Clarifications
There are 55 clarifications for this DPS
69. -Are the requirements outlined in the RM6235 Buyer Needs v1 and DPS Schedule 1 - Specification v1 (e.g. mandatory service requirements) must have or good to have?
-Should suppliers list the commercially sensitive information at the DPS registration stage via the Joint Schedule 4 "Commercially Sensitive Information" (if yes, how) or at the call-off stage via Order Form?
This information is provided when a supplier joins the agreement and where appropriate when a supplier signs a call-off contract with a customer. The information provided to CCS should provided when the supplier fills out the SQ and DPSQ when joining the DPS. If there is commercially sensitive information to be shared with a customer that should be managed between the customer and supplier at the relevant point in time.
Answered
25/09/2024 17:08
68. Thank you for the previous clarification. The finance element was very helpful. We could do with further clarification on the contract experience please. We are a thin prime that holds the patent on a recent invention. The previous contracts that best demonstrate our delivery capability are from various companies within our group of economic operators. Would these be acceptable?
Yes, this would be acceptable if the company has access to the resources and expertise of the economic operators to carry out projects. Additionally, if there is an ability to sub-contract projects out or elements of projects out that could also be an option. The main element here is that a company is able to demonstrate they can perform a contract either by using their own resources and expertise or by being able to call upon existing business relationships and expertise through their own group of economic operators to carry out a project or deliver a service.
Answered
28/08/2024 15:38
67. We are a start up working primarily in disaster relief. We have
a recently patented technology that has garnered interest from UK Defence through contacts at the Battle Lab. I have been advised that frameworks are the best way forward to enable appropriate procurement. There are two challenges: relevant previous contract and the financial assessment.
Previous Contract
As a recently invented technology, it has not yet been contracted. However, it forms one part of our technical solutions with other elements used extensively in defence already.
Financial Assessment. As a start up, we do not have the financial history or transaction volume required to complete the template.
I am aware that the bid back is a standardised process. However, are there alternative means of assessment that we can do to enable us to complete the application process?
With regard to previous contract experience if there is a parent company that operates in the space domain or previous contracts within a similar sphere of space activity that could be used to demostrate delivery of capability then that could be acceptable. Working as a subcontractor on a larger project can be a good way to demonstrate capability.
In regard to the second query there are a few ways a company can demonstrate financial stability and they are:
1)An above threshold D&B score
2)Providing financial accounts that are able to demostrate that a company is of decent financial health
3)A parent company guarantee
Answered
08/05/2024 11:09
66. What benefit does registration to the Space-Enabled and Geospatial Services DPS offer as a seller/supplier that the Contracts Finder portal does not provide?
Dynamic Purchasing System are available to all UK central government departments, agencies and public bodies, wider public sector organisations and charities. With Dynamic Purchasing Systems suppliers can join at any time during the agreement's life.We use pre-arranged checks based on a range of criteria to create a list of suppliers that customers can filter to suit their needs. This makes it quick and easy for customers to find what they want and gives companies the opportunity to supply public sector contracts at any point in the agreement's life cycle.
Contracts Finder lets you search for information about contracts worth over £12,000 (including VAT) with the government and its agencies.
Answered
06/03/2024 16:59
65. On the Crown Commercial Service website (https://www.crowncommercial.gov.uk/agreements/RM6235), there is an "end date" listed of 10/10/2024. What does this end date mean and how does it affect businesses registered to the Space-Enabled and Geospatial Services DPS?
The end date of the agreement, is the date the DPS ends and buyers are no longer able to buy via the agreement. The agreement will then even be extended, if there is an optional extension or possibly replaced depending on pipline requirements.
Answered
06/03/2024 16:59
64. Could you please clarify the difference between the Contracts Finder portal and the Space-Enabled and Geospatial Services DPS? Are some opportunities only available in one and not the other?
Contracts Finder lets you search for information about contracts worth over £12,000 (including VAT) with the government and its agencies.Dynamic Purchasing Systems are similar to frameworks, but suppliers can join at any time during the agreement's life.
Answered
06/03/2024 16:58
63. Is there any way to view the opportunities that are available under the Space Enabled and Geospatial Services DPS prior to registering to justify applying?
Only appointed suppliers on the RM6235 DPS are Invited to tender, via the agreement. Awarded contracts are then published on the contracts finder website, thresholds depending.
Answered
06/03/2024 16:57
62. Question 129 in Attachment 6 asks "Do you meet the minimum level of economic and financial standing and/or minimum financial threshold?" Can you please advise what this minimum level is?
We will undertake an assessment of your economic and financial standing using the DUNS number (as provided by Dun and Bradstreet) for your organisation which you input when registering on the SRS registration system. The score required is 50/60+ depending on your services.
Answered
06/03/2024 16:56
61. Grateful if you could confirm the Management Levy % payable on this FW.
The management levy for this DPS framework is 1% (one per cent)
Answered
22/11/2023 11:28
60. Is it possible to receive a copy of the D&B Financial Score assigned to our organization (or a copy of the report you received)?
Is it possible to schedule a brief call to discuss the Carbon Reduction Plan requirement and it's relevancy to US operations?
Copy of D & B financial report emailed to the supplier on 24th Octover 2023. Commercial Agreement Manger for the DPS provided guidance document to the supplier ref CRP.
Answered
22/01/2024 14:44
51. In which document is the evaluation criteria for this procurement?
Please refer to the bid pack 'Read First' document within:
https://supplierregistration.cabinetoffice.gov.uk/dps
Answered
24/10/2023 15:40
50. Regarding Q. 155, if we are in the process of obtaining Cyber Essentials Certification, and will have it in place before the commencement of any service provision, are we able to respond "Yes" to this question and reflect this positive response in the related questions in the DPS Registration questionnaire (Q. 5 - 8) of the Space & Geospatial Services Framework?
For a supplier to be appointed onto the DPS, they are required to have and then maintain their Cyber Essentials accreditation for the entirety of the time they are on the DPS. We would advise that the supplier should wait until they have their Cyber Essentials accreditation before they apply to join the DPS. If a supplier does not have the accreditation then they should not answer yes to the question as that is inaccurate.
Answered
08/11/2022 09:48
49. I am applying for RM6235 -Space Enabled & Geospatial Services Dynamic Purchasing System Agreement. I've looked in the documentation, but I can't find any guidance on question 180: 'Upload documentary evidence for a certificate for each principal contract for goods and/or services provided in the last 3 years'. Can you provide guidance on what is expected of such a certificate and what it should contain?
Question 180 is related to question 150; "Can you supply a list of your relevant principal contracts for goods and/or services provided in the last three years?" Question 180 is asking for the evidence required for question 150.
Further information for what is required in this certificate can be found in Procurement Policy Note 04/15 (Taking Account of Supplier's Past Performance) which you can access on the gov.uk website through this link: https://www.gov.uk/government/publications/procurement-policy-note-0415-taking-account-of-suppliers-past-performance
Answered
30/09/2022 10:15
48. Because be supply a wide range of services, we may use subcontractors depending on the specific service requirement. As such we would appreciate clarification on where we list the subcontractors i.e.
a) do we need to provide a list of every single, possible subcontractor on the SQ we may use now and in the future irrespective of the specific requirement published through the framework or,
b) do we provide these within the DPSQ or,
c) are they listed on a specific proposal?
Thank you for your question. Providing the details of your subcontractors now may be simpler so that they can be assessed at the same time as your application. However, you may wish to leave this blank if you do not have the details of your preferred subcontractors. Subcontractors may be added and amended to the DPS once appointed. Please note that where there is a requirement to add, remove or amend a Key Subcontractor that this shall be done in line with Joint Schedule 6 (Key Subcontractors)
Answered
30/09/2022 10:14
47. Is it essential for suppliers to have all the ISO standard certifications as listed on page 14 of the 'RM6235 Buyer Needs v1' document? ISO standards aren't mentioned as part of the selection criteria in the 'Dynamic Purchasing System (DPS) Needs' document.
Meeting the ISO standards is a 'good to have' element of the DPS. These are not mandatory. However ISO standards should not be used to replace other mandatory requirements of the DPS.
Answered
19/07/2022 10:08
45. We would like to confirm your position on Parent Company Guarantee.
We will not be able to provide such a Guarantee for the Framework or any Call-Off Contract. Will this be an issue?
Thank you
It is not an issue that you don't have a parent company guarantor. The only reason we may ask if you have one, is if your D&B financial risk score is below the threshold for the DPS.
Answered
06/07/2022 11:03
44. Hi,
We have the following questions:
1.Your question is: "154. Can you supply the information requested in Q.150 to Q.153 for any sub-contractors or consortium members that you are relying upon to perform this contract?"
Does this mean that you require certificates from our sub-contractors regarding how well our organisation completes business with them, or does it relate to the end customer's feedback on how well our sub-contractors deliver their part of the service?
2.With regards your ambition for 30 day payment terms with our subcontractors, does this relate to those who are delivering to this service offering only, or to our whole supply chain throughout our entire organisation in both the private and public sectors?
Many thanks
Question 154 relates to the end customers feedback on how well the subcontractor delivered.
2 -This question specifically refers to the inclusion of 30 day payment terms in the supply chain contracts related to contracts procured under PCR 2015, in the main these are likely to be contracts with public sector organisations however in some instances could be private sector acting on behalf of the public sector. In the SQ there should also be additional questions about payment performance and these questions should be answered in respect of the payment performance for all the applying organisations supply chain irrespective of whether they are associated with a contract procured under PCR 2015.
Answered
30/05/2022 11:15
43. We have received the SQ and enrolment pack along with templates associated to both the framework and order liabilities and contractual obligations. At this stage Joint Schedule 7 has been left blank, can you please advise whether this is applied as I note the "DPS Needs" document highlights the credit levels each party needs to compete in certain activities? Does this also mean that Joint Schedule 7 may not apply based on credit level?
Joint Schedule 7 (Financial Difficulties) applies under both the DPS Contract and any Order Contract, please see paragraph 2.2 of the schedule. The credit rating threshold applicable under the DPS Contract is as stated in the DPS Needs document.
Answered
11/05/2022 12:06
42. We're somewhat confused about what evidence that we should provide now, in support of our application to join the Geospatial framework.
Do you have a list that you can share, which details the evidence that I should submit in order to get the application complete, please? I have the pdf of all questions that are asked for this submission, but I'm confused about what I submit as the portal seems to differ from the pdf.
Are you able to supply a list of what I need to input, please?
Also, I wanted to ask you about was how we should respond to your requirements that aligns to the supply of steel.
This requirement appears in Selection Questionnaire Q147, Q148 and Q149.
I make the assumption that this is a typo for this framework, however as it states that we should be compliant to PPN 16/15, I would appreciate your guidance on how we should answer this question.
Thank you
"Unfortunately we do not have a list we can share in regards to the evidence that should be provided.
In regards to Q147-149, if the questions are not applicable to your organisation, please state 'N/A'. "
Answered
27/04/2022 14:35
41. Is it possible to apply to be a supplier if we don't have a Companies House registration number? and if so, how? The questionnaire is asking for a registration number. We have offices in Europe and the USA but not currently the UK.
Yes it is. Please use a dummy companies house number e.g. 01010111 for your application.
Answered
08/04/2022 11:05
