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Research & Insights

Clarifications

There are 93 clarifications for this DPS

1. As a follow on from Qu 91 - In the SQ Evidence section, if we are able to upload audited accounts, do we need to upload the additional financial proof (turnover / P&L / cashflow)?
This is not required. Please see paragraph 73 of the DPS Needs document which lists the questions that are Not Applicable, this includes Q166 - Q172, Q176 and Q179 - Q185.
Answered
27/05/2022 15:21
2. On the supply chain questions 65-71 (providing % figures of invoices paid within 60 days) does it include other financial obligations such as payroll?
No, this does not apply to standard regular payroll, just invoices to companies in your supply chain.
Answered
27/05/2022 15:21
3. For several questions, we are unable to move on / receive an error message if a document is not uploaded, even if its not relevant. Should we upload a blank document in order to submit?
Yes. If any issues with the system itself you can contact the NQC support team who can help you further. You can reach them via email support@nqc.com or via phone 0161 413 7982
Answered
27/05/2022 15:20
4. Good afternoon, there was a notification on 25.11.21 stating that a new version of Attachment 4 was amended in the Bid Pack, however, when I downloaded the bid pack there was an Attachment 5 Additional Subcontractors but last modified 28.10.21 , could you advise. Thanks Notification Attachment 4 amendmenta Dear Supplier, please be advised that a new Version of "Attachment 4 - Additional Sub-Contractor(s)" has been added to the Bid Pack to replace the previous version which contained spreadsheet drop down errors. Regards Crown Commercial Service
Apologies thank you for notifying us of the error, this will be rectified and we will issue a new notification to all Suppliers. We can confirm that Additional Subcontractor information is on Attachment 5 for Research and Insights DPS.
Answered
01/04/2022 15:23
5. Q170. -A statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status. I own the company 100% - what evidence do you need for this question?
This is not required. Please see paragraph 73 of the DPS Needs document which lists the questions that are Not Applicable, this includes Q170.
Answered
01/04/2022 12:01
6. Q182. Upload documentary evidence for a statement of the turnover. What evidence do you require - this doesn't make sense to me.
This is not required. Please see paragraph 73 of the DPS Needs document which lists the questions that are Not Applicable, this includes Q182.
Answered
01/04/2022 12:01
7. Producing a Carbon Reduction Plan - How does a virtual company with (currently) no employees and no premises go about writing a sensible carbon reduction plan? All meetings are carried out online and colleagues work from home. Many thanks
CCS are running online sessions to assist with creating a Carbon Reduction Plan, regardless of your size, to help suppliers meet compliance of procurement policy, PPN 06/21. You are able to sign up for the training, free of charge, at this link. Alternatively, we are happy to accept instead confirmation that you are signed up to the Market Research Society's Carbon Net Zero Pledge, it costs nothing and you can access it here - https://www.mrs.org.uk/topic/sustainability-in-research
Answered
01/04/2022 12:00
8. Further to Clarification Question 66, can you please confirm the form "certificates for each principal contract" should or could take? This is under the "Suppliers' Past Performance" section/heading.
You are not required to submit evidence for these. As per paragraph 73 in the DPS Needs document (found in the bid pack) part 3 supplier chain questions 150 - 154 are not applicable.
Answered
01/04/2022 11:58
9. 185. Upload documentary evidence for cash flow for the most recent year of trading for the organisation. What evidence do you need for this - I dont understand. Do you want a full year's bank statements? These questions are way too general.
We need the accounts for the last 2 years to run an assessment.
Answered
22/03/2022 11:31
10. Dear Sir /Madam, Questions 107 to 111 ask us to provide contact details for our DPS Agreement Manager; Authorised Representative; Compliance Officer; Data Protection Officer and Marketing Contact. Is there anywhere in the Bid Pack (I have looked through it) that details what being named would mean if we were to be successful i.e. what work would be required of them? Many thanks for your response.
They are defined in the Joint Schedule 1 Definitions as follows: Compliance Officer - the person(s) appointed by the Supplier who is responsible for ensuring that the Supplier complies with its legal obligations. Marketing Contact - shall be the person identified in the DPS Agreement Form. For smaller businesses these roles may not be applicable so it is acceptable for them to be not completed or listed as 'not applicable'.
Answered
22/03/2022 11:28
11. Could you please clarify the responsibilities for the Compliance Officer to help us determine which role within our organisation is the best fit. Guidance on whether this sits with a senior company director or someone closer to the relevant business unit would be appreciated.
They are defined in the Joint Schedule 1 Definitions as follows: Compliance Officer - the person(s) appointed by the Supplier who is responsible for ensuring that the Supplier complies with its legal obligations.
Answered
22/03/2022 11:28
12. Please would you advise where I can find definitions of the following as I can't locate anything in the documents. Or, if not included, please clarify the purpose and responsibilities of the roles. Thanks DPS Agreement Manager Authorised Representative Compliance Officer Marketing Contact
They are defined in the Joint Schedule 1 Definitions as follows: Compliance Officer - the person(s) appointed by the Supplier who is responsible for ensuring that the Supplier complies with its legal obligations. Marketing Contact - shall be the person identified in the DPS Agreement Form For smaller businesses these roles may not be applicable so it is acceptable for them to be not completed or listed as 'not applicable'.
Answered
22/03/2022 11:27
13. Q144: Is the response to the question a pass/ fail? In the procurement notice it states: 'Public procurement of contracts with a full life value of £10 million and above and duration of 12 months and above should be used to support skills development and delivery of the apprenticeship commitment.' We don't anticipate bidding for any individual projects with a full life value of £10 million and above or does this refer to the framework in its entirety?
We can confirm, this is not a pass/fail question.
Answered
18/03/2022 08:15
14. How do we respond if we do not currently have CyberEssentials but will commit to get this in place whilst we await completion of our ISO27001 certification? The responses options in the pdf suggest its a Yes/No. When I get to these questions online - will there be a text comment option where the answer is no - so we may state a commitment?
There is not a text comment option so you will need to answer no but as long as you can provide this at a later date, you will be appointed onto the DPS.
Answered
18/03/2022 08:13
15. Appendix 1a (Letter of Confirmation of Works) includes the statement: '[CUSTOMER ORGANISATION] which is a company registered in [insert] under company number [insert company no.] and whose registered office is at [insert address].' Our clients are primarily Local Authorities. Please confirm how this form should be completed when the Customer Organisation is not a 'registered company' and does not have a 'company number'. As presented it will not be possible for our clients to compelete or sign Appendix 1a.
CCS is happy for this document, the Letter of Confirmation to be amended in order to change section 2 to reflect the organisation correctly and to best suit the contracting authority who is supporting your application by confirming the work you undertook - please be reassured that these documents are not contractual (despite the look and feel of them).
Answered
18/03/2022 08:10
16. DPS Schedule 5 does not state what the Management Levy amount/percentage is. Please could you confirm the amount/percentage of fee due as the Management Levy?
Please see section 13 of the RM6126 DPS Appointment Form (which summarises the contract between CCS and the Supplier) this section confirms 1% levy charge.
Answered
18/03/2022 08:10
17. Please could you confirm only 1 x Customer Confirmation of Works is required ?
Yes, only one example of work and an accompanying letter of confirmation for that example is required.
Answered
18/03/2022 08:08
18. It seems that questions are re-numbered each time answers are uploaded. This question relates to the question that is currently numbered 2 relating to Carbon Reduction Plans. The answer ends " If you would like assistance with creating your Carbon Reduction Plan, Crown Commercial Service will be holding a series of online training sessions on producing Carbon Reduction Plans, to help suppliers meet compliance of procurement policy, PPN 06/21. You are able to sign up for the training, free of charge, at this link." There is no link. Please could you post it? Thank you.
https://www.eventbrite.co.uk/e/ppn-0621-carbon-reduction-plan-creation-and-training-tickets-224041864247?aff=esli&utm-campaign=social&utm-content=attendeeshare&utm-medium=discovery&utm-source=li&utm-term=listing
Answered
17/03/2022 15:59
19. Where the supplier is a US organization without a UK Postcode, what should we put in the postcode section in order to proceed to the next page? We have tried the equivalent postcode, but the system doesn't seem to accept this.
Please enter the equivalent of a UK postcode for your organisation's Immediate Parent Company. This will not cause any issues with your DPS application
Answered
17/03/2022 15:52
20. Please can you confirm the 'Supplier Evidence' - Questions 166 to 185 are not responded to until the SQ has been reviewed?
We can confirm this is correct.
Answered
17/03/2022 15:49

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