Clarifications
There are 77 clarifications for this DPS
44. Hi,
Please could you tell me if this DPS is available for construction consultancy services and if direct award is available.
Many thanks
There is not a specific service heading that covers construction consultancy services. You would need to select the most relevant heading for your services. There is the option to direct award, you will need to ensure compliance with your corporate procurement policy.
Answered
08/11/2023 14:03
43. If a buyer engages a supplier via the LVPS framework, and the value of the service the supplier provides exceeds one of the below monetary thresholds, can the buyer then start a fresh/new contract with that same supplier? Essentially, can a buyer have multiple contract in place with one supplier through the LVPS framework.
Thresholds -
Supplies and Services All sectors - £378,660
Works All sectors - £4,733,252
Small lots Supplies and Services - £70,778
Works - £884,720
CCS has set up its Low Value Purchase System to allow public sector buyers to procure their below threshold non-medical common goods and or services. A buyer
could use the Low Value Purchase System to award a contract as an alternative to advertising its requirement on Contracts Finder.
Suppliers should be aware that recruitment across the education and healthcare sector including both clinical and non-clinical recruitment is excluded from the Low
Value Purchase System.
It will be up to the Buyer which route they choose for recuritment within their organisation in accordance with Below threshold PCR2015 regs. LVPS is a route to market for Buyers to engage with Suppliers.
Answered
08/11/2023 13:55
42. I am looking to provide permanent recruitment and contingent labour to a local police force via the LVPS framework. Looking at the thresholds, would supplying to a police force come under the banding - The Defence and Security Public Contracts Regulations? If so, please can you confirm which of the below threshold levels for The Defence and Security Public Contracts Regulations, permanent recruitment and contingent labour would come under? Could it be supplied under the Works All sectors banding? Supplies and Services All sectors - £378,660 Works All sectors - £4,733,252 Small lots Supplies and Services - £70,778 Works - £884,720
CCS has set up its Low Value Purchase System to allow public sector buyers to procure their below threshold non-medical common goods and or services.
A buyer could use the Low Value Purchase System to award a contract as an alternative to advertising its requirement on Contracts Finder.
Suppliers should be aware that recruitment across the education and healthcare sector including both clinical and non-clinical recruitment is excluded from the Low Value Purchase System.
It will be up to the Buyer which route they choose for recuritment within their organisation in accordance with Below threshold PCR2015 regs. LVPS is a route to market for Buyers to engage with Suppliers.
Answered
17/02/2025 16:24
41. I have submitted a selection questionnaire and received a SQ evidence request. The SQ evidence request has made me realise that I have answered one of the selection questionnaire questions incorrectly. Is it possible to edit my responses at this stage? I can't see anywhere this can be done?
I cannot see any application for Low Value Purchase System. It could be that you have selected another DPS. Please contact NQC, our service provider who should be able to provide further assistance.
Contact details: Telephone: +44 (0) 161 413 7982
Email: support@nqc.com
Answered
30/08/2023 13:53
40. In the selection questionnaire there is a question - Can you supply a list of your relevant principal contracts for goods and/or services provided in the last three years?
Does this question relate to contracts for goods and/or services provided to the government or public sector via frameworks?? If you haven't previously provided services to the public or government sector can you provide examples of private sector clients or not?
This question is not relevant for the LVPS and it sounds like you are filling out a standard selection questionnaire - Please ensure you are registering under the LVPS Section on supplier registration. Please see link - https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1 - 'access as a supplier'
Answered
08/11/2023 13:47
39. I am looking to provide permanent recruitment and contingent labour to a local police force via the LVPS framework. Looking at the thresholds, would supplying to a police force come under the banding - The Defence and Security Public Contracts Regulations?
If so, please can you confirm which of the below threshold levels for The Defence and Security Public Contracts Regulations, permanent recruitment and contingent labour would come under? Could it be supplied under the Works All sectors banding?
Supplies and Services All sectors - £378,660
Works All sectors - £4,733,252
Small lots Supplies and Services - £70,778
Works - £884,720
CCS has set up its Low Value Purchase System to allow public sector buyers to procure their below threshold non-medical common goods and or services.
A buyer could use the Low Value Purchase System to award a contract as an alternative to advertising its requirement on Contracts Finder.
Suppliers should be aware that recruitment across the education and healthcare sector including both clinical and non-clinical recruitment is excluded from the Low Value Purchase System.
It will be up to the Buyer which route they choose for recuritment within their organisation in accordance with below threshold PCR2015 regulations. LVPS is a route to market for Buyers to engage with Suppliers.
Answered
17/02/2025 16:21
38. Is the low value purchase system open to communications and design consultancies? There doesn't seem to be an option to tick that service in the list?
We appreciate the feedback on the service headings. These services can be procured via LVPS but suppliers must pick the most appropriate service heading available to them and detail their service offering within their application.
Answered
25/08/2023 16:12
37. Are the RFP opportunities listed in DPS exclusively accessible to DPS-appointed suppliers, or are they also available through other channels?
If an RFP is posted for a specific DPS, then only suppliers from the customers export from that DPS would be invited.
Answered
25/08/2023 16:06
36. Within the guidance document, there is a Service Heading Description of 'Permanent Recruitment and Contingent Labour'. However, there is no sub category for this within the page:https://supplierregistration.cabinetoffice.gov.uk/dps , to allow an application under this heading. Could you advise how an application is made under this category please?
Please can you ensure that you are registering under the relevant link on supplier registration - https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1 - 'access as a supplier' and under the LVPS you will be able to select this filter heading during this process.
Answered
07/08/2023 12:46
35. We have the following 6 clarification questions please:
1.Can the Authority/Buyer please confirm whether Redundancy Surcharge will apply for this opportunity? The DPS does not contain a route for the bidder to recoup redundancy costs for ETO nor for client-drive changes of scope.
2. Can the Authority/Buyer please confirm that Non-Core Terms will not apply to this opportunity?
3. Can the Authority/Buyer please confirm that the bidders will not be required to provide a Guarantee for the DPS nor for any Order Contracts? If this is still a requirement, please confirm whether CCS will be satisfied with the highest UK parent company for international groups of companies.
4. Can the Authority/Buyer please confirm whether the CCS standard mechanism of "Earn Back" for Service Credits will also apply on this occasion?
5. Will the Authority/Buyer be able to amend p. 6.3 of Schedule 5 to ensure that Data Validation and Asset Verification Audit is undertaken and completed during the 6 months after the service start date rather than during mobilisation?
6. Can the Authority/Buyer please confirm whether the bidders will be able to decline an Exempt Order Contract?
This does not relate the LVPS. Please ask the clarification question through the relevant DPS section on supplier registration for RM6264 Facilities Management.
Answered
07/08/2023 12:30
34. Please can you clarify what evidence you are looking for question
Q172: Upload documentary evidence for parent company guarantee.
You are not required to upload documents when applying for the LVPS. Please can you ensure that you are registering under the relevant link on supplier registration - https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1 - and under the LVPS section select 'access as a supplier'
Answered
03/03/2023 14:41
33. With regards to the Person of Significant Control, our immediate parent company is our PSC. As such there is no date of birth for the organisation. Please advise how to respond to the date of birth as it is a required field and requires an entry. Thanks
UK companies, Societates European (SEs) and limited liability partnerships (LLPs) are required to identify and record the people who own or control their company. Companies, SEs and LLPs are required to keep a PSC register, and must file the PSC information with the central public register at Companies House. See PSC guidance https://www.gov.uk/government/publications/guidance-to-the-people-with-significant-control-requirements-for-companies-and-limited-liability-partnerships . Overseas bidders are required to provide equivalent information.
Only information that relates to the persons with powers of representation, decision or control within the meaning of regulation 57(2) can be considered in relation to the mandatory exclusion grounds and other details are requested for information only.
There are certain circumstances where it can be a company which is set out in the guidance on the link above, you as the bidder would have to review the PSC guidance and ensure your companies house data aligns. Whoever (person or company) you have listed on companies house is what you should submit as part of your PSC details.
If the PoSC is a company then the 'date of incorporation' should be entered in to the date of birth field.
Answered
06/02/2023 17:24
32. With regards to the Person of Significant Control, our immediate parent company is our PSC. As such there is no date of birth for the organisation. Please advise how to respond to the date of birth as it is a required field and requires an entry. Thanks
UK companies, Societates European (SEs) and limited liability partnerships (LLPs) are required to identify and record the people who own or control their company. Companies, SEs and LLPs are required to keep a PSC register, and must file the PSC information with the central public register at Companies House. See PSC guidance https://www.gov.uk/government/publications/guidance-to-the-people-with-significant-control-requirements-for-companies-and-limited-liability-partnerships . Overseas bidders are required to provide equivalent information.
Only information that relates to the persons with powers of representation, decision or control within the meaning of regulation 57(2) can be considered in relation to the mandatory exclusion grounds and other details are requested for information only.
There are certain circumstances where it can be a company which is set out in the guidance on the link above, you as the bidder would have to review the PSC guidance and ensure your companies house data aligns. Whoever (person or company) you have listed on companies house is what you should submit as part of your PSC details.
If the PoSC is a company then the 'date of incorporation' should be entered in to the date of birth field.
Answered
06/02/2023 17:22
31. With regard to the DPS Marketplace Low Value Purchase System (RM6264), in the 'Legal Status' section, Question 10 asks "Please provide the details of any immediate parent company and any ultimate parent company (if applicable)". However, there is only space for one entry. Where suppliers have a different Immediate Parent and Ultimate Parent, please can the Buyer advise how to enter the details of both organisations?
When completing Question 10 in the LVPSQ insert your immediate parent company detials and if CCS/Buyer requires more information they will contact you acordingly.
Answered
17/02/2025 17:04
30. For questions 182 to 185, we do not provide this information but we cannot proceed without uploading a document.
Please advise
Thanks and regards
You are not required to upload documents when applying for the LVPS. Please can you ensure that you are registering under the relevant link on supplier registration - https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1 - and under the LVPS section select 'access as a supplier'
Answered
02/12/2022 16:44
28. Hi - we are looking to join the Low Value Contracts system - the education and training heading. Q 162 asks whether we have Certified (or later plan to gain certification) for the Cyber Security Consultancy Assessment (CSCA). Whilst we do have Cyber Essentials - we do not have CSCA nor plan to gain that at the moment. Would this fail our application, or as a small business of 6 people is this not essential. Many thanks for the clarification.
Thank you for your question.
Cyber Essentials and/or Cyber Essentials plus certifications are not required to apply for the Low Value Purchase System.
Please ensure you are accessing the correct link on supplier registration with the Access Pack link
https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1
Kind regards,
CCS
Answered
17/02/2025 15:47
27. In the SQ professional indemnity insurance is a mandatory requirement. The services we offer will not be covered by professional indemnity insurance (no consulting/advice given). please would you advise what risks specifically you are looking for cover against via this insurance?
Dear bidder, CCS do request insurances to be appointed on LVPS. A customer may require this as part of there mini competition or direct award. Can you confirm your question relates to LVPS?
Answered
26/08/2022 17:18
25. In the Selection Questionnaire - DPS_PROFILE_SPARK, SQ Evidence Submission (questions 166 to 185) there are documents to be attached. Should I attach the signed documents in my native language or excel tables in English language version? Or Should I create the English version, convert them to PDF and sign before attaching.
This has been raised against the Low Value Purchase System, but is in relation to Spark DPS. Please raise against the correct DPS.
Answered
03/02/2022 09:50
24. Can Annex B (Special Terms) of the Buyer-Supplier contract be used to include terms which are specific to the deliverables provided. Are these terms to be negotiated directly with the Buyer?
Annex B is used to introduce special terms which supplement what is already in the Contract, it is not designed to allow for the Contract to be varied in such a way that detracts from what is covered.
Answered
21/01/2022 10:09
23. Clause 10.1
Can Annex B (Special Terms) of the Buyer-Supplier Contract be used to amend terms contained within the main body of the contract? For example, clause 10.1; we would not usually grant the type of licence outlined in this clause.
Annex B is used to introduce special terms which supplement what is already in the Contract, it is not designed to allow for the Contract to be varied in such a way that detracts from what is covered.
Answered
21/01/2022 10:10