Clarifications

"Within the DPSQ at questions 24 - 27 you are required to provide one (1) contract example as part of your application to join the Building Cleaning Services DPS Agreement. Please refer to attachment 9 for response guidance. Questions 179, 180 or 181 are not applicable in this DPSQ. "

"Within the DPSQ at questions 24 - 27 you are required to provide one (1) contract example as part of your application to join the Building Cleaning Services DPS Agreement. Please refer to attachment 9 for response guidance. Questions 179, 180 or 181 are not applicable in this DPSQ. "

Professional indemnity insurance is now only required for those suppliers offering Delivery and Performance Assessment Services. For suppliers offering cleaning services or medical and hazardous waste services, professional indemnity insurance is not required.

The Supplier shall, as a minimum, hold the following standard insurance cover from the DPS Start Date in accordance with this Schedule: 1.1.1 public liability insurance with cover (for a single event or a series of related events and in the aggregate) of not less than five million pounds (£5,000,000); and 1.1.2 employers' liability insurance with cover (for a single event or a series of related events and in the aggregate) of not less than five million pounds (£5,000,000). 1.2 In addition to the insurances outlined in paragraph 1.1, where the Supplier has been appointed to provide the Deliverables for the 'Delivery and Performance Assessment Services' and/or the 'Delivery and Performance Assessment Services - Location' Category Filters, the Supplier shall, as a minimum, hold the following standard insurance cover from the DPS Start Date in accordance with this Schedule: 1.2.1 professional indemnity insurance with cover (for a single event or a series of related events and in the aggregate) of not less than one million pounds (£1,000,000).

Please refer to RM6130 Supplier Guide - DPS Needs v3.pdf (which forms part of the RM6130 Bid pack), page 13 'Economic and Financial Standing'. We will use a credit reference agency (Dun & Bradstreet) to obtain a financial risk score for your organisation. If the financial risk score associated with this DPS is 40 or more you will receive a Pass and proceed in the DPS selection process. Where your score is less than 40 or no score is available our Finance team will carry out further checks.

CCS can confirm suppliers are able to provide waste management services without needing to provide other services within this DPS.

Suppliers are not required to upload an action plan or information to their website as part of the DPS Selection Questionnaire. Please refer to the DPS bid pack and in particular the 'Supplier Guide - DPS needs' document, which will provide further guidance.

Here is an extract from 'DPS Schedule 9 - Cyber Essentials Scheme' in the bid pack: "2.1 Where the Platform requires that the Supplier provide a Cyber Essentials Certificate or Cyber Essentials Plus Certificate prior to appointment to the DPS, the Supplier shall provide a valid Cyber Essentials Certificate or Cyber Essentials Plus Certificate to CCS. Where the Supplier fails to comply with this Paragraph it shall be prohibited from commencing the provision of Deliverables under any Contract until such time as the Supplier has evidenced to CCS its compliance with this Paragraph 2.1." Once a supplier is appointed, they can bid for contracts.

Suppliers who do not currently have a Cyber Essentials certificate which has been awarded by one of the government approved Cyber Essentials accreditation bodies should answer no to Question 155. CCS will then make contact with the supplier to confirm they will be able to provide a valid Cyber Essentials certificate by the date of the first contract. No alternative accreditations or certificates will be accepted in regards to the Cyber Essentials requirement.

Please refer to the RM6130 Building Cleaning Services DPS Needs document which is held in the Bid Pack. Your query relates to SQ 161. Point 79 of the Bid Pack states that there are questions in the Selection Questionnaire that are not applicable for this RM6130 Building Cleaning Services procurement, therefore please note, a response is NOT required to the questions as detailed below: ● Part 1: (Contract Example 2) - Q134 ● Part 1: (Contract Example 3) - Q135 ● Part 2: Product Liability Insurance - Q143 ● Part 3: (Steel - Supply Chain Management) Q147 - Q149 ● Part 3: (Past Performance) Q150 - Q154 ● Part 3: (Dept of Health Questions) Q157 - Q161

Suppliers who do not currently have a Cyber Essentials certificate which has been awarded by one of the government approved Cyber Essentials accreditation bodies should answer no to Question 155. CCS will then make contact with the supplier to confirm they will be able to provide a valid Cyber Essentials certificate by the date of the first contract.

Suppliers are required to pay a 1% levy on each monthly invoice for contracts awarded through the RM6130 Building Cleaning Services DPS. It is recorded via the monthly Management Information reporting that is required of all suppliers.

We can confirm that there is no requirement for suppliers for medical and hazardous waste services to have Professional Indemnity Insurance. Work is currently underway to change the Professional Indemnity Insurance requirements for the Building Cleaning Services DPS.

Yes this will be accepted, as work is underway to change the Professional Indemnity Insurance requirements.

Unfortunately we don't have any further details on levels or change of date at the moment as it is still very much a work in progress.

We are hoping to have this amount lowered and currently working on this.

Waste management services themselves aren't included in the scope of the DPS, but they do form part of the Delivery and Performance Assessment Services. Here is an extract from DPS Schedule 1-Specification (found in the Bid Pack): 3. Service Requirements 3.1. Delivery and Performance Assessment Services Buyers have the opportunity to procure the services of a Supplier to review current building cleaning and/or waste management practices and receive transparent, expert advice that is focused on Buyer needs. The Supplier shall carry out an in depth assessment and analysis of current operating practices, policies, procedures and documentation to identify more efficient ways of working. 3.2. Cleaning Standard and Waste management Services Recommendations for improvements may include: ● Ways to minimise costs; ● Achieve value for money; ● Save time; ● Improve sustainability and social value; ● Improve service delivery and standards; ● Achieve legal compliance; ● Improve recycling rates; ● Achieve zero to landfill; ● Ways to minimise costs; ● Achieve value for money; and ● Maximise internal and external bin infrastructure to save time. The Buyer will decide at Call Off what the aim and focus of any review will be.

The following response was provided - When you have completed the standard Selection Questionnaire you need to select 'Save and Continue'. Once done this will direct you to the DPSQ. Within the DPSQ you will be asked to upload some evidence where applicable. Once you have submitted the DPSQ and your profile is in 'assessing', CCS will complete compliance checks. If we need to seek clarification of any information your provide we will contact you via the email address you input into Q597 of the DPSQ. Please refer to 'Economic and Financial Standing' section of the DPS Needs document in relation to providing a guarantee.

When you have completed the standard Selection Questionnaire you need to select 'Save and Continue'. Once done this will direct you to the DPSQ. Within the DPSQ you will be asked to upload some evidence where applicable. Once you have submitted the DPSQ and your profile is in 'assessing', CCS will complete compliance checks. If we need to seek clarification of any information your provide we will contact you via the email address you input into Q597 of the DPSQ. Please refer to 'Economic and Financial Standing' section of the DPS Needs document in relation to providing a guarantee.

We can confirm that the DPS agreement will remain as drafted. All awards will be made under identical terms.