited contracts completed as a business,can we use our experience of delivering previous contracts whilst employed by another organisation as a case study?
CCS can confirm that contract examples are not required to support this DPS, please refer to the READ First DPS Needs document (point 40.) which details are NOT APPLICABLE questions for the RM6095 DPS.
Answered
Nov-05-2019 08:16
GBVS Pre Registered Package (Buyer Needs doc para 1.4) Can CCS /DCMS clarify whether suppliers need to submit a Pre Registered Package (PRP) into the GBVS portal for their proposed solution(s) for the DPS Service Types they are registering for and whether approval of such a package is a pre-requisite for securing successful DPS registration?
The DPS registration is not in anyway linked to the DCMS voucher portal registration process. In many cases, suppliers may well sell services through the DPS that do not require any DCMS funding. If a Buyer indicates that some of the funding is being provided by DCMS then the additional requirements associated with this funding apply, including ensuring that the supplier is registered on the GBVS portal and that the solution is set up as a Pre-registered package (PRP) within this system.
Answered
Oct-31-2019 08:37
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