GOV.UK Clarifications
There are 104 clarifications for this DPS
45. Dear All,
In relation to the question as set out On page 64/65 of the DPSQ - Please can you confirm who is the CCS Authorised representative? Is this an individual responsibility within our own business or will a representative be appointed from the CCS to complete this section?
It is correct that clarification questions on the selection questionnaire can be asked via both the DPS marketplace and the DPS mailbox. To clarify your initial question on the CCS authorised representative, I refer you to page 4 of the DPS Needs which states "When we use "CCS", "we", "us" or "our" we mean Crown Commercial Service". The CCS authorised representative will be an individual from Crown Commercial Service and not from your organisation.
Answered
12/05/2020 17:15
44. The scope lists a range of services. Would it be counted against an organisation to submit a bid focusing on one particular service only whilst also being named in another bid with a Group of Economic Operators that covers all services listed within the scope?
We can confirm that all applications are assessed on their individual merit, whether as an individual supplier or as part of another arrangement.
Answered
29/04/2020 16:24
43. When is the deadline for the receipt of selection questionnaires from suppliers?
As this is a DPS, suppliers can register to join at any time.
Answered
29/04/2020 16:24
42. Please can CCS clarify what the following 3 roles entail, in order for us to provide the most appropriate contact for each; DPS Agreement Manager, DPS Lead and CCS Authorised Representative. Thank you
The 3 roles are various contacts for CCS to engage with.
DPS Agreement Manager - initial contact point with CCS Commercial Manager relating to DPS agreement.
DPS Lead - point of escalation for issues that cannot be resolved by DPS Agreement Manager.
CCS Authorised Representative - Commercial Manager within CCS.
Answered
19/05/2020 15:06
41. We have submitted the SQ by clicking save and continue. This is now marked as 'Assessing'. How do we access the DPSQ stage?
It is important that you access the SRS system via this link https://supplierregistration.cabinetoffice.gov.uk/dps#fmandproperty and click Access as a Supplier. If you enter the SRS any other way, the system will not link you to the DPSQ for VCIS. When accessing the system via the instructions above, it should link any SQ that you have already completed to your account. If you have followed the instructions above and are still having problems accessing the DPSQ, please contact the software provider NQC via the Contact Us link at the bottom of the above webpage.
Answered
15/05/2020 11:41
40. Can you please advise at what stage in the DPS process we would be required to submit our pricing schedule?
Suppliers should note that for the VCIS DPS, Schedule 3 will not be used and should be disregarded. Suppliers will be required to submit pricing relating to a Buyer's specific requirements as part of their competition.
Answered
12/05/2020 17:07
39. Under the Supplier Evidence Submission stage of the Vehicle Charging Infrastructure Solutions DPS questionnaire the request has been made for a copy of your procedures for resolving disputed invoices promptly and Effectively. Can you confirm that a high level process flow will be acceptable as opposed to a more detailed internal documentation?
Yes, this would be acceptable. However, a Buyer may request more detailed information from Suppliers as part of their competition.
Answered
12/05/2020 17:07
38. The Guidance note for DPSQ Q7 in Attachment 6 states that our sub-contractors are required to have Cyber Essentials. As the sub-contractors will be electrical installation and civil engineering companies only may we request that this required is identified as being not applicable and no answer is needed to be submitted.
Suppliers are required to have Cyber Essentials to be appointed to the agreement.
Subcontractors who provide facilities or services necessary for the provision of the Deliverables (or any part of them) are potentially subject to this requirement. However, DPS Schedule 9 - Cyber Essentials Schemes states that subcontractors shall only need to demonstrate similar levels of compliance to the Cyber Essentials Scheme where they process sensitive and personal information belonging to the Buyer. Suppliers will need to decide whether their subcontractors process these types of data when deciding whether this provision applies.
Answered
12/05/2020 17:06
37. Re DPS Schedule 3 Price; the document includes Guidance notes and highlighted sections as if it is still draft. How and at what stage in the process is this document completed with prices as it is to be included in the DPS Agreement.
Regards
Suppliers should note that for the VCIS DPS, Schedule 3 will not be used and should be disregarded. Suppliers will be required to submit pricing relating to a Buyer's specific requirements as part of their competition.
Answered
12/05/2020 16:56
36. Attachment 6 PDF does not contain questions 155-165 in the SQ please can you confirm these questions.
Please refer to paragraph 69-71 of the DPS Needs document.
Cyber Essentials Scheme Basic Certificate (or equivalent) is required for this DPS, as detailed in DPS Schedule 9 and the DPSQ.
Please refer to questions 5, 6 and 7 of the DPSQ.
Answered
29/04/2020 16:22
35. Could you clarify if any cost submission is required for this exercise
We can confirm that you are not required to submit your pricing at this stage. Suppliers will be required to submit pricing relating to a Buyer's specific requirements as part of their competition.
Answered
29/04/2020 16:23
34. Q144-146 - on Apprentices - the DPS has no value and individual contracts could be relatively small, so no commitment to engaging apprenticeships or specific training can be offered specifically related to this contract (we do have Apprentices but on a company wide basis); how therefore do we answer these questions.
Whilst CCS cannot guarantee any business through our agreements, where appropriate we expect suppliers to support applicable Government policies. Therefore if you can support apprenticeship where appropriate please respond accordingly. a response stating No to these specific questions would not prevent you from being appointed to this DPS.
Answered
23/04/2020 13:20
33. There are categories for which we as a business cannot offer products or solutions as a whole on our own, however, we do have established partnerships which would allow us to offer such products or solutions within these categories in collaboration with other entities. Please can confirm whether we are able to appear in these lots on this basis?
Please refer to the DPS Needs document, Who Can Request to Participate heading.
You can submit a request to participate as a single legal entity. Alternatively, you can work together with other legal entities to form a Group of Economic Operators or use Subconractors. If you do, we ask the Group of Economic Operators to choose a lead member who will submit
the bid on behalf of the Group of Economic Operators and you will have to identify what each of the parties is contributing to the bid. You can do this in Your Request to Participate.
You are advised to select only the relevant criteria to your organisation. Buyers using the RM6213 Marketplace will assess your credentials for specific contract opportunities during call for competitions.
Answered
29/04/2020 16:21
32. Is question 137 still applicable to respond to when questions 133,134 and 135 are not part of this procurement?
We can confirm that a response to Q137 is not required.
Answered
12/05/2020 16:44
31. Please could you send me a brief description of the type of products and services that will be able to be accessed under this new DPS. I would also be interested in the timescales for implementation.
The Bid Pack for this DPS agreement can be found on Contracts Finder and the Supplier Registration Service.
You can also refer to the Contract Notice 2020/S 072-173486.
Answered
29/04/2020 16:16
30. Could you please clarify the definition of Installation Location as mentioned in the Funding Option Filters.
Installation location relates to the area/country you are able to install/work enabling potential customers to support localism if required.
Answered
29/04/2020 16:15
29. Please could the CCS confirm that Suppliers are not bound to accept orders under the Framework and is entitled to assess each opportunity on its merits?
Suppliers may choose to respond to individual competitions under the DPS.
Answered
12/05/2020 16:43
28. DPS Schedule 4 - Please could the CCS complete and populate this schedule.
UPDATE - please refer to DPS Scheule 4 v2.0 for completed version.
Answered
19/05/2020 13:18
27. DPS Schedule 3 - Please could the CCS confirm that this schedule will not apply.
DPS Schedule 3 is not required, please refer to version 2.0 of bid pack
Answered
24/04/2020 13:40
26. Special Condition 9 - please could the CCS confirm which provision this relates to as 14.8 is not a liability related clause.
Special Condition 9 stands as drafted as 14.8 refers to an indemnity that the Supplier must give.
Answered
12/05/2020 16:41
