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There are 109 clarifications for this DPS

1. We have almost completed the Selection Questionnaire, but I have a couple of questions about the Cyber Essentials certification. 1) We outsource our IT services to a subcontractor. I assume therefore, it is the subcontractor that needs to have the certification. We ourselves do not manage any of the servers etc. 2) The subcontractor will be applying for certification. Can we, therefore, submit the Selection Questionnaire? I realise we will not be able to bid for any tenders until the subcontractor has the certification.
1) Yes that is correct 2) You can
Answered
28/09/2021 12:28
2. We are a lead provider with one main sub-contractor for this DPSQ. Please can we request use of a contract example from our main/only sub-contractor (as they are a technology specialist). Under normal tender processes the use of an example from a subcontractor is normally permitted in support of supplier qualification (SQ).
We do need to see a contract from the lead organisation. In this case a previous contract from a project where you have worked with the same contractor would be the best solution.
Answered
28/09/2021 12:26
3. We have almost completed the Selection Questionnaire, but I have a couple of questions about the Cyber Essentials certification. 1) We outsource our IT services to a subcontractor. I assume therefore, it is the subcontractor that needs to have the certification. We ourselves do not manage any of the servers etc. 2) The subcontractor will be applying for certification. Can we, therefore, submit the Selection Questionnaire? I realise we will not be able to bid for any tenders until the subcontractor has the certification.
In reference to point 1, CCS can confirm this is correct. In reference to point 2, CCS can confirm that this is possible.
Answered
09/09/2021 15:20
4. Does the contract example (reference in attachment 7) have to be a legally agreed contract or can it describe work in progress/development?
CCS can confirm that, contract examples provided as part of the DPS submission should represent completed works or services provided.
Answered
09/09/2021 15:16
5. Our bidding structure for this DPS includes working with a partner/sub-contractor. Following which, our strongest contract example (relevant for this DPS) sits with our sub-contractor, with us as the lead bidder bringing additional capabilities, scale and governance. To stand the best chance of securing a place on the DPS please can we use a contract example from the sub-contractor. This will ensure we can demonstrate full technological capabilities.
We do need to see a contract from the lead organisation. In this case a previous contract from a project where you have worked with the same contractor would be the best solution.
Answered
09/09/2021 15:14
6. I have just submitted a selection questionnaire and I am now in the process of completing SPARK DPS. When I go to my dashboard the selection questionnaire says that it is still submitting and there is also a submit button at the bottom of the screen. When I click on the submit button it is taking me to questions which asks me to upload profit and loss accounts, audited accounts etc. Is this a requirement at this stage? Also, I incorrectly answered Q127 and need to change it, is there a way this question can be amended?
CCS can confirm the Evidence Submission Section is non mandatory, however bidders are encouraged to upload to the relevant sub sections where possible. Financial information will only be required in the event the financial threshold, as set out in the DPS Needs document contained within the associated bid pack, has not been met at the time of submission. Once an application has been assessed, bidders are able to amend their application via the SRS Dashboard and submit for re-evaluation.
Answered
09/09/2021 15:13
7. Hello, we launched our solution for remote monitoring in September 2019, our first public sector contract is about to be signed in the next week and has taken this long to go through the entire process as well as delays due to COVID. Can I upload the contract and provide an amended contract once a wet signature has been applied next week?
CCS can confirm that, in consideration of the COVID 19 pandemic, digital or print signatures are acceptable in lieu of wet signatures. When acquired, bidders are able to amend their application via the SRS Dashboard and submit for re-evaluation.
Answered
09/09/2021 15:10
8. In reviewing my submission for DPS Registration 2, I can see that I have inadvertently provided the wrong information at questions 51 and 52 and there appears to be no way of editing these. Can you advise how I can update the 4000 character text area with the correct information (Q51) and upload the correct Letter of Confirmation of Works (Q52)?
CCS can confirm that cnce an application has been assessed, bidders are able to amend their application via the SRS Dashboard and submit for re-evaluation.
Answered
09/09/2021 15:09
9. Hi - my DPS supplier questionnaire has completed but I didn't finalise the supporting information for the Contract Example? It won't let me edit my response now. Please can you help?
CCS can confirm that once an application has been assessed, bidders are able to amend their application via the SRS Dashboard and submit for re-evaluation.
Answered
09/09/2021 15:08
10. Is the SPARK DPS open for new submissions?
The Spark DPS remains open for bidders to apply at all times.
Answered
09/09/2021 15:06
11. We have a question regarding question 140 on the Selection Questionnaire for Spark. We are a French limited (SAS) company and our level of Employers Liability cover is 2m euros per year (correct & appropriate under French law), the rest is covered by individual insurance and social security. Therefore, our overall level is probably equivalent or perhaps above the UK 5m pounds required level. How do we assimilate this in question 140? Or do we have to raise our cover to meet 5m pounds UK threshold ? Thanks
If the supplier is based abroad and the employees work in that country, then the mandatory Employers Liability Insurance that CCS asks for is not required. However they will require the equivalent legal cover from their home country.
Answered
09/09/2021 15:05
12. A potential new suppler and I've completed the CCS questionnaire before reading the Needs document and answered a question incorrectly. When going to the SPARK questionnaire I'm unable to go back and edit the Answers in the general CCS submitted questionnaire . Help appreciated.
CCS can confirm that once an application has been assessed, bidders are able to amend their application via the SRS Dashboard and submit for re-evaluation at any point.
Answered
09/09/2021 15:04
13. Please can you advise how if its possible to get hold of a work version of the contract terms and condition for a research procurement? Many thanks
This is not something that we make available.
Answered
09/09/2021 15:03
14. We intend to be the lead submitter of a Group of Economic Operators so for questions in the SQ such as 'Please indicate if, within the past five years you, your organisation or any other person who has powers of representation, decision or control in the organisation has been convicted anywhere in the world of: Participation in a criminal organisation', should the response be on behalf of lead submitter alone or all members of the Group?
This should be for all members of the Group.
Answered
09/09/2021 14:40
15. What is the minimum level of economic and financial standing and/or minimum financial threshold for the Spark DPS? Is it the DUNS financial threshold score of 60? If so, how do we find out if we meet this?
CCS can confirm that, as per the DPS Needs document contained within the associated bid pack, the threshold score of 60 is provided by Dunn and Bradstreet. Bidders will be notified by CCS in the event they fall below this threshold, and no action is required until this point.
Answered
09/09/2021 14:39
16. Q. 130-131 refer to the parent company (specifically accounts and providing guarantees). If we do not have a parent company, does this then refer to the organisation applying or is the question non-applicable and we answer no?
CCS can confirm that, in the event the bidding organisation does not fall underneath a parent or ultimate parent company, this question is not applicable and bidders are advised to select "no".
Answered
09/09/2021 14:39
17. We are in the process of applying for the SPARK DPS. Showing under the first submittal there is now a stage called SQ Evidence Submission which is asking for financial information. I used the Live Chat function to obtain some guidance as we can provided accounts for the last two years but there is nowhere to submit this information on the SQ Evidence Submission provided. I've also been told during the Live Chat session that we don't need to submit this information which I'm not sure is correct from reading the DPS requirements. Can you confirm if the financial information is required at this stage and how we can provide the required information.
CCS can confirm the Evidence Submission Section is non mandatory, however bidders are encouraged to upload to the relevant sub sections where possible. Financial information will only be required in the event the financial threshold, as set out in the DPS Needs document contained within the associated bid pack, has not been met at the time of submission.
Answered
09/09/2021 14:36
18. Relating to questions 179 and 180, what is meant by a "relevant principal contract" and what documentary evidence/certificates are required for each?
In order to successfully supply to Spark you need to provide evidence of an existing contract with a customer in the last 18 months. This is the "Relevant Principle Contract". This will also need a supporting statement from the customer demonstrating successful delivery of the contract.
Answered
09/09/2021 14:34
19. Good Morning, Can you confirm that if a bidder applies to be appointed onto the DPS and for whatever reason, that application is declined, the bidder can re-apply if they are able to remedy the reasons for the initial rejection?
The DPS will remain open at all times, and bidders are free to reapply at their own convenience. In the event an application is rejected, further information as to why and instructions for remedial action will be provided.
Answered
09/09/2021 14:33
20. Good Morning. Please can you advise how long (typically) the timeframe is between a bidder submitting an application, having their application reviewed/accepted and then appointed to the DPS?
As per the DPS Needs document located within the associated bid pack, CCS will assess a bidders application within 10 working days, extended to 15 working days in the event additional information is required.
Answered
09/09/2021 14:31

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