Clarifications

CCS apologise for the delay in replying to your Clarification Question. The standard evaluation time is 10 - 15 days. If there are no issues, this can be within 2 days.

Yes, CCS can confirm that once the selection questionnaire is completed in full, you will be presented with the DPS-specific questionnaire as the next stage of the application process.

Yes, CCS can confirm that once the selection questionnaire is completed in full, you will be presented with the DPS-specific questionnaire as the next stage of the application process.

Because sole traders have no company registration number, the solution here is to enter a dummy combination of numbers which matches the required field, for example zeros. This will allow you to move forward to the next stage of the questionnaire.

Once a Supplier has been appointed to the RM6121 Passenger Transport DPS, then Customer organisations who are running Call Off competitions will access the DPS and through using the service filtering option will produce a list of all Appointed Suppliers who match exactly their service requirements. The Customer will then contact all of those Suppliers on the list produced and invite them for a Call for Competition event where the Customer organisation will issue competition instructions and the Supplier will submit a tender opportunity for that Call Off contract.

Suppliers are required to provide details of all known Sub-contractors in accordance with the guidance in the Selection Questionnaire and the DPS Agreement. As a condition of the award of a contract Suppliers Sub-contractors named in their Selection Questionnaire submission and/or the Contract Order Form (as a result of a further competition) will be required to hold the necessary assurance certificates e.g. Cyber Essentials, Financial status etc. as set out in the Customers statement of requirements. Customers are responsible for carrying out full evaluations on Sub-contractors and checking Sub-contractor certificates, licences, insurances etc. and this is detailed in the Customer Guidance document.

We can confirm for any additional Sub Contractors can be inserted into Attachment 4.

We can advise only one email address can be used however this doesn't have to be a personal email address, it could be a email address which is accessed by more than one person.

As per attachment RM6121 Customer Needs Bidders can apply to join at any point. The intended duration period of this DPS Agreement is for three (3) years. As per attachment READ First RM6121 DPS Needs the DPS opened 18/02/2019

Following a review of the DPS Needs in the Passenger Transport bid pack, there are questions in the Selection Questionnaire that are not applicable for this RM6121 - Passenger Transport Bid Pack. Questions 179 and 180 are not applicable as these questions are linked to Part 3: (Past Performance) Q150 - Q154. No response was required for question 150 to 154. Therefore, these questions can be disregarded.

CCS can confirm, that all supplier (aggregators/brokers) completing a RM6121 DPS submission, must provide details of all their Key Sub-contractors. A total of 35 sub-contractors can be input as part of your Selection Questionnaire (SQ) submission (Q.22 - Q.103) and any additional sub-contractors; over 35 must be recorded in the Attachment 4 (Additional Sub-contractors) template which forms part of the bid pack. CCS do not require all Sub-Contractors to be disclosed. You need only disclose those Sub-Contractors who directly contribute to your ability to meet your obligations under the DPS Agreement (including under any Contract Agreement following a Call for Competition). There is no need to specify Sub-Contractors providing general services to you (such as window cleaners etc.) that indirectly enable you to perform the DPS Agreement. Please read the definition of Sub-Contractor in the DPS Agreement. CCS can provide assurance that sub-contractors details will not be published, however they are required for CCS to undertake a compliance and financial check of the Sub-contractors in accordance with the instructions provided in the DPS Needs document which forms part of the bid pack. All outputs will be retained with CCS for our records. If suppliers (aggregators/brokers) are awarded a contract as a result of a further competition and a sub-contractor is detailed in their Contract Order Form; that is not included in their original list of sub-contractors detailed as part of their DPS submission, the supplier as part of their contractual obligations must contact CCS immediately as per the terms of their DPS Agreement (Clause 25 - Supply Chain Rights and Protection).

CCS can confirm that a revised Attachment 8 - Letter of Confirmation of Works has been uploaded into the Bid Pack for use by Suppliers submitting applications to join the DPS. Suppliers must upload a signed version (signed by the Customer named in the contract example) of Attachment 8 - Letter of Confirmation of Works when submitting their application.

CCS can confirm that a revised Attachment 8 - Letter of Confirmation of Works has been uploaded into the Bid Pack for use by Suppliers submitting applications to join the DPS. Suppliers must upload a signed version (signed by the Customer named in the contract example) of Attachment 8 - Letter of Confirmation of Works when submitting their application.

Yes we will send a broadcast message to everybody via this SRS messaging facility once a revised Attachment 8 is uploaded.

To join the DPS Agreement as a Supplier there is no Pricing element as part of the bidding process. It is at the Call Off stage, when Customer organisations will run a Further Competition process, with those appointed Suppliers who match their filter requirements. Customers will run a Further Competition and will publish their specific requirements, and include details so that Suppliers can then submit a price on the individual Call Off Contract.

A Group of Economic Operators form together to bid as one Supplier, with one Supplier acting as the lead supplier, when tendering for a contract. A supply chain of Sub-Contractors is not a Group of Economic Operators and therefore does not require completion of Attachment 5, but all known Sub-Contractors must be detailed in the Selection Questionnaire (up to 35 Sub-Contractors can be named) and then any additional Sub-Contractors i.e. more than 35 must be detailed in Attachment 4.

CCS can confirm this will be changed to Public/Private sector. We will upload a revised template to the system in due course.

CCS can confirm that contract examples from both the private sector and public sector are acceptable as evidence to support your application to join the DPS Agreement and therefore the supporting Letter of Confirmation of Works from a private sector company is acceptable

CCS do not know what the document number is that you are referencing in your question. To apply for a position on the Passenger Transport DPS Agreement all Suppliers must follow the application procedure set out in the DPS Needs document of the Bid Pack. Here the guidance will explain what is required to ensure you submit a compliant bid for the DPS Agreement. The document also explains that once registered on the Supplier Registration System (SRS), Suppliers MUST access the link situated under the 'Travel - Passenger Transport Solutions' heading on the Dynamic Purchasing System Marketplace and click on the link to 'Access as a Supplier'. All Suppliers will then be taken to a Standard Selection Questionnaire which requires completion (you may give this a name yourself), once this is completed Suppliers will then be presented with a DPSQ (a procurement specific Selection Questionnaire) to complete, this details, amongst other things, the service filters you can offer, your contract example and here you will upload the Letter of Confirmation of Works etc. Once this has been completed and you confirm that it has been completed your application status will change to 'Assessing' and CCS will be able to undertake the required compliance checks. Please read fully the DPS Needs document before completing your application.